WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_000-22]                         

DEPARTMENT OF AGRICULTURE

 USDA/APHIS-8

System name: Veterinary Services--Animal Welfare, USDA/APHIS.

     System location: 
       Veterinary Services Program, USDA/APHIS, Room 754 Federal 
   Building, Hyattsville, MD 20782, and the Area Offices.
     Categories of individuals covered by the system: 
       Dealers, exhibitors, and other individuals required to be 
   licensed under the Federal Laboratory Act of 1966, as amended. 
   Operators of research facilities, intermediate handlers, carriers, 
   and other individuals required to be registered under the Federal 
   Laboratory Animal Welfare Act of 1966, as amended.
     Categories of records in the system: 
       The general files contain the name and address of the licensee or 
   registrant and the registration or licensing number. The records 
   maintained in the files include the application for license or annual 
   report, application for registration, annual report of research 
   facility, program of veterinary care, inspection of carriers/
   intermediate handler, inspection of animal facilities, and request 
   for approval of holding facility.
     Authority for maintenance of the system: 
       7 U.S.C. 2131 et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Records maintained under the proviso of this authority form 
   an integral support network essential for the implementation and 
   enforcement of the Animal Welfare Act, including licensing and 
   registration of individuals, businesses, and research facilities, 
   compliance with regulations and standards applicable under the Act, 
   and annual reporting requirements of summary data as required by law. 
   (2) Referral to the appropriate agency whether Federal, State, local 
   or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing the 
   statute, rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation or order issued 
   pursuant thereto. (3) Disclosure to the Department of Justice for use 
   in litigation when the agency, or any component thereof, or any 
   employee of the agency in his or her official capacity, or any 
   employee of the agency in his or her individual capacity where the 
   Department of Justice has agreed to represent the employee, or the 
   United States, where the agency determines that litigation is likely 
   to affect the agency or any of its components, is a party to 
   litigation or has an interest in such litigation, and the use of such 
   records by the Department of Justice is deemed by the agency to be 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the Department of Justice is a use of the information contained in 
   the records that is compatible with the purpose for which the records 
   were collected. (4) Disclosure in a proceeding before a court or 
   adjudicative body before which the agency is authorized to appear, 
   when the agency, or any component thereof, of any employee of the 
   agency in his or her official capacity, or any employee of the agency 
   in his or her individual capacity where the agency has agreed to 
   represent the employee, or the United States, where the agency 
   determines that litigation is likely to affect agency or any of its 
   components, is a party to litigation or has an interest in such 
   litigation, and the agency determines that use of such records is 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the court is a use of the information contained in the records that 
   is compatible with the purpose for which the records were collected. 
   (5) Disclosure may be made to a congressional office from the record 
   of an individual in response to an inquiry from the congressional 
   office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained in file folders in locked metal file 
   cabinets.
     Retrievability: 
       Records are retrieved by the name of the licensee or registrant 
   or by the license or registration number.
     Safeguards: 
       Records are maintained in locked files with APHIS employees in 
   attendance during working hours.
     Retention and disposal: 
       Licensees applications are destroyed 3 years after cancellation. 
   Registrants applications are maintained permanently. Routine records 
   are destroyed after 3 years.
     System manager(s) and address: 
       Deputy Administrator, Veterinary Services, USDA/APHIS, 14th & 
   Independence Avenue, SW, Washington, DC 20250.
     Notification procedure: 
       All inquiries should be addressed to: APHIS Privacy Act 
   Coordinator, Office of the Administrator, USDA/APHIS, Room 732, 
   Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.
     Record access procedures: 
       All inquiries should be addressed to the APHIS Privacy Act 
   Coordinator.
     Contesting record procedures: 
       All inquiries should be addressed to the APHIS Privacy Act 
   Coordinator.
     Record source categories: 
       Material is obtained from documents submitted by the registrant 
   or licensee and from records completed by Federal employees.

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