ALCOAST 112/08
COMDTNOTE 1320
SUBJ:  OVERSEAS ENTRY APPROVAL PROCESS ADVISORY FOR AY08
A.  PERSONNEL MANUAL, COMDTINST M1000.6A, ARTICLE 4.H
1.  THE INFORMATION BELOW IS INTENDED TO EMPHASIZE THE IMPORTANCE
OF THE OVERSEAS TRANSFER PROCESS AND THE NEW DEPENDENT MEDICAL AND
DENTAL SCREENING PROCESS.
2. GENERAL.
 A.  MEMBERS ANTICIPATING ASSIGNMENT TO AN OVERSEAS UNIT ARE
REMINDED TO INITIATE THE OVERSEAS SCREENING PROCESS AS OUTLINED IN
EXHIBIT 4.H.1 OF REF (A) WITHIN 10 DAYS OF RECEIPT OF OVERSEAS PCS
ORDERS.  IT IS THE MEMBERS RESPONSIBILITY TO ENSURE TIMELY,
COMPLETE AND ACCURATE INFORMATION IS PROVIDED FOR AN EFFECTIVE
COMMAND OVERSEAS SCREENING.
 B.  TRANSFERRING COMMANDS ARE REMINDED TO CONDUCT THOROUGH, IN-
PERSON INTERVIEWS WITH MEMBERS AND THEIR SPOUSES (IF APPLICABLE) TO
ENSURE SUITABILITY FOR OVERSEAS ASSIGNMENT.  TRANSFERRING COMMANDS
SHOULD NOT DELAY PROCESSING OF THE ADMIN PORTION DUE TO A DELAY IN
MEDICAL OR DENTAL SCREENING.  ENTRY APPROVAL REQUEST MESSAGES CAN
BE SENT INDICATING DATES OF SCHEDULED MEDICAL AND DENTAL SCREENING.
TRANSFERRING COMMANDS SHALL SEND A MESSAGE TO THE ENTRY APPROVAL
POINT AND COPY CGPC (EPM-2 OR OPM-2 AS APPLICABLE) AND THEIR CHAIN
OF COMMAND IF UNABLE TO MEET THE SCREENING DEADLINES.
 C.  ENTRY APPROVAL POINTS THAT DO NOT RECEIVE AN OVERSEAS
SCREENING APPROVAL REQUEST FROM THE TRANSFERRING COMMAND WITHIN
FIFTEEN (15) DAYS OF THE ISSUANCE OF ORDERS WILL NOTIFY CGPC, THE
RECEIVING COMMAND, THE TRANSFERRING COMMAND, AND THEIR CHAIN OF
COMMAND (VIA MESSAGE).  NON-RECEIPT OF SCREENING PACKAGES COULD
LEAD TO DENIAL OF ENTRY APPROVAL.
 D.  MEMBERS ARE ADVISED THAT THE ALASKA MARINE HIGHWAY SYSTEM HAS
SIGNIFICANTLY REDUCED SERVICE FROM BELLINGHAM, WA TO ALASKA.
MEMBERS WITH PCS ORDERS TO D17 SHOULD ARRANGE FERRY TRANSPORTATION
AS SOON AS POSSIBLE.
3.  DEPENDENT SCREENING.
 A.  ALL DEPENDENTS ARE REQUIRED TO BE SCREENED USING THE OVERSEAS
SCREENING FOR ACTIVE DUTY DEPENDENTS (EXHIBIT 4.H.2 OF REF (A)).
TO INITIATE THE SCREENING PROCESS, DEPENDENTS MUST SIGN AND SUBMIT
TWO (2) COPIES OF THE DD FORM 2870 ALONG WITH PART I AND II, WHICH
WILL BE COMPLETED BY THE DEPENDENTS PRIMARY HEALTH CARE PROVIDER,
WHO WILL THEN FORWARD TO THE TRANSFERRING COMMAND MEDICAL STAFF.
ENTRY APPROVAL POINTS WILL SEND OUT THE PRE-ENTRY APPROVAL
GUIDELINES THAT WILL CONTAIN THE PROPER MEDICAL POC INFORMATION FOR
THE RECEIVING COMMAND MEDICAL STAFF WHO ARE REQUIRED TO ENDORSE
PART II OF DD FORM 2870.  FAXING THE FORMS TO THE RECEIVING COMMAND
MEDICAL STAFF IS ACCEPTABLE.
 B.  WHEN THE SCREENING PACKAGES ARE COMPLETE FOR ALL DEPENDENTS,
THE TRANSFERRING COMMAND MEDICAL STAFF CAN THEN ENDORSE SECTION
FIVE OF THE COMMAND CHECKLIST FOR OVERSEAS SCREENING (EXHIBIT
4.H.1) PRIOR TO COMMAND ENDORSEMENT.
 C.  FAILURE TO COMPLETE THIS PROCESS IN A TIMELY MANNER COULD
RESULT IN SIGNIFICANT DELAY OR DENIAL OF OVERSEAS ENTRY APPROVAL
FOR DEPENDENTS AND/OR UNACCOMPANIED TOUR FOR THE MEMBER.
4.  TRANSFERRING COMMANDS ARE STRONGLY ENCOURAGED TO CONTACT THE
APPROPRIATE ENTRY APPROVAL POINT FOR ASSISTANCE IN THE OVERSEAS
SCREENING PROCESS.
5.  FOR QUESTIONS REGARDING DEPENDENT MEDICAL AND DENTAL SCREENING,
CONTACT YOUR SERVICING MTF/PCM OR THE TRANSFERRING COMMAND MEDICAL
STAFF.  FOR QUESTIONS REGARDING THE SPECIAL NEEDS PROGRAM AND
CRITERIA FOR ENROLLMENT, CONTACT YOUR SERVICING FAMILY RESOURCE
SPECIALIST (FRS).
6.  TRICARE ENTITLEMENTS AND BILLING ISSUES SHOULD BE DIRECTED TO
EITHER MLCPAC (K), LT AARON FULCHER, (510) 637-1214,
AARON.E.FULCHER(AT)USCG.MIL OR MLCLANT (K), CWO SHAWN MCELROY,
(757) 628-4370, SHAWN.G.MCELROY(AT)USCG.MIL.
7.  ENTRY APPROVAL POINTS SHOULD REFER ALL QUESTIONS CONCERNING THE
OVERSEAS SCREENING PROCESS TO COMDT (CG-1221) POC, CWO JOANNE
STEVENS, (202) 475-5372, JOANNE.M.STEVENS(AT)USCG.MIL.
8.  INTERNET RELEASE AUTHORIZED.
9.  RDML D. A. NEPTUN, DIRECTOR OF PERSONNEL MANAGEMENT, SENDS.