WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov] [DOCID:agri_000-19] DEPARTMENT OF AGRICULTURE USDA/APHIS-2 System name: Veterinary Services--Records of Accredited Veterinarians, USDA/APHIS. System location: Veterinary Services Program, USDA/APHIS, Room 828AA Federal Building, Hyattsville, MD 20782. Categories of individuals covered by the system: Private veterinary practitioners who are accredited by the Federal and State governments to issue health certificates for the interstate and international movement of livestock and participate in cooperative State/Federal animal health programs. Categories of records in the system: (1) Record includes name of accredited veterinarian, social security number, mailing address, phone number, type of practice, State in which accredited State license number, college and date of graduation, and score on accreditation examination. (2) Record also includes material pertaining to alleged violations of accreditation standards. If allegations are proven true the record includes the disposition of the case which may be revocation of accreditation. Authority for maintenance of the system: 21 U.S.C. 105, 111-114a-1, 116, 125, 134b, 134f. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Referral to State Animal Health officials to certify that a particular individual is indeed accredited. (2) Referral to State veterinary examining boards to certify that a particular individual is indeed accredited. (3) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (4) Disclosure to the Department of Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected. (5) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected. (6) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are electronically stored at the Washington Computer Center. Retrievability: Records are electronically retrieved by alphabetized names and social security numbers. Safeguards: The computer files and tapes are kept in a safeguarded environment with access only by authorized personnel. Retention and disposal: Records are maintained for the individual's lifetime or until no longer licensed. System manager(s) and address: Deputy Administrator, Veterinary Services, USDA/APHIS, 14th & Independence Avenue, SW, Washington, DC 20250. Notification procedure: All inquiries should be addressed to: APHIS Privacy Act Coordinator, Office of the Administrator, USDA/ APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782. Record access procedures: All inquiries should be addressed to the APHIS Privacy Act Coordinator. Contesting record procedures: All inquiries should be addressed to the APHIS Privacy Act Coordinator. Record source categories: Material is transcribed from documents submitted by the individual. Material is verified by State and Area Animal Health Officials which sometimes results in additional source material submitted by such officials. Systems exempted from certain provisions of the act: The portions of this system which consist of investigatory material compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). See 7 CFR 1.23. Individual access to these records would impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape prosecution. Any individual who feels, however, that he has been denied any right, privilege or benefit for which he would otherwise be eligible as a result of the maintenance of such material may request access to the material. Such requests should be addressed to: APHIS Privacy Act Coordinator, Office of the Administrator, USDA/APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.