FAM No. 99-16 (Reimbursement of Valet Parking Charges)
April 19, 1999
FINANCIAL ADMINISTRATION MEMORANDUM NO. 99 - 016 (II.G.1.)
To: Bureau Assistant Directors, Administration
Chief Executive Officer, National Business Center
Bureau Finance Officers
Finance Officer, Financial Management Services
From: William E. Webber /s/
Focus Leader, Asset and Debt Management
Office of Financial Management
Subject: Reimbursement of Valet Parking Charges
The purpose of this Financial Administration Memorandum (FAM) is to
respond to recent inquiries regarding reimbursement of valet parking fees
at airports and hotels.
Reimbursement of parking fees is authorized only when the fees are
necessary in the performance of official business travel. Valet parking
may be reimbursed when: 1) the use of valet service is necessary because
it is the only parking available; 2) when valet service results in a lower
overall parking cost than charged for non-valet service or; 3) when
necessary to accommodate employees with a documented handicap that
justifies the use of the valet service. All other claims for valet parking
should be allowed only to the extent they do not exceed the charges for
normally used long term parking.
When normally used long term parking is available at a cheaper rate, valet
parking should not be charged to the NationsBank charge card, except when
the traveler has a documented handicap condition. Paying cash or using
another personal charge card for valet parking will reduce the
administrative burden of ensuring proper reimbursement of travel expenses.
Please direct any questions you may have on this subject to Mr. Lesley
Oden on (202)208-6225.
