Find the Forms You Need to Join the U.S. Department of State Family
In order to view and print out several of the application forms you may need Adobe Acrobat Reader. You may download Adobe Acrobat Reader from the Adobe website. Please refer to the Adobe Acrobat Reader website for further help with Acrobat. Upon opening the file you can type the required information directly into the form. However, the information you type into the form cannot be saved unless the user system has the full version of Adobe Acrobat. You MUST print out the form to save it. The full version of Adobe Acrobat is NOT the same application as the Adobe Acrobat Reader mentioned above.
- Civil Service Forms
- Pre-Employment Forms (Generalists/Specialists)
- Employment Forms (Generalists/Specialists)
- Student Program Forms
PLEASE NOTE: The forms below are on the State Department website. If you experience difficulties downloading a standard form, please go to the Office of Directives Management, Office of Personnel Management (OPM) website or use the GSA website. Depending upon one's computer and software, some sites appear to work better than others.
Civil Service Forms:
- DS-1812 (Merit Promotion Program: Applicant Appraisal) (32kb, PDF)
- SES Candidate Development Program (CDP) Supplemental Applicant Statement (11kb, PDF)
- SES CDP Supervisory Assessment (50kb, PDF)
Pre-Employment Forms for those coming to the Generalist or Specialist oral assessment:
The forms immediately below are intended for those Specialist and Generalist candidates who have been invited to the Oral Assessment. Please bring the forms with you on the day of your assessment.
- DS-1950 Application for Employment Specialist Applicants only (466kb, PDF)
- SF-86 Questionnaire for National Security Positions
- Electronic SF-86
- If you have been instructed to process your SF-86 through e-QIP, click here. (35kb, PDF)
- If you have previously filled out an e-QIP application, the information should be on file. Once you are re-initiated into the system, you should be able to simply update your information.
- Hard Copy SF-86
- If you are filing a hardcopy SF-86, click on State Department Bureau of Diplomatic Security Instructions. (44kb, PDF)
- Please note that although the SF-86 asks for places you have lived and employment activity going back seven (7) years, in order to comply with investigative standards, we ask that you go back ten (10) years. Please use the continuation sheet if necessary.
- Electronic SF-86
- DS-4017 Statement of Interest Foreign Service Officer Generalist Applicants only (125kb, PDF).
- DS-7601 Authorization to Conduct Criminal History Inquiry for Spouse or Cohabitant (32kb, PDF); must be signed by spouse or cohabitant.
- FD-258 Fingerprint Card - Will be available and completed at the assessment
Please note: Although not a requirement, candidates are requested to bring to the oral assessment the Social Security Numbers of family members who might travel with them overseas.
Employment Forms for Generalists or Specialists
The forms below are intended as a resource for those candidates who have received OFFERS OF EMPLOYMENT.
- DS-1622 Medical History and Examination for Foreign Service - for children 11 and under (398kb, PDF)
- DS-1843 Medical History and Examination for Foreign Service - for persons 12 years and over (571kb, PDF)
- I-9 Employment Eligibility Verification (321kb, PDF) Be sure to bring the required documents with you to prove identity and employment eligibility, as indicated on the I-9 form, to include a photo ID.
- W-4 Employee's Withholding Allowance Certificate (PDF)
- SF-1152 Designation of Beneficiaries (167kb, PDF)
- SF-85 Questionnaire for Non-Sensitive Positions (335kb, PDF)
NOTE: The SF-85 is to be completed and signed by the spouse or person with whom the candidate is romantically involved AND who is not an American citizen. - SF-85-P Questionnaire for Public Trust Positions
- SF-85-PS Supplemental Questionnaire for Selected Positions (520kb, PDF)
- SF-256 Self-Identification of Reportable Handicap (186kb, PDF)
Student Program Forms
PRE-EMPLOYMENT:
The forms below are intended for students who would like to apply for STUDENT PROGRAM OPPORTUNITIES at the Department of State.
- DS-1950 Application for Employment (466kb, PDF)
CAUTION: You MUST print out and mail, or fax, the DS-1950 signed form to be considered. We are unable to accept e-mailed forms and/or electronic signatures. - DS-4002 Authorization for Release of Credit Report (151kb, PDF)
- DS-4018 Statement of Interest Student Employment (44kb, PDF)
- SF-86 Questionnaire for National Security Positions
- Electronic SF-86
- If you have been instructed to process your SF-86 through e-QIP, click here. (18kb, PDF)
- Hard Copy SF-86
- If you are filing a hardcopy SF-86, click on State Department Bureau of Diplomatic Security Instructions. (44kb, PDF)
- Please note that although the SF-86 asks for places you have lived and employment activity going back seven (7) years, in order to comply with investigative standards, we ask that you go back ten (10) years. Please use the continuation sheet if necessary.
- Electronic SF-86
- SF-85 Questionnaire for Non-Sensitive Positions (335kb, PDF)
NOTE: The SF-85 is to be completed by the spouse or person with whom the candidate is romantically involved AND who is not an American citizen. - SF-85-P Questionnaire for Public Trust Positions (520kb, PDF)
- SF-85-PS Supplemental Questionnaire for Selected Positions (55kb, PDF)
- SF-86 Questionnaire for National Security Positions (639kb, PDF)
Please note that although the SF-86 asks for places you have lived and employment activity going back seven (7) years, in order to comply with investigative standards, we ask that you go back ten (10) years. Please use the continuation sheet below if necessary. - SF-86-A Continuation Sheet for Questionnaires SF-85, SF-85P and SF-86 (166kb, PDF)
- State Department Bureau of Diplomatic Security Overseas Activities Contact Data Sheet (28kb, PDF)
- State Department Bureau of Diplomatic Security Foreign relatives, friends and associates data sheet. (45kb, PDF)
- Pickering Application Form (438kb, PDF) - Thomas R. Pickering Foreign Affairs/Graduate Foreign Affairs Fellowship Program application. For more specific information visit the Student Programs' Selection Process page.
- Security Forms Instructions (15kb, PDF)
- Medical Information (31kb, PDF)
EMPLOYMENT:
The forms below are intended for those SELECTED TO PARTICIPATE in the Department of State's Student Programs. Students assigned to domestic posts (outside of the Washington D.C. area) should bring the appropriate forms to orientation. Students assigned overseas or to field offices should bring the appropriate forms when entering on duty.
The following survey is not mandatory, but are provided here for honest feedback on how our program can be improved upon, and to evaluate the interns' work experience.
- Intern Program Evaluation Survey: Survey for Intern Program participants (Note: only accessible within the Department of State network)
- Intern Performance Evaluation: Evaluation for Bureau Coordinators to fill out
