September 25, 2007
An
Important Message from the State Archivist:
Welcome to our new statewide record retention manual for school district
records. This effort has been patterned after our our successful
municipal records manual. I hope each district will eventually adopt this
manual as we strive to be more efficient and effective in managing the school
records in each district. I welcome your comments
to this new procedure
and encourage all school boards to adopt this as their official records
retention plan.
How does a school district obtain approval to use this record
retention schedule? The Approval
Request Form must be completed and returned to our
office. Once approved, the school district's name will be
added to this site. It is required that the school board adopt by resolution use of this
schedule.
This retention schedule will not
provide legal authority or authorization for destruction of school
records by any school district until it is approved for use for that
district by the Colorado State Archives. Additionally, no
record shall be destroyed if it is pertinent to any current or
pending litigation.
This retention schedule has been approved for use by the
following school districts:
School
districts using this record retention schedule will be required
to report yearly record destruction statistics
to our office. As long as yearly reporting is
accomplished, the approval will remain in effect or until
rescinded by the school district or State Archivist.
This website will be updated yearly to include changes or
revisions.
Terry Ketelsen, State Archivist
Colorado State Archives
1313 Sherman St., Room 1B20
Denver, CO 80203
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