ALCOAST 410/08
COMDTNOTE 4400
SUBJ: FULL DATA EXTRACT AND PHYSICAL INVENTORY REPORT REMINDERS
A. SUPPLY POLICY AND PROCEDURES MANUAL, COMDTINST M4400.19 (SERIES)
B. COMDT COGARD WASHINGTON DC/081444Z NOV 07/ALCOAST 524/07
C. COMDT COGARD WASHINGTON DC/071922Z APR 08/ALCOAST 167/08
1. THIS MESSAGE SERVES AS A REMINDER THAT FIELD UNITS MUST SUBMIT
THEIR FULL DATA EXTRACTS (FDE) AND PHYSICAL INVENTORY REPORTS (PIR)
FOR FOURTH QUARTER FY08.
2. IT IS IMPERATIVE THAT FIELD UNITS UNDERSTAND THAT FDE AND PIR
ARE TWO SEPARATE PROCESSES AND THE TERMS ARE NOT INTERCHANGEABLE.
EACH QUARTER FIELD UNITS ARE REQUIRED TO COMPLETE BOTH PROCESSES.
 A. FIELD UNITS MUST CREATE AN FDE FROM THEIR INVENTORY MANAGEMENT
SYSTEM (CMPLUS OR TAIT) AND UPLOAD IT TO THE INVENTORY CONTROL AND
COMPLIANCE PROGRAM (ICCP) WEB SITE AT HTTP://ICCP.ELCBALT.USCG.MIL.
FDE SUBMISSIONS MUST BE SUBMITTED FOR 4TH QUARTER FY08 BETWEEN 1-15
SEPTEMBER 2008.  DUE TO THE POTENTIALLY LARGER SIZE OF THE FDE,
UNITS THAT LACK SUFFICIENT CONNECTIVITY FOR A FDE SHALL REQUEST A
WAIVER TO SUBMIT A TAV EXTRACT INSTEAD OF THE FDE THROUGH THE
INVENTORY CONTROL AND COMPLIANCE PROGRAM (ICCP) WEB SITE AT
HTTP://ICCP.ELCBALT.USCG.MIL.  UNITS ANTICIPATING NO CONNECTIVITY
DURING THE ENTIRE REPORTING PERIOD SHALL SUBMIT A REQUEST FOR
WAIVER CITING THE REASON FOR THE REQUEST.  UNITS RECEIVING A WAIVER
SHALL ADHERE TO THE INSTRUCTIONS IN THE WAIVER RESPONSE FROM THE
MLC.
 B. FIELD UNITS MUST CONDUCT A SELF AUDIT (PHYSICAL INVENTORY)
COMPLIANT WITH REF A AS AMENDED BY REF B.  UPON COMPLETION OF THE
SELF AUDIT SUBMIT A PIR USING THE INVENTORY CONTROL AND COMPLIANCE
PROGRAM (ICCP) WEB SITE AT HTTP://ICCP.ELCBALT.USCG.MIL.  FIELD
UNITS THAT HAVE NOT ALREADY MET 4TH QUARTER FY08 PIR SUBMISSION
REQUIREMENTS MUST COMPLETE THE PHYSICAL INVENTORY BY 31 AUGUST AND
SUBMIT RESULTS WITHIN 15 DAYS OF COMPLETION IAW REF C.  UNITS
UNABLE TO MEET THE PIR REQUIREMENTS SHALL SUBMIT A REQUEST FOR
WAIVER CITING THE REASON FOR THE REQUEST THROUGH THE INVENTORY
CONTROL AND COMPLIANCE PROGRAM (ICCP) WEB SITE AT
HTTP://ICCP.ELCBALT.USCG.MIL. UNITS RECEIVING A WAIVER SHALL ADHERE
TO THE INSTRUCTIONS IN THE WAIVER RESPONSE FROM THE MLC.
PROCEDURES FOR CONDUCTING A PHYSICAL INVENTORY CAN BE FOUND IN REF
A AS AMENDED BY REF B.
3. PROCEDURES FOR SUBMITTING THE FDE AND PIR (REPORT) ARE AVAILABLE
AT THE ICCP WEB SITE AND CAN BE FOUND ON CG CENTRAL BY NAVIGATING
TO: OUR CG, STRATEGIC INITIATIVES, LOGISTICS TRANSFORMATION,
INVENTORY CONTROL AND COMPLIANCE PROGRAM,(LOOK FOR PIR JOBAID AND
ICCP USERS GUIDE RESPECTIVELY).
4. STATUS OF UNIT COMPLIANCE WITH THESE REQUIREMENTS IS POSTED AND
AVAILABLE TO ALL INTERESTED PARTIES VIA THE PUBLIC REPORTS LINK ON
THE ICCP WEB SITE.
5. FIELD UNITS FAILING TO MEET FDE AND PIR REPORTING REQUIREMENTS
ARE PLACING THE COAST GUARD AT RISK FOR CFO COMPLIANCE.  A LIST OF
UNITS FAILING TO MEET THESE REQUIREMENTS SHALL BE PROVIDED TO AREA
AND DISTRICT COMMANDERS.
6. POCS: MLC LANT, MR. ANTHONY (TONY) MARSHALL, (757) 628-4554,
ANTHONY.L.MARSHALL(AT)USCG.MIL OR MLC PAC, MS. LINDA ATKINS (510)
637-5924, LINDA.M.ATKINS(AT)USCG.MIL OR ELC, MR. MITCH EKSTROM
(410) 762-6641, MITCHELL.C.EKSTROM(AT) USCG.MIL.
7. RDML T. P. OSTEBO, ASSISTANT COMMANDANT FOR ENGINEERING AND
LOGISTICS, SENDS.
8. INTERNET RELEASE AUTHORIZED.