Application Information
Center for Substance Abuse Prevention(CSAP)

Application Deadline

Applications are due by March 21, 2008

Intergovernmental Review
(E.O. 12372)

Applicants must comply with E.O. 12372 if their State(s) participates.  Review process recommendations from the State Single Point of Contact (SPOC) are due no later than 60 days after application deadline.

Public Health System Impact Statement (PHSIS)/Single State Agency Coordination

Applicants must send the PHSIS to appropriate State and local health agencies by application deadline. Comments from Single State Agency are due no later than 60 days after application deadline.

1.1 The coalition must be a legally eligible entity.

The coalition must be an organization legally eligible to apply for a grant or must make arrangements with an organization that will apply for the grant on behalf of the coalition and serve as the legal and fiscal agent for the grant. That is, a single organization (i.e., the coalition or its fiscal agent) must be the legal applicant, the recipient of the award, and the entity legally responsible for satisfying the grant requirements. Legal/fiscal agents acting on behalf of a coalition may be domestic public or private non-profit entities, such as State, local, or tribal governments; public or private universities and colleges; professional associations; voluntary organizations, self-help groups; consumer and provider services-oriented constituency groups; community and faith-based organizations; and tribal organizations.

How:
A coalition serving as its own Fiscal Agent should simply state they are a legally eligible entity.  

If a coalition is NOT acting as its own Fiscal Agent, the applicant must include a completed Memorandum of Understanding (MOU) between the coalition and the Fiscal Agent.

*see Sample MOU-Coalition & Fiscal Agent (Attachment 7).

* for further information and guidance on the use of a Fiscal Agent, see Attachment 6.

Where: Part V, Section G, Documentation for Eligibility Requirements.

1.2 The coalition must have the goal of reducing substance abuse among youth as part of its principal mission.

1.2
How: Applicants must provide a copy of the coalition’s mission statement in order to document a focus on youth substance abuse reduction and/or prevention.

Where: Part V, Section G, Documentation for Eligibility Requirements.

1.3 The coalition must target multiple drugs and address the two major DFC goals.

1.3
How: Applicants should state that they are targeting multiple drugs and addressing the two DFC goals. 

Where: Applicants must support this statement with the information provided in Part V, Sections A-E (Project Narrative) of their applications.  Applicants must also show the targeting of multiple drugs in their logic model in Part V, Section D (Implementation).

1.4   The coalition must demonstrate that coalition members have worked together on substance abuse prevention for a period of at least six months prior to the date of submission of this application.  “Working together” can include but is not be limited to: acting through entities such as task forces, subcommittees, or community boards.  The coalition must also demonstrate that it is “of ongoing concern” in the community. This means that the coalition has been active within six months of the date of submission of this application.

1.4
How: Applicants must submit two sets of meeting minutes.  One set of meeting minutes must show that the coalition has been in existence for at least six months. These minutes must be from a meeting which occurred AT LEAST six months PRIOR to the date of submission of this application.

A second set of meeting minutes must show that the coalition has been recently active. These minutes must be from a meeting which occurred WITHIN the six months prior to the date of submission of this application.

Both sets of minutes must demonstrate that the coalition has substantial involvement and participation from its sector representatives.  These minutes must also demonstrate to the satisfaction of the reviewers that the focus of the meeting is the community coalition’s efforts to prevent or reduce substance use. If a fiscal agent is applying on behalf of a coalition, the meeting minutes MUST reflect activities/business of the coalition, NOT those of the fiscal agent.  Each set must include the list of attendees at the meeting and the contribution/sector that they represent.  Be sure to clearly indicate the date (including month and year) that the meeting took place. 

Where:  Part V, Section G, Documentation for Eligibility Requirements.

1.5 The coalition must demonstrate that it has substantial participation from volunteer leaders in the community.  The coalition  must have representation from its targeted community and include a minimum of one member from each of  the following 12 sectors:
-youth (an individual 18 or under);
-parents;
-business community;
-media;
-school;
-youth-serving organization;
-law enforcement agencies;
-religious or fraternal organizations;
-civic and volunteer groups;
-healthcare professionals;
-State, local, or tribal governmental agencies with expertise in the field of substance abuse (if applicable, the State authority with primary authority for substance abuse); and
-other organizations involved in reducing substance abuse.

A representative of the community is defined as a coalition member if he/she  participates in regularly scheduled coalition management and planning meetings and is an active participant and contributor to the coalition’s activities, events, and strategic planning. For purposes of this application, an individual coalition member may not represent more than one of the 12 sectors mentioned above. An “individual who supports or sponsors the coalition or its activities” is not necessarily the same as “an active coalition member.”

1.5
How:  
1.  In table format, applicants must list the 12 sectors; the member(s)/person(s) representing that sector; the name of their agency/organization; and their contribution to the coalition’s activities.  Applicants must also attach at least one Memorandum of Understanding (MOU) from each of the 12 required sectors.

* A sample table is provided as Attachment 3 of this RFA. Applicants MUST USE the same format as is found in the sample. 

* A sample MOU-Coalition & Sector Member is provided as Attachment 11 of this RFA. Applicants MUST USE the same format as is found in the sample. 

2.  An organization chart that reflects the coalition’s (NOT THE FISCAL AGENT’S) structure and its relationship to an umbrella agency, other  separate entities, and volunteer and staff positions funded through DFC and matching funds.

Where: Part V, Section G, Documentation for Eligibility Requirements.

1.6  Applicants/fiscal agents may be awarded only one grant at a time through the DFC Support Program.

1.6
How:  Applicants must print and sign the Assurance Sheet which is included as Attachment 8 of this RFA.

Where: Part V, Section G, Documentation for Eligibility Requirements (include Attachment 8) 

1.7 Two coalitions may not serve the same geographic area unless both coalitions have clearly described their plan for collaboration in their applications and each coalition has independently met the eligibility requirements.

1.7
How: Each applicant who overlaps with an existing or newly applying DFC coalition (see www.ondcp.gov/dfc for a list of existing DFC Coalitions by State) must provide detailed plans for collaboration and each must meet the eligibility requirements. 

How:  If an applicant is serving an area already served by a DFC grantee, the applicant must specifically identify the level of collaboration with that grantee and include a letter of support from that grantee.

Where: Part V, Section G, Documentation for Eligibility Requirements.

1.8 The coalition must demonstrate that it addresses substance abuse prevention in the community in a comprehensive and long-term fashion and works to develop consensus regarding the priorities of the community to combat substance abuse among youth.

1.8
How:  No separate documentation required. This eligibility criterion should be reflected in the applicant’s narrative response (Sections A-E).  In answering the questions throughout the narrative, applicants should demonstrate that the coalition meets this eligibility requirement. 

1.9 Documentation that the coalition is not applying for an 11th year of DFC Funding

1.9
How:  Applicants must print and sign the Assurance Sheet which is included as Attachment 9 of this RFA.

Where: Part V, Section G, Documentation for Eligibility Requirements.