Vol 1 - Part 2 - Chapter 5000 (T/L 543) ACCOUNTING AND REPORTING ON MONETARY ASSETS (NON OPERATING CASH ITEMS) HELD BY U.S. TREASURY OFFICES This chapter provides instructions to U.S. Treasury (Treasury) offices for the accounting and reporting of certain non-cash transactions. Examples of these assets are coins and coinage metals held by the Bureau of the U.S. Mint (Mint) offices and gold bullion, certificates, or coins held by Federal Reserve Banks (FRBs) for display or in reserve. Section 5010 - Authority The Secretary of the Treasury is authorized by 12 U.S.C. 391 to require FRBs to act as depositaries and fiscal agents of the U.S. Government; by 12 U.S.C. 265 to designate insured banks as depositaries of public monies and as financial agents of the Government and to prescribe regulations in connection with their fiscal agency responsibilities; and by 31 U.S.C., 5133 and 5313 to prescribe regulations to Federal agencies in connection with their fiscal agency responsibilities. Section 5015 - Background and Purpose Treasury has designated several of its organizational facilities as depositaries to handle public money transactions that cannot be processed by other depositaries and to hold certain monetary assets (for instance, gold, silver, paper currencies, and coins) that must be kept under direct control of Treasury. Treasury's Financial Management Service (FMS) issues regulations, prescribes forms, provides operating procedures, and makes official policy determinations to insure proper maintenance of balances in Treasury's General Account (TGA). Central accounting records are updated through the receipt, classification, and processing of each depositary's accountability report and statement, and Federal agencies' reporting to FMS. These records are the basis of Treasury's reporting on the overall fiscal status of the U.S. Government to the President, Congress, and the public. Section 5020 - Definition of Terms Coinage Metals - Raw materials such as copper, zinc, and nickel, used to manufacture coins. Charges to the coinage metal account balance include transportation costs incurred in the production of coins. Coinage Metal Accounts Payable - The account that represents payment due for coinage strips fabrication costs incurred by the Mint. This account is netted against the account "Other Miscellaneous Assets" in the computation of the final value for non-operating cash items. Coins for General Circulation - Dollar coins (Susan B. Anthony), and other coins held by the Mint for circulation to the public, upon request from the FRBs. These coins are classified as "non-operating cash" while in the custody of the Mint. Depositaries - Treasury offices, FRBs or branches, and commercial banking institutions (domestic, foreign, or in territorial possessions), that are authorized to maintain an account in the name of Treasury to handle public money transactions. Gold - Bullion and blanks held to produce coins by the Mint and coins held for distribution to FRBs. Some FRBs (such as New York) have gold held in monetary reserve or for display purposes. The standard value of gold is set at $42.2222 per fine troy ounce, as mandated by Public Law 93-110. Non-operating Cash Items - Monetary assets held by Treasury offices and other depositaries for purposes authorized by law or as prescribed by the Secretary of the Treasury. These items include gold, silver, coinage metals, commemorative coins, coins for general circulation, unclassified counter cash, and unfit paper currency in the custody of Treasury offices. Other Miscellaneous Assets - All other assets, such as the 90 to 40 percent silver coins, uncurrent and mutilated coins, uncirculated coin sets, proof coin sets, coins held for assay purposes, unclassified counter cash, and receivables from General Services Administration (GSA) surplus sales. Receipts Undeposited in Treasury - Monies received from the sale of such items as medallions or uncirculated coin sets that have not yet been deposited by the Mint into TGA. Silver - Bar, strip, or other forms of silver held by the Mint to manufacture commemorative medallions and coins. Treasury's General Account (TGA) - Treasury's operating account, which is maintained by designated depositaries, primarily FRBs and branches, to handle daily public money transactions. These transactions include deposits of taxes, custom's duties, public debt receipts, and other revenues. U.S. Treasury Offices - Operating units within Treasury that handle transactions that cannot be processed by any other type of depositary. The Mint and the Bureau of Engraving and Printing (BEP) hold monetary assets that must be kept under the direct control of Treasury. Unfit Paper Currency - Mutilated paper currency received by the BEP from FRBs or the public for replacement. Mutilated paper currency is currency that has been damaged to the extent that half or less of the original note remains and its condition is such that its value is questionable. Since such currency is taken out of circulation, it is classified as non-operating cash. Section 5025 - Reporting Entities The entities identified below provide reports on non-operating cash transactions to FMS for central accounting and reporting purposes. 5025.10 - The Mint, Treasury The Mint is responsible for producing coins and maintaining gold reserves. It has offices in the following locations: o Denver o Philadelphia o San Francisco o West Point o The Bullion Depositary; Fort Knox, Kentucky Each location reports total monthly transactions for gold, silver bullion, coins, and coinage metals, as applicable, on a Statement of Transactions and a Statement of Accountability. Each location also provides an accountability report detailing monetary assets on hand through a daily Statement of Assets and Liabilities (A&L). 5025.20 - Office of Currency Standards, BEP, Treasury BEP is responsible for printing paper currency and replenishing currency taken out of circulation. BEP receives mutilated paper currency from private citizens, businesses, and FRBs and reports to FMS on the receipt, destruction, and replenishment of that currency. When BEP approves replacement of unfit currency submitted by members of the public, it issues a restitution check to the remitter. Replacement for unfit currency forwarded by FRBs is accomplished by an accounting entry through TGA. BEP also maintains an accountability for uncirculated U.S. Notes (paper currency) as mandated by law. BEP will restore the balance in this account monthly, based on estimates of the amount of U.S. Notes destroyed. 5025.30 - Bureau of Public Debt (BPD), Treasury Selected currencies were deemed Public Debt issues at the time that certain mediums of exchange were initiated. Public Debt notes include silver certificates, National Bank notes, gold certificates, fractional currency, and FRB notes. Therefore, when these currencies are destroyed, they effect a decrease in the amount of public debt principal outstanding. When BEP or the FRBs destroy public debt notes, BPD is advised by FMS to charge the Public Debt Principal account, 20X0500. 5025.40 - Credit Accounting Branch (CAB), Funds Management Division, FMS, Treasury When gold is bought or sold by the Mint, a corresponding amount of gold certificates are issued or redeemed by the Federal Reserve Board. CAB will immediately provide a copy of an "Advice of Gold Transaction" to the General Ledger Branch (GLB) to identify these certificate changes. CAB will also provide GLB with a copy of the "Monthly Statement of Gold and Gold Certificate Fund, Board of Governors of the Federal Reserve System," which summarizes the monthly certificate activity. 5025.50 - General Ledger Branch (GLB), FMS, Treasury GLB serves as the focal point of management and accounting control over Treasury operating cash and monetary asset reporting. It ensures timely receipt and processing of all depositary reports and reviews and analyzes the Central Summary General Ledger (CSGL) account balances to assure data accuracy and the integrity of the U.S. Government's fiscal reports. GLB also prepares and releases the status reports on Treasury's owned gold and the coin and currency outstanding and in circulation. 5025.60 - Federal Reserve Banks (FRBs) FRBs and branches hold Gold bullion, coins, and/or certificates for display or numismatic purposes. Changes in the FRBs' monetary asset holdings are also reported to FMS through the Automated Transcript System (ATS). Procedures for FRBs' reporting are included in II TFM 5-3000. 5025.70 - Federal Reserve Board The Federal Reserve Board determines and provides allocation amounts by denomination on all Federal Reserve Notes, Silver Certificates and U.S. Notes destroyed by FRBs. On the basis of this allocation, GLB provides notification to the FRBs and BEP for the processing of related accounting entries that affect any currencies removed from or reissued for circulation. Treasury incurs a liability with the Federal Reserve Board when gold is fully monetized (converted to face value). Treasury's Gold holdings are valued, when acquired, at $42.2222 per fine troy ounce. The Federal Reserve Board, in effect, authorizes the transfer of cash from its account to the U.S. Treasury's operating account (TGA) when gold certificates are issued. A corresponding decrease to Treasury's account is made when gold certificates are redeemed. The Federal Reserve Board will also provide GLB with a monthly listing of gold certificates due from the Treasury. This list, which identifies the date and the amount of gold purchases and sales, must agree with the value of gold certificate transactions processed by CAB and reported as purchases or sales by the Mint. The Board also submits other financial reports for FMS reports preparation and data review and validation. Section 5030 - Prescribed Forms and Reports Section 5030.10 - FMS 5693: Statement of Assets and Liabilities The Mint details the amount of gold and other monetary assets in their daily accountability on this form. It should be mailed to GLB (see Contacts page) no later than one business day after the reporting date. This report identifies the type of gold bullion or gold coins included in the Mint office's gold inventory balance and the amount of fine troy ounces for each type of gold asset. The stated ounces times the par value of gold ($42.2222) must agree with the cumulative dollar value of gold assets reported. This report also provides daily balances of other monetary assets (coins) and miscellaneous assets (coinage metals and silver bullion). In compliance with Public Law #90-29, which states "that at no time shall the value of gold certificates exceed the value of U.S. Treasury owned gold on hand", it is important that transactions affecting gold balances effect a corresponding transaction to the gold certificate account for the same date. Therefore, where there is a sale or purchase of gold on any given business day, a corresponding entry for the redemption or issuance of gold certificates is effected for the same date. FMS will use data from the A&L statement to verify daily changes in gold that have been reported as gold certificates issued or redeemed on the "Advice of Gold Transaction" report (see Appendix 1). Section 5030.15 - SF 224: Statement of Transactions This report is due to FMS by the eighth work day after the close of each month. Monetary asset activity is reported on this by the following Treasury offices: o The Bureau of Engraving and Printing reports transactions, by account symbol, related to the receipt and destruction of mutilated currency and the restitution of currency to the public or the FRB system. o The Bureau of Public Debt reports the reduction to the Public Debt Principal account based on the destruction of Public Debt notes. o The Mint Headquarters, and the Fort Knox Bullion Depositary report monetary asset transactions on an SF 224. Other U.S. Mint offices, which have a disbursing office symbol, report on the SF 1220: Statement of Transactions. FMS requires that SF 224s be submitted on-line through FMS' Government on-Line Accounting Link System (GOALS) (I TFM 2-3300). Appendix 2 provides a sample of the hard copy report. Section 5030.20 - SF 1220: Statement of Transactions According to Appropriations, Funds, and Receipt Accounts This monthly report is submitted by the Mint offices to classify, by account, all monetary asset activity. This includes transactions related to the acquisition of gold and coinage metals, transfer of these assets between other offices or depositaries, and reduction of monetary assets due to sales of coins. The total of transactions from this report also supports the net disbursement figure reflected on the related SF 1219: Statement of Accountability, submitted by each Mint disbursing office. SF 1220s are submitted on-line through GOALS. Appendix 3 provides a sample of the hard copy report. Section 5030.25 - SF 1219: Statement of Accountability This monthly report is submitted by the Mint Headquarters and field offices to report net disbursement and checks issued totals related to gold and other monetary asset activity. The net disbursement total reported on Line 4.1 of the SF 1219 is supported and will agree with the total of account transactions reported on the SF 1220. SF 1219s are submitted on-line through GOALS. Appendix 4 provides a sample of the hard copy report. Section 5030.30 - Automated Transcripts The FRBs report activity pertaining to monetary assets through the ATS (II TFM 5-3000). Section 5030.35 - FMS 62: Transfer Voucher This form is used as an accounting document to support monetary asset transactions. It supports all purchases, sales, and transfers of assets between Treasury offices and FRBs. Appendix 5 provides sample FMS 62s and instructions for preparing the form. Section 5030.40 - SF 5515: Debit Voucher The SF 5515 is used to document decreases to TGA, reported on depositary transcripts. For monetary asset reporting, the Debit Voucher is prepared to support the amount of currency taken out of circulation when it is destroyed by the FRBs. Debit vouchers are prepared to charge the BPD's Agency Location Code (ALC) for the amount of silver certificates destroyed and to charge BEP's ALC for the amount of Federal Reserve notes destroyed (see Appendix 6). Section 5030.45 - SF 215: Deposit Ticket The SF 215 supports increases to TGA. When BEP issues checks in return for Federal Reserve Notes accepted for destruction, they report the amount destroyed, by denomination, on their daily wire (called the Culop wire) to FRB Richmond. FRB Richmond prepares an SF 215 for BEP's ALC 20-18-9002 for this amount. The effect of this entry is to restore funds to TGA (see Appendix 7). Section 5030.50 - FMS 2075: Outstanding Currency in Circulation by Classes and Denominations Held by the Office of Currency Standards This monthly report (Appendix 8), sent to GLB, identifies the amount and denominations of currency held for destruction by BEP. The amount of U.S. Notes reported, however, reflects the total on BEP's books as required by law. This data is used by FMS in the preparation of the "Coin and Currency Outstanding and in Circulation" report. Section 5030.55 - FMS 4133: Monthly Report of Paper Currency on Hand Each FRB sends GLB a monthly report (Appendix 9) identifying the type and denomination of paper currency it has on hand. BEP sends GLB the same report, which identifies the amount of uncut Federal Reserve Notes on hand. BEP's notes are new currency that will be sold for numismatic purposes (to collectors) and not put into circulation. GLB uses these reports as part of the source data for the "U.S. Currency and Coin Outstanding and in Circulation" report. Section 5030.60 - "Advice of Gold Transaction" This advice is sent by CAB to GLB when gold certificates are issued or redeemed. The issues and redemptions are generated as a result of the purchase or sale of Treasury gold (see Appendix 10). Section 5030.65 - "System Totals (in Dollars) End of Month" (as detailed on the FR 44) Each month the Federal Reserve Board provides a report on Form FR 44 that summarizes the monthly statements of all FRBs in their system. The summary report, entitled "System Totals (In Dollars) - End of Month ______," provides the total of notes outstanding by denomination. GLB uses this information to prepare the report on currency outstanding and in circulation. Section 5030.70 - "Allocation of Currency Redemption Credit for the Month of ( )" The Federal Reserve Board sends this monthly report (with the FR 44 - Statements of Federal Reserve Agents) to GLB. This summary report identifies the denominations of currency destroyed by FRBs during the month. Based on this data, GLB will advise FRB Richmond to charge TGA for the amount of public debt notes (silver certificates) and Federal Reserve notes destroyed. Section 5035 - Monetary Asset Account Symbols and Titles The following public monies accounts contain subsidiary data for the CSGL accounts. They correspond to the respective CSGL "A" accounts in FMS's central accounting system (STAR). The transit account symbols are used on the FMS 62: Transfer Voucher, to indicate which type of asset is being transferred to another depositary. The transit accounts also create a parallel reporting mechanism that enables FMS to track and monitor unreported transit items. 5035.10 - Treasury Other Cash and Monetary Asset Accounts Other U.S. monetary assets refers to coins categorized as non-operating cash. Paper currency includes gold certificates maintained in custody and on display at various FRBs and branches. The monetized value of newly minted dollar and subsidiary coins held by Mint offices is included in this account. The transit account is used to report the transfer of coins from one depositary to another. [TABLE 2] [BODY] Public Monies CSGL Title Account Symbol Account Other U.S. Treasury 2080-1011 20A1011 Monetary Assets Transit Account, 2080-1021 20A1021 Other U.S. Treasury Monetary Assets [END] 5035.15 - Treasury Miscellaneous Asset Accounts The Treasury Miscellaneous Asset account reflects the value of coinage metals and coinage metals accounts payable, undeposited receipts for coin sales, silver bullion, and other miscellaneous assets of the U.S. Mint. Commemorative coins, which are sold only for numismatic purposes and are not put into circulation as currency, are included in this account. The transit account reflects the transfer of the miscellaneous assets between depositaries (Mint offices or FRBs). Public Monies CSGL Title Account Symbol Account U.S. Treasury 2080-1012 20A1012 Miscellaneous Assets Transit Account, 2080-1022 20A1022 U.S. Treasury Miscellaneous Assets 5035.20 - Treasury Owned Gold Accounts Treasury Owned Gold accounts include transactions affecting the acquisition and sale of gold bullion and gold coins. Gold is always booked in the asset accounts, 2080-1053 and 20A1053, at the par value of $42.2222 per fine troy ounce. The transit account 2080-1043 reflects the transfer of gold between depositaries. Public Monies CSGL Title Account Symbol Account U.S. Treasury 2080-1053 20A1053 Owned Gold Transit Account, 2080-1043 20A1043 U.S. Treasury Owned Gold 5035.25 - U.S. Treasury Unfit/Mutilated Currency Accounts These accounts reflect BEP's accountability for unfit currency on hand. The total balance of accounts 20A1040 and 20A1050 should equal the balance reflected in the monthly BEP report, 2506: Analysis of Cash Balances on hand as of (Date). The public monies transit account is used on the supporting FMS 62 to reflect the transfer of currency from the depositary to BEP. The U.S. Notes account is increased by the estimated amount of notes destroyed by the FRBs. Public Monies CSGL Title Account Symbol Account Mutilated Paper N/A 20A1040 Currency Held by the Bureau of Engraving and Printing Transit Account, 2080-1041 20A1041 Mutilated Paper Currency Bureau of N/A 20A1040 Engraving and Printing for U.S. Notes Section 5040 - Reporting Requirements Section 5040.10 - Transfer and Destruction of Unfit Currency The following transactions provide reporting procedures for the transfer, receipt, destruction, and replacement of unfit paper currency. Currency is destroyed by the BEP's Office of Currency Standards and FRBs. TRANSACTION A: MUTILATED PAPER CURRENCY RECEIVED FROM FRBs 1. When FRBs forward mutilated paper currency to BEP for destruction, the FRB will also prepare a transfer voucher, FMS 62, for symbol 2080-1041, Transit Account-Mutilated Paper Currency. The FRB will report the debit copy of the FMS 62 on its daily transcript and send the credit memorandum copies of the FMS 62, along with the mutilated currency, to BEP. 2. After receipt of the credit copy of FMS-62 and the mutilated currency, BEP will report a summary transaction amount on their monthly SF 224, as follows: Section I 20A1040 TC 61 (total amount of unfit currency) 20A1041 TC <61> (amount of FMS-62) 3. If the amount reported on the FMS 62 does not agree with the mutilated currency received from the FRBs, BEP contacts the respective FRB and request an adjusting entry to increase or decrease the original FMS 62 amount. TRANSACTION B: MUTILATED PAPER CURRENCY RECEIVED FROM THE PUBLIC FOR REIMBURSEMENT 1. After BEP examines the paper notes received from the public and determines that the customer is entitled to replacement of currency, an SF 1166, Voucher and Schedule for Payment, will be prepared and processed for BEP's 8-digit ALC, 20-13-9002. This authorizes a check payment for the customer. 2. BEP will report the total amount of SF 1166 payments confirmed, as paid by FMS, on its SF 224, as follows: Section I 20A1040 TC 61 Section II Increase lines 1 and 3. TRANSACTION C: MUTILATED PAPER CURRENCY DESTROYED BY THE BUREAU OF ENGRAVING AND PRINTING 1. On the days BEP destroys currency, they will report the amount destroyed, by denomination, on their daily Culop wire to FRB Richmond. 2. Upon receipt of BEP's Culop wire, FRB Richmond will process an SF 215 on the daily transcript for BEP's ALC, 20-13-9002, for the amount of currency that has been destroyed; and FRB Richmond will forward the confirmed and memorandum copies of the SF 215 to BEP. 3. BEP reports the amount of the SF 215 (currency destroyed) as follows on its SF 224: Section I 20A1040 TC <61> (amount of SF 215) Section II Increase lines 2 & 3 Section III Increase lines 2 & 3 4. BEP will also initiate an OPAC billing to the Bureau of Public Debt (BPD) via GOALS for all Public Debt type notes destroyed by BEP and will report on its SF 224 as follows: Section I 20A1040 TC <61> (OPAC amount) Section II Increase lines 1 & 3 5. BPD will report the debit side of the OPAC billing on their SF 224 for ALC 20-55-0860 to the Public Debt Principal account, 20X0500, for the amount of Public Debt notes destroyed. TRANSACTION D: UNITED STATES NOTES AND SILVER CERTIFICATES REDEEMED AND DESTROYED BY THE FRBs 1. GLB will authorize FRB Richmond to charge TGA for the amount of United States Notes and Silver Certificates redeemed and destroyed by the FRBs. 2. Upon receipt of GLB's administrative wire, FRB Richmond will process a SF 5515 debit voucher for BEP's ALC 20-13-9002 for the amount of U.S. Notes destroyed. The FRB will also process a SF 5515 for BPD, ALC 20-55-0860, for the amount of Silver Certificates destroyed and include these two amounts on their daily transcript. FRB Richmond will forward the confirmed and memorandum copies of the respective SF 5515s to BEP and BPD. 3. Since the amount of U.S. Notes issued and outstanding has been set by law, BEP must record a replacement value for U.S. Notes equal to the estimated amount redeemed and destroyed by the FRBs. Therefore, when BEP receives notification from GLB, FMS of the amount of U.S. Notes destroyed by FRBs, BEP will report the equivalent value of U.S. Notes destroyed as a restoration to non-operating cash assets in its custody on the SF 224, as follows: Section I 20A1050 TC 61 (amount of SF 5515) Section II Decrease lines 2 & 3 Section III Decrease lines 2 & 3 4. BEP will also complete and forward weekly to GLB, FMS 2506: Office of Currency Standards, Analysis of Cash Balances as of (Date). The cash balance on hand will be increased by the amount of the SF 5515 received from FRB Richmond. Section 5040.15 - U.S. Mint Monetary Asset Transactions The following transactions are guidelines for the Mint reporting to FMS for activity related to the purchase of coinage metals, establishing accountability for minted coins, and the transfer or sale of these assets. In addition to the accounts described in Section 5035, the following accounts are also used by the Mint for reporting monetary asset transactions to FMS: 200612 Seigniorage, minor coinage 200613 Seigniorage, cupro-nickel clad coinage 20X5811 Coinage Profit Fund, Bureau of the Mint 20X6875.16 Suspense Account 20A8025 Coinage Metal Accounts Payable All transactions described below are reported in column 3 of the Statement of Transactions, unless otherwise indicated. Credit items should be indicated with a minus sign (-). [TABLE 2] [BODY] TRANSACTION A Philadelphia Mint issues coinage metal fund checks for the purchase of gold and recognizes the asset acquired as an in-transit item. SF 1219 - Increase line 2.10 for the total amount of checks issued. Increase line 4.10 for the total value of the gold purchased. SF 1220 - Charge the total amount of gold purchased to transit account 20A1043. TRANSACTION B West Point Mint receives gold purchases and clears the in-transit item. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge gold account, 20A1053, at the par value amount for the total ounces acquired. Charge account 20X5811 for the differential value. Credit the in-transit account, 20A1043, at market cost of gold. TRANSACTION C Gold is obtained from gold reserve (stock) at market price for metals. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge account 20A1012 for amount of the differential value. Credit account 20X5811 for amount of the differential value. TRANSACTION D Coinage metal fund checks are issued for the payment of other metals and raw materials. SF 1219 - Increase line 2.10 for the total amount of checks issued. Increase line 4.10 for the cost of the acquired metals/materials. SF 1220 - Charge asset account 20A1012 for the cost of the acquired materials. TRANSACTION E Bullion fund checks are issued for the payment of mutilated coins delivered from the Far East and the asset is recorded in Treasury's inventory. SF 1219 - Increase line 2.10 for the total amount of checks issued. Increase line 4.10 for the cost of the mutilated coins acquired. SF 1220 - Charge asset account 20A1012 for the cost of the acquired coins. TRANSACTION F Bullion fund checks are issued for the payment of fabrication and transportation costs incurred during production of coins. SF 1219 - Increase line 2.10 for the total amount of checks issued. Increase line 4.10 for the amount of the production costs. SF 1220 - Charge account 20A1012 for the amount of the production costs. TRANSACTION G An accounts payable account is established for unpaid fabrication and transportation costs. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge asset account 20A1012 for the amount of the fabrication and transportation costs. Establish and credit coinage metal accounts payable account 20A8025. TRANSACTION H Fabrication and transportation costs are paid and the accounts payable account is reduced. SF 1219 - Increase line 2.10 for the total amount of checks issued. Increase line 4.10 for the amount of the incurred production costs. SF 1220 - Charge Coinage Metal accounts payable account, 20A8025. TRANSACTION I Gold bullion and/or coins are transferred by one U.S. Mint office to another. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge transit account 20A1043 at par value for gold transferred. Credit asset account 20A1053 at the par value for gold transferred. TRANSACTION J Gold bullion or coins transfers are received from another Mint office. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge asset account 20A1053 at par value for gold received. Credit transit account 20A1043 at par value for gold received. TRANSACTION K Gold bullion or coins are transferred from the Mint to an FRB. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge transit account 20A1043 at par value of gold transferred. Credit asset account 20A1053 at par value of gold transferred. TRANSACTION L Other metals and coins are transferred from one Mint office to another. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge transit account 20A1021 or 20A1022 at the metals/coins book value. Credit asset account 20A1011 or 20A1012 at the book value of the metals/coins. TRANSACTION M Other metals and coins are received from another Mint office. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge asset account 20A1011 or 20A1012 at the book value. Credit transit account 20A1021 or 20A1022 at the book value. TRANSACTION N Coins are shipped to cashier and seigniorage is realized. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge account 20A1012 at an amount equivalent to seigniorage entry calculation. Credit seigniorage account 200612 and/or 200613 for the difference between manufacturing cost and face value (Report in column 2 of SF 224). TRANSACTION O Coins are shipped to FRBs. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge transit account 20A1021 at face value of coins. Credit asset account 20A1011 at face value of coins. TRANSACTION P Coins are shipped to customers and costs are transferred to the Mint's Matland office in Lanham, MD. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Credit asset account 20A1011 at face value of coins. Charge suspense account 20X6875 at face value of coins. TRANSACTION Q Gold coins are sold. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Credit asset account 20A1053 at par value of gold. Charge account 20X5811 at par value of gold. TRANSACTION R Coins are sold over the counter. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Charge coinage profit account 20X5811 at face value of coins. Credit asset account 20A1011 at face value of coins. TRANSACTION S Over-the-counter collections are not deposited with cashier. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Credit account 20A1011. Charge account 20A1012 for amount of undeposited receipts. TRANSACTION T Proceeds from coins sold and other miscellaneous over-the-counter collections are deposited with Mint cashier. No reports required. TRANSACTION U Cashier deposits over-the-counter collections with the FRB. SF 1219 - Transaction effect on line 4.10 should net to zero. SF 1220 - Credit asset account 20A1012. Charge account 20A5811. TRANSACTION V Sale of scrap metal (settlement gains). SF 1219 - Decrease line 4.1. Increase line 4.2. SF 1220 - Charge suspense account 20X6875 for amount of sale. CONTACTS Reporting offices may obtain a supply of forms by writing to the Property and Supply Section at-- Financial Management Service Department of the Treasury Property and Supply Section 3361-L 75th Avenue Landover, MD 20785 (Telephone 301-344-8577) General inquiries concerning this chapter should be directed to-- Department of the Treasury Financial Management Service Banking Management Division General Ledger Branch 3700 East West Highway, Room 522D Hyattsville, MD 20782 (Telephone 202-874-9810) Other prescribed forms and reports are submitted in compliance with requirements for automated submissions. APPENDICES LISTING Appendix 1 - FMS 5693: Statement of Assets and Liabilities Appendix 2 - SF 224: Statement of Transactions Appendix 3 - SF 1220: Statement of Transactions Appendix 4 - SF 1219: Statement of Accountability Appendix 5 - Instructions For Preparing FMS 62 1. Instructions 2. Voucher Forms Discontinued for Public Monies Accounts Transactions. 3. Bank Code List 4. Explanation Codes for Account 17-210 5. Blank FMS 62 6. Sample FMS 62 for Credit Transaction 7. Sample FMS 62 for Transfer Transaction Appendix 6 - SF 5515: Debit Voucher Appendix 7 - SF 215: Deposit Ticket Appendix 8 - FMS 2075: Outstanding Currency in Circulation by Classes and Denominations Held by the Office of Currency Standards Appendix 9 - TUS 4133: Monthly Report of Paper Currency on Hand Appendix 10 - Advice of Gold Transaction [GRAPHIC] APPENDIX NO. 1 FMS 5693 STATEMENT OF ASSETS AND LIABILITIES AT CLOSE OF BUSINESS [GRAPHIC] APPENDIX NO. 2 SF 224 STATEMENT OF TRANSACTIONS [GRAPHIC] APPENDIX NO. 3 (FRONT AND BACK PAGE) SF 1220 STATEMENT OF TRANSACTIONS [GRAPHIC] APPENDIX NO. 4 (FRONT AND BACK PAGE) SF 1219 STATEMENT OF ACCOUNTABILITY [GRAPHIC] APPENDIX NO. 5 (TEXT 2 PAGES) INSTRUCTIONS FOR PREPARING FMS FORM 62: TRANSFER VOUCHER, TO SUPPORT NON-DEPOSIT TRANSACTIONS REPORTED TO TREASURY [GRAPHIC] APPENDIX NO. 5 CONTINUED NON-DEPOSIT PUBLIC MONEY ACCOUNT SYMBOLS TO BE REPORTED ON FORMS FMS 62: NON-DEPOSIT VOUCHER [GRAPHIC] APPENDIX NO. 5 CONTINUED BANK IDENTIFICATION CODE LISTING [GRAPHIC] APPENDIX NO. 5 CONTINUED EXPLANATION CODES OR ACCOUNT 17-210, TRANSIT ACCOUNT (Pg 15) [GRAPHIC] APPENDIX NO. 5 (Pg 16) BLANK FMS 62, 62A, 62B, 62C, 62D, AND REVERSE SIDE OF 62D FMS 62 [GRAPHIC] APPENDIX NO. 5 FMS 62 (Pg 17) [GRAPHIC] APPENDIX NO. 5 FMS 62 (Pg 18) [GRAPHIC] APPENDIX NO. 5 FMS 62 (Pg 19) [GRAPHIC] APPENDIX NO. 5 FMS 62 (Pg 20) [GRAPHIC] APPENDIX NO. 5 FMS 62 (Pg 21) [GRAPHIC] APPENDIX NO. 6 SF 5515 DEBIT VOUCHER (Pg 23) [GRAPHIC] APPENDIX NO. 7 SF 215 DEPOSIT TICKET (Pg 25) [GRAPHIC] APPENDIX NO. 8 (Pg 27) FMS Form 2075 Outstanding Currency [GRAPHIC] APPENDIX NO. 9 (PG 29) TFS Form 4133 Monthly Report of Paper Currency [GRAPHIC] APPENDIX NO. 10 Advice of Gold Transaction