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Reporting Requirements

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Progress Reports and Final Report Forms

USAGE OF THESE FORMS IS NOT APPROVED FOR USE BY OTHER PROGRAM OFFICES

CSCOR/COP prefers annual progress reports using the "Format for Annual Progress Report" (OMB Approval No. 0648-0384). Annual progress reports are due to CSCOR/COP three (3) months prior to the end of the award period. As a result, initial year progress reports cover a period of nine months, while later year progress reports will cover a twelve (12) month period (see EXAMPLE below).

A final performance report using the “Format for Project Final Report” (OMB Approval No. 0648-0384) is required upon expiration or termination of a financial assistance award and is due no later than 90 days following the end of the final award. This report covers the cumulative award periods of entire project (see EXAMPLE below).

 

Year 1 Year 2 Year 3 Year 4
Award Period

01-01-99 to 12-31-02

01-01-99 to 12-31-02

01-01-99 to 12-31-02

01-01-99 to 12-31-02
Annual Progress Report Period

01-01-99 to 09-30-99

10-01-99 to 09-30-00

10-01-00 to 09-30-01

10-01-01 to 09-30-02

 

9 months

12 months

12 months

12 months

Final Progress Report Period

01-01-99 to 12-31-02

NOTE: All progress reports must now be submitted by the authorized representative of each recipient institution through the Grants Online system. Recipients not electronically set up to use the Grants Online system must call 301-444-2112 or 1-877-662-2478 and speak with the Grants Online help desk representative. Program offices can no longer submit any post award actions for recipients.

Financial Reports

  • Financial Status Reports (SF 269-Long Form and SF 269A-Short Form)
  • Federal Cash Transactions Report (SF 272)
  • Request for Advance or Reimbursement (High Risk, No Access to ASAP)

NOAA Grants Management Division (GMD) sets the requirements for the financial reports. All financial reports are due on a semi-annual basis and use the project periods of 4/1 to 9/30 and 10/1 to 3/31. If the award start date begins other than April 1st, or October 1st, then the first report would only be a portion of the reporting period in which the award starts. As an example: take an award period of 9/1/2007 to 8/31/2010, the first semi-annual financial report will cover 9/1/2007 to 9/30/2007 , the second financial report covers 10/1/2007 to 3/31/2008, the third financial report covers 4/1/2008 to 9/30/2008, the fourth financial reports covers 10/1/2008 to 3/31/2009, the fifth financial report covers 4/1/2009 to 9/30/2009, the sixth financial report covers 10/1/2009 to 3/31/2010 and the last financial report covers 4/1/2010 to 9/30/2010. Semi-annual financial reports are due to GMD 30 days after the end of each reporting period. Final financial reports are due to GMD 90 days after the award expires. Starting in May 2007, financial reports need to be submitted through the Grants Online system instead of by fax or email to the Grants Management Division (GMD).

Recipients are responsible for managing, monitoring, and reporting on their expenditures on their financial reports. It is imperative recipients draw down funds on a regular interval and not wait until the award has expired.