WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov] [DOCID:agri_001-8] USDA/FCIC-8 System name: List of Ineligible Producers, USDA/FCIC. System location: Kansas City Operations Office, Federal Crop Insurance Corporation, 9435 Holmes, Kansas City, Missouri 64131; Field Underwriting Offices; Field Operations Offices; and each service office of the Federal Crop Insurance Corporation. Addresses of each such field office may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250. Categories of individuals covered by the system: Individuals who have been determined as not eligible for Federal Crop Insurance due to excessive losses or questionable farming practices not typical to their area, non-payment of premium or other indebtedness arising under the terms of the crop insurance contract, or who have contracts voided due to fraud or other contract violations. Categories of records in the system: Record contains only lists of names and last known addresses of producers, including township and range where applicable, Social Security and Tax Identification numbers when voluntarily provided, and prior policy numbers, if any, for a specific state and county. Authority for maintenance of the system: 7 U.S.C. 1501-1520; 7 CFR 2.73. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (2) Referral to the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected. (3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected. (4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. (5) Referral of information regarding policyholder ineligibility to private insurance companies under an Agency Sales and Service Contract with respect to those policyholders determined by FCIC to be ineligible for Federal Crop Insurance due to excessive losses or questionable farming practices not typical to their area, non-payment of premium or other indebtedness arising under the terms of the crop insurance contract, or who have contracts voided due to fraud or other contract violations. (6) Referral of information regarding policyholder ineligibility to private insurance companies under a Reinsurance Agreement with FCIC with respect to individuals whose crop insurance policies are reinsured by FCIC, and whose policies are determined by FCIC to be ineligible for reinsurance by FCIC due to excessive losses or questionable farming practices not typical to their area, non-payment of premium or other indebtedness arising under the terms of the crop insurance contract, or who have contracts voided due to fraud or other contract violations. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained in file folders by county, and on magnetic tape. Retrievability: Records are indexed by State, county, name and last known address of individuals, including township and range where applicable, Social Security and Tax Identification numbers when voluntarily provided, and prior policy numbers, if any, for a specific state and county. Safeguards: Records are accessible only to authorized personnel and are maintained in offices which are locked during non-working hours. Retention and disposal: Magnetic tape records are maintained indefinitely. Hard copy records are maintained subject to the Disposal of Field Records retention schedule (FCIC Issuance System--M5-P2-C8, Exhibits 1, 2, and 5). System manager(s) and address: Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250. Notification procedure: An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the Manager, Federal Crop Insurance Corporation, Room 4096, South Building, U.S. Department of Agriculture, Washington, DC 20250. Addresses of locations where records are maintained may also be obtained from the above office. A request for information pertaining to an individual should contain (1) Individual's name and address, (2) State(s) and county(ies) where such individual farms, and (3) the individual policy number(s), if known. Record access procedures: An individual may obtain information as to the procedures for gaining access to a record in the system which pertains to such individual by submitting a written request to the appropriate official referred to in the preceding paragraph. Contesting record procedures: Same as access procedure. Record source categories: Information in this system comes from FCIC policyholder records, reports of inspections made by FCIC personnel of producer's operations, records of previous insuring experience, and equivalent records maintained by reinsured companies and reported to FCIC.