The data drives the new solution. Federal retirements are processed based on individual information and involve many components including, but not limited to, pay history, service history, retirement program information, type of service, time served, and age at retirement. Currently, OPM receives paper files that contain information needed to process a retirement application when the employee retires. In the future, the data will come to OPM electronically throughout an employee's career and will be loaded into the system to allow current active employees to model retirement benefits and increase ease of processing at retirement.
Clean, complete data is necessary to effectively implement the new technology to its full potential. OPM is working with Agencies and Shared Service Centers to first obtain all historical data, establish recurring data feeds and to cleanse the data in the system to insure accuracy.
The Benefits Officers Training and Development Group (BOTDG) will establish a users group for the benefits officers in each wave. BOTDG will work with the members of the users group and Shared Service Centers to proved training and guidance on the data cleansing process.
The Shared Service Center Bulletins are documents created by OPM and distributed monthly to all Shared Service Centers with the latest information on the massive data effort that is underway. Information contained in these documents includes:
These bulletins are a great resource for anyone involved in the data cleansing process and can be accessed by clicking on any of the links below:
Service and fiscal data from an active employee's federal service at his/her current and previous employing agencies, which will be used as the base for the employee's retirement record. Historical data is compiled from electronic systems at the current employing agency and the shared service center/ePayroll provider; paper data (IRRs, post-56 military deposits), and OPM legacy systems.
Clean and complete data is crucial for a smooth transition to the DBTS. OPM, Federal agencies and Shared Service Centers are working together to insure each employee has a complete and accurate profile including:
The recurring data builds off of the base of the historical data and keeps the employee's service and fiscal history up-to-date and "retirement ready." Recurring data will come from bi-weekly HR and payroll data feeds provided by Shared Service Centers and employing agencies.
These recurring feeds will allow for edits and retroactive adjustments/corrections to the data to keep an employee's record "retirement ready:"
OPM will work with each Shared Service Center (SSC) and independent agency to coordinate data quality efforts to ensure successful "Go-Live" with each wave.
Data Preparation Phase |
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Wave Planning and Coordination |
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Data Quality and Testing |
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Wave Data Activities |
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