WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-6]                         


 USDA/FCIC-6

System name: Insurance Contract Analysis, USDA/FCIC.

     System location: 
       Federal Crop Insurance Corporation, 9435 Holmes, Kansas City, 
   Missouri, 64131. Field Actuarial Offices in Valdosta, Georgia; 
   Springfield, Illinois; Oklahoma City, Oklahoma; Billings, Montana; 
   Jackson, Mississippi; Raleigh, North Carolina; St. Paul, Minnesota; 
   Topeka, Kansas; Harrisburg, Pennsylvania; and, Davis, California. 
   Field Operations offices in 18 different locations, and individual 
   service offices of the Federal Crop Insurance Corporation. Addresses 
   of each field office may be obtained from the Director, Field 
   Operations Division, FCIC, Washington, DC 20250.
     Categories of individuals covered by the system: 
       Individuals who have, or have had in the past, insurance with the 
   Federal Crop Insurance Corporation.
     Categories of records in the system: 
       The system contains the name, crops insured by crop years, the 
   amount of premium paid by the insured, the amount of indemnity paid 
   to the insured, the cause of loss, loss ration of each crop insured 
   under the policy, the number of years of no loss, the wheat bushel 
   balance for premium discount purposes, the total number of years a 
   premium discount was earned, and the number of years an indemnity was 
   paid.
     Authority for maintenance of the system: 
       7 U.S.C. 1501-1520; 7 CFR 2.73.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law or of enforcing or implementing the 
   statute, rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation of potential violation of law, whether civil, criminal or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to a court magistrate, or administrative tribunal, 
   or to opposing counsel in a proceeding before any of the above, of 
   any record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery.
       (3) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained in bound books and on magnetic tape.
     Retrievability: 
       Records are indexed by State, county and policy number.
     Safeguards: 
       Records are accessible only to authorized personnel and are 
   maintained in offices which are locked during non-working hours.
     Retention and disposal: 
       Records are maintained for 3 years after a policy is cancelled, 
   except indefinite retention applies where the loss ratio for an 
   individual crop was 1.20 or greater. Paper records for disposal are 
   delivered to custodial services for disposal as waste paper. Magnetic 
   tape records are erased.
     System manager(s) and address: 
       Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 
   20250.
     Notification procedure: 
       An individual may request information regarding this system of 
   records or information as to whether the system contains records 
   pertaining to such individual from the service office for the county. 
   Addresses of locations where records are maintained may be obtained 
   from the Director, Field Operations Division, FCIC, Washington, DC 
   20250. The request for information should contain (1) individual's 
   name and address (2) State(s) and county(ies) where such individual 
   farms, and (3) the individual policy number, if known.
     Record access procedures: 
       An individual may obtain information as to the procedures for 
   gaining access to a record in the system which pertains to such 
   individual by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures: 
       Same as access procedure.
     Record source categories: 
       Information in this system is a summary of data obtained from 
   insured producers.