ALCOAST 084/08
COMDTNOTE 4400
SUBJ: PHYSICAL INVENTORY REPORT AND FULL DATA EXTRACT REMINDERS
A. COMDT COGARD WASHINGTON DC/081444Z NOV 07/ALCOAST 524/07
B. COMDT COGARD WASHINGTON DC//CG-441// 271506Z NOV 07/AIG 11918
C. SUPPLY POLICY AND PROCEDURES MANUAL, COMDTINST M4400.19 (SERIES)
1. THIS MESSAGE SERVES AS A REMINDER THAT FIELD UNITS MUST SUBMIT
THEIR PHYSICAL INVENTORY REPORT (PIR) IAW REF A AND FULL DATA
EXTRACTS (FDE) FOR SECOND QUARTER FY08 IAW REF B.
2. REFERENCE B MAY BE FOUND ON CG CENTRAL BY NAVIGATING TO:
OUR CG, STRATEGIC INITIATIVES, LOGISTICS TRANSFORMATION, E.
INVENTORY CONTROL AND COMPLIANCE PROGRAM, 1.1 SUPPORTING MESSAGE
TRAFFIC OR BY GOING TO HTTP://CGCENTRALWEB.USCG.MIL/CLINK/1606.
FDE HAS REPLACED QUARTERLY TAV EXTRACTS. SUBMISSION DATES FOR FDE
ARE BETWEEN 01 TO 15 DEC, MAR, JUN, AND SEP. DUE TO THE
POTENTIALLY LARGER SIZE OF THE FDE, UNITS THAT LACK SUFFICIENT
CONNECTIVITY FOR A FDE SHALL REQUEST A WAIVER TO SUBMIT A TAV
EXTRACT INSTEAD OF THE FDE THROUGH THE INVENTORY CONTROL AND
COMPLIANCE PROGRAM (ICCP) WEB SITE AT HTTP://ICCP.ELCBALT.USCG.MIL.
UNITS ANTICIPATING NO CONNECTIVITY DURING THE ENTIRE REPORTING
PERIOD SHALL SUBMIT A REQUEST FOR WAIVE CITING THE REASON FOR THE
REQUEST. THIS ALLOWS THE CG TO MEET CFO REPORTING REQUIREMENTS.
UNITS RECEIVING WAIVER SHALL ADHERE TO THE INSTRUCTIONS IN THE
WAIVER RESPONSE FROM HQ.
3. FIELD UNITS MUST SUBMIT THEIR PIR RESULTS BY THE END OF THE
QUARTER. PROCEDURES FOR CONDUCTING A PHYSICAL INVENTORY CAN BE
FOUND IN REF C.
4. IN ORDER TO CONTINUE MAKING IMPROVEMENTS TO OUR FIELD UNIT
INVENTORY HOLDINGS AND TO PROVIDE INCREASED SUPPORT FROM A
CENTRALLY MANAGED SYSTEM, ALL CMPLUS AND TAIT UNITS WILL SUBMIT
THEIR PIR AND FDE THROUGH THE ICCP WEB SITE. PROCEDURES FOR
SUBMITTING THE FDE AND PIR (REPORT) ARE AVAILABLE AT THE ICCP
WEB SITE AND CAN BE FOUND ON CG CENTRAL BY NAVIGATING TO: OUR CG,
STRATEGIC INITIATIVES, LOGISTICS TRANSFORMATION, INVENTORY CONTROL
AND COMPLIANCE PROGRAM, (LOOK FOR PIR JOBAID AND ICCP USERS GUIDE
RESPECTIVELY).
5. STATUS OF UNIT COMPLIANCE WITH THESE REQUIREMENTS ARE POSTED AND
AVAILABLE TO ALL INTERESTED PARTIES VIA THE PUBLIC REPORTS LINK ON
THE ICCP WEB SITE.
6. THESE PROCEDURES ARE EFFECTIVE UPON THE DATE OF THIS MESSAGE AND
WILL BE REFLECTED IN THE NEXT UPDATE TO REF C.
7. POCS: MLC LANT, MR. ANTHONY (TONY) MARSHALL, (757) 628-4554,
ANTHONY.L.MARSHALL(AT)USCG.MIL OR MLC PAC, MS. LINDA ATKINS (510)
637-5924, LINDA.M.ATKINS(AT)USCG.MIL OR
ELC, LCDR MITCH EKSTROM (410) 762-6641, MITCHELL.C.EKSTROM(AT)
USCG.MIL.
8. INTERNET RELEASE AUTHORIZED.