From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-10]                         


USDA/FCIC-11

System name: 

       Loss Adjuster,
    Security cassification:
       None.
     System location: 
       Kansas City Office, Federal Crop Insurance Corporation, Risk 
   Management Agency, 6501 Beacon Drive, Stop 0814, Kansas City, 
   Missouri 64133-4676 and regional offices for the Federal Crop 
   Insurance Corporation. Addresses of the regional offices may be 
   obtained from the Deputy Administrator, Insurance Services, Risk 
   Management Agency, United States Department of Agriculture, 1400 
   Independence Avenue, SW, Stop 0805, room 6709-S, Washington, DC 
   20250-0803.
     Categories of individuals covered by the system: 
       The system consists of information on any individual who is under 
   contract with or employed by a private insurance company reinsured by 
   FCIC and who is authorized to perform loss adjustment and related 
   activities under the laws of the State and the Standard Reinsurance 
   Agreement.
       Categories of records in the system: 
       The system consists of standardized records containing 
   identifying information on individuals such as name, social security 
   number, loss adjuster code, the State, county and private insurance 
   company that insures the policy for which the loss adjustment 
   activities are performed, and the individual policy number, State and 
   county, private insurance company, amount of premium collected, and 
   amount of indemnity paid for all applicable losses adjusted by the 
   loss adjuster and any information relating to disqualification, 
   suspension, debarment, and any other ineligibility.
     Authority for maintenance of the system: 
       7 U.S.C. 1501 et seq.
     Routine uses of records maintained in the system, including 
   Categories of Uses and the purposes of such uses: 
       Records contained in this system may be used as follows:
       (1) Referral to the appropriate agency, whether Federal, State, 
   local or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing a 
   statute, rule, regulation, or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute or by rule, regulation or order issued 
   pursuant thereto.
       (2) Disclosure to a court, magistrate, or administrative 
   tribunal, or to opposing counsel in a proceeding before a court, 
   magistrate, or administrative tribunal, of any record within the 
   system that constitutes evidence in that proceeding, or which is 
   sought in the course of discovery, to the extent that FCIC determines 
   that the records sought are relevant to the proceeding.
       (3) Disclosure to a congressional office from the record of an 
   individual in response to any inquiry from the congressional office 
   made at the request of that individual.
       (4) Disclosure to private insurance companies to monitor loss 
   adjuster activity, performance, and loss histories and take such 
   corrective action as necessary.
       (5) Disclosure to contractors or other Federal agencies to 
   conduct research and analysis to identify patterns, trends, 
   anomalies, instances and relationships of private insurance 
   companies, agents, loss adjusters and policyholders that may be 
   indicative of fraud, waste, and abuse.
       (6) Disclosure to private insurance companies, contractors, and 
   other applicable Federal agencies to determine whether information 
   has been accurately provided to FCIC and the private insurance 
   companies and to determine compliance with program requirements.
       (7) Disclosure to private insurance companies, contractors, 
   cooperators, partners of FCIC, and other Federal agencies for any 
   purpose relating to the sale, service, administration, analysis, or 
   evaluation of the Federal crop insurance program.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained electronically, on computer printouts and 
   in the file folders at the Kansas City Office.
     Retrievability: 
       Records may be indexed and retrieved by name, social security 
   number, and loss adjuster code.
     Safeguards: 
       Records are accessible only to authorized personnel, on computer 
   printouts and in the file folders at the Kansas City Office. The 
   electronic records are controlled by password protection and the 
   computer network is protected by means of a firewall.
     Retention and disposal: 
       Electronic records are maintained indefinitely. Hard copy records 
   are maintained until expiration of the record retention period 
   established by the National Archivist.
     System manager(s) and address: 
       Director, Actuarial Division, Risk Management Agency, Federal 
   Crop Insurance Corporation, 6501 Beacon Drive, Stop 0814, Kansas 
   City, Missouri 64133-4676. Telephone: (816) 926-6487.
     Notification procedure: 
       An individual may request information regarding this system of 
   records or information as to whether the system contains records 
   pertaining to such individual from the Kansas City Office. The 
   request for information should contain the individual's name, address 
   and social security number. Before information about any record is 
   released, the System Manager may require the individual to provide 
   proof of identity or require the requester to furnish an 
   authorization from the individual to permit release of information.
     Record access procedures: 
       An individual may obtain information as to the procedures for 
   gaining access to a record in the system, which pertains to such 
   individual, by submitting a written request to the Privacy Act 
   Officer, The Program Support Staff, Room 6620-SB, AG Stop 0821, 1400 
   Independence Avenue, SW., Washington, DC 20250-0821. The envelope and 
   letters should be marked ``Privacy Act Request.'' A request for 
   information should contain: Name, address, ZIP code, tax 
   identification number social security number, name of the system of 
   records, year of records in question, and any other pertinent 
   information to help identify the file.
     Contesting record procedures: 
       Procedures for contesting records are the same as the procedures 
   for record access. Include the reason for contesting the record and 
   the proposed amendment to the information with supporting 
   documentation to show how the record is inaccurate.
     Record source categories: 
       Information in this system comes primarily from the insurance 
   company due to financial arrangement with FCIC (i.e. Standard 
   Reinsurance Agreement), or from other Federal agencies.
     Exemptions claimed for the system:
       None.

          Grain Inspection, Packers and Stockyards Administration