WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-24]                         


USDA/FNS-10

System name: 

       USDA/FNS-10 Persons Doing Business with the Food and Nutrition 
   Service (FNS).
     Security classification: 
       None.
     System location: 
       This system of records is under the control of the Deputy 
   Administrator, Financial Management, Food and Nutrition Service, 
   United States Department of Agriculture, 3101 Park Center Drive, 
   Alexandria, Virginia 22302. The data is maintained in the Agency 
   Financial Management System (AFMS), FNS's automated financial system.
     Categories of individuals covered by the system: 
       The system consists of information on individuals who receive 
   payments directly from FNS under any of the various nutrition and 
   nutrition education programs FNS administers. These individuals may 
   include program sponsors, contractors, and other individuals. They do 
   not include program benefit recipients or State agencies.
     Categories of records in the system: 
       The information in the system consists of individuals' names, 
   addresses, Social Security Numbers, Employer Identification Numbers, 
   and amounts of payments to be made. The system may also include 
   information such as company or sponsor name.
     Authority for maintenance of the system: 
       31 U.S.C. 7701(c)(1), the Debt Collection Improvement Act of 1996 
   (Pub. L. 104-134), Debt Collection Act of 1982 as amended (Pub. L. 
   97-365), the Child Nutrition Act of 1966 as amended the National 
   School Lunch Act as amended, and the Food Stamp Act of 1977 as 
   amended.
   Purpose(s):
       To facilitate the Congressional mandate under the DCIA to provide 
   taxpayer identification numbers on all appropriate requests for 
   payment to facilitate debt collection by administrative offset under 
   the DCIA, and for income reporting to the IRS.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) USDA/FNS may disclose information from this system of records 
   to the appropriate agency, whether Federal, State, or local, charged 
   with the responsibility of investigating or prosecuting a violation 
   of law, or of enforcing or implementing a statute, rule, regulations, 
   or order issued pursuant thereto, of any record within this system 
   when information available indicates a violation or potential 
   violation of law, whether civil, criminal, or regulatory in nature, 
   and whether arising by general statute or particular program statute, 
   or by rule, regulation, or order issued pursuant thereto.
       (2) USDA/FNS may disclose information from this system of records 
   to a court, magistrate, or administrative tribunal, or to opposing 
   counsel in a proceeding before any of the above, of any record within 
   the system which constitutes evidence in that proceeding, or which is 
   sought in the course of discovery.
       (3) USDA/FNS may disclose information from this system of records 
   to a congressional office from the record of an individual provided 
   that individual gave the congressional office permission to inquire 
   on his or her behalf.
       (4) USDA/FNS may disclose information from this system of records 
   of the Internal Revenue Service, for the purpose of reporting 
   canceled debts of $600 or more for violations committed under FNS 
   programs. Canceled debts will be reported to the Internal Revenue 
   Service on Form 1099-C (Cancellation of Debt) under the authority of 
   the Income Tax Regulations (26 CFR parts 1 and 602) under section 
   6050P of the Internal Revenue Code.
       (5) USDA/FNS may disclose information from this system of records 
   to the Department of the Treasury on requests for payments for 
   purposes of administrative offset, to be effected in cases where 
   entities participating in FNS programs owe delinquent debts to other 
   Federal agencies.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Records are maintained in the Agency's AFMS system on magnetic 
   tapes, on data disks, and in file folders at FNS Headquarters and at 
   the National Computer Center facility in Kansas City.
     Retrievability: 
       Records are retrievable by name, vendor number, and Social 
   Security Number or Employer Identification Number.
     Safeguards: 
       Access to records is limited to those persons who process the 
   records for the specific routine uses stated above. Records in such 
   formats as magnetic tape and disks are kept in physically secured 
   rooms or cabinets. Various methods of computer security limit access 
   to records in automated databases. Paper records are segregated and 
   physically secured in locked cabinets.
     Retention and disposal: 
       Records are maintained in the automated AFMS system indefinitely. 
   Paper records, where they are held, are maintained for three years 
   and then destroyed pursuant to the applicable document retention and 
   disposal schedule.
     System manager(s) and address: 
       Director, Accounting Division, Food and Nutrition Service, United 
   States Department of Agriculture, 3101 Park Center Drive, Room 415, 
   Alexandria, Virginia, 22302.
     Notification procedure: 
       Individuals may request from the system manager identified above 
   information regarding this system of records or whether the system 
   contains records pertaining to them. Any individual requesting such 
   information must provide his or her name, address, and Social 
   Security Number.
     Record access procedures:
       Individuals may obtain information about records in the system 
   pertaining to them by submitting a written request to the system 
   manager listed above. The envelope and letter should be marked 
   ``Privacy Act Request,'' and should include the name, address, and 
   Social Security Number of the individual for which the request is 
   made.
     Contesting record procedures: 
       Individuals desiring to contest or amend information maintained 
   in the system should direct their requests to the system manager 
   listed above, state the reason(s) for contesting the information, and 
   provide any available documentation to support the requested action.
     Record source categories: 
       Information in this system is provided by the applications and 
   contracts entered into by entities participating in the programs FNS 
   administers. Personal information in this system is also obtained 
   from the owners and officers of such entities as reported on the 
   program applications and contracts for services provided under these 
   programs.
     Exemptions claimed for the system:
       None.