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Freedom of Information Act

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How to file a Privacy Act Request

The Essential Elements of a Request Letter

  1. Specify in writing that you wish a copy of records indexed to your name.
  2. Write the Information and Privacy Coordinator, Central Intelligence Agency, Washington, D.C. 20505.
    Transmission via facsimile is also acceptable. The facsimile number is (703)613-3007
  3. Provide your full name and address.
  4. Provide your date and place of birth.
  5. Provide your citizenship status.
  6. Notarize your letter or sign it under penalty of perjury pursuant to 28 U.S.C. 1746 to ensure that records concerning you are only released to you, or, if requesting through an attorney, an original notarized statement or statement signed under penalty of perjury (pursuant to 28 U.S.C. 1746) authorizing us to release information to your attorney.

Sample Privacy Act Request Letter

Date
Information and Privacy Coordinator 
Central Intelligence Agency 
Washington, D.C. 20505 

 

 Dear Coordinator: 

Under the Freedom of Information Act, 5 U.S.C. subsection 552 and the Privacy Act, 5 U.S.C. section 552a, please furnish me with copies of all records (the Agency does not require you to specify the record system) about me indexed to my name. 

To help identify information about me in your record systems, I am providing the following required information: 

Full name, current address, date and place of birth, citizenship status.  

Optional: Please explain contact, if any, with the Agency or any other information that would help us distinguish between you and other individuals with the same or similar names. 

If you deny all or any part of this request, please cite each specific exemption that forms the basis of your refusal to release the information and notify me of appeal procedures available under the law. 

Optional: If you have any questions about handling this request, you may telephone me at (home phone) or at my (office phone). 

Sincerely, 

Name 

Statement swearing under threat of perjury that above information is true or have the letter notarized.