ALCOAST 167/08
COMDTNOTE 4400
SUBJ: CHANGE TO CONFIGURATION MANAGEMENT PLUS (CMPLUS) AND
TEMPORARY ACCESS INVENTORY TOOL (TAIT) UNITS PHYSICAL INVENTORY AND
REPORTING TIMELINES
A. SUPPLY POLICY AND PROCEDURES MANUAL (SPPM), COMDTINST M4400.19
(SERIES)
B. FINANCIAL RESOURCE MANAGEMENT MANUAL (FRMM), COMDTINST M7100.3
(SERIES)
1. THIS MESSAGE ANNOUNCES POLICY CHANGES TO REFS A AND B FOR FIELD
UNITS THAT ARE USING CMPLUS AND TAIT.
2. BACKGROUND: FIELD UNITS CONDUCT PHYSICAL INVENTORIES AND SUBMIT
RESULTS VIA PHYSICAL INVENTORY REPORTS (PIR). HEADQUARTERS (HQ) AND
MAINTENANCE AND LOGISTICS COMMAND (MLC) STAFFS COLLECT THE DATA
FROM THE RESULTS AND USE IT AS CONFIRMATION THAT THE COAST GUARD IS
TESTING FIELD UNIT INVENTORY IN SUPPORT OF THE CFO ACT OF 1990.
COLLECTIVELY, FIELD UNIT PIRS PROVIDE A LEVEL OF CONFIDENCE IN THE
VALUE OF ALL FIELD UNIT OPERATING MATERIALS AND SUPPLIES (OM(AND)
S). THE VALUE OF FIELD OM(AND)S IS DERIVED FROM FULL DATA EXTRACTS
(FDE). WITHOUT THE PROPER SUPPORTING EVIDENCE THAT WE ARE GOOD
STEWARDS OF THE TAXPAYERS DOLLARS, THERE IS ROOM FOR DOUBT BY THE
DEPARTMENT AND EXTERNAL AUDITORS. THIS DOUBT IMPACTS OUR FINAL
BUDGET REQUESTS WHICH IN TURN IMPACTS OUR MISSION. HQ AND MLC
STAFFS HAVE A LIMITED TIMEFRAME IN WHICH TO GATHER PIR INFORMATION
AND USE IT FOR SUPPORTING OUR FINANCIAL STATEMENT ASSERTIONS.
3. TO ENSURE WE ARE SUPPORTING OUR FINANCIAL STATEMENT ASSERTIONS
FOR FIELD OM(AND)S, CHANGES TO PIR REPORTING TIMELINES ARE
NECESSARY.
4. THE FOLLOWING CHANGES IN POLICY ARE EFFECTIVE UPON RECEIPT OF
THIS ALCOAST AND SHALL BE REFLECTED IN FUTURE UPDATES TO REFS A
AND B.
 A. ALL FIELD UNITS USING CMPLUS AND TAIT SHALL CONDUCT PHYSICAL
INVENTORIES DURING THE FIRST TWO MONTHS OF EACH FISCAL QUARTER
(OCT-NOV, JAN-FEB, APR-MAY, JUL-AUG).
 B. ALL FIELD UNITS ARE TO SUBMIT A PIR WITHIN 15 DAYS OF
COMPLETION OF THE PHYSICAL INVENTORY.
 C. ALL FIELD UNITS ARE TO PRINT A COPY OF THE PIR MEMO FOR COMMAND
SIGNATURE AND FILE THE MEMO WITH PHYSICAL INVENTORY RECORDS. MLC
COMPLIANCE TEAMS SHALL INCLUDE A REVIEW OF THESE MEMOS THROUGH
THEIR INSPECTION PROCESS.
 D. ALL FIELD UNITS SHALL SUBMIT A FDE BETWEEN 01 AND 15 DEC, MAR,
JUN AND SEP RESPECTIVELY.
 E. IN REF A, CHAPTER 3 SECTION E, AUTHORITY TO GRANT PIR WAIVER
REQUESTS IS DELEGATED TO THE MLC. COMDT (CG-441) WILL ONLY RESPOND
TO WAIVER REQUESTS IN THE EVENT MLC REPRESENTATIVES REQUIRE
ASSISTANCE.
 F. IN REF A, CHAPTER 3 SECTION E, THE REQUIREMENT FOR A 60 DAY
SEPARATION BETWEEN PHYSICAL INVENTORIES IS CANCELED.
 G. IN REF A, CHAPTER 3 SECTION E, THE REQUIREMENT TO SUBMIT A YEAR
END CERTIFICATION IS CANCELED. THAT REQUIREMENT IS NOW MET BY
PARAGRAPH 4.C OF THIS ALCOAST.
 H. IN REF B, SECTIONS 7.B.4.E AND 7.B.5.K, THE REQUIREMENT TO
SUBMIT ANNUAL REPORTS AND YEAR END CERTIFICATION LETTERS IS
CANCELED. THAT REQUIREMENT IS NOW BEING MET BY COMDT (CG-44)
CONDUCTING REVIEWS OF PIR AND FDE DATA GATHERED THROUGH THE
INVENTORY CONTROL AND COMPLIANCE PROGRAM (ICCP) WEBSITE, ANALYZING
RESULTS, AND SUBMITTING A LETTER OF CERTIFICATION TO FINCEN.
 I. IN REF A, CHAPTER 3 SECTION E, AND REF B, SECTION 7.B.5.H, THE
REQUIREMENT TO SUBMIT A TAV DATA EXTRACT UPON COMPLETION OF A
PHYSICAL INVENTORY IS CANCELED. THAT REQUIREMENT IS NOW MET BY THE
SUBMISSION OF A QUARTERLY FDE IAW PARAGRAPH 4.D OF THIS ALCOAST.
5. EFFECTIVE 16 JUNE 2008, DURING THE LAST TWO WEEKS OF FY08 THIRD
QUARTER AND SUBSEQUENT QUARTERS, A LIST OF UNITS NOT COMPLYING WITH
PIR OR FDE SUBMISSION REQUIREMENTS WILL BE REPORTED VIA ALCOAST.
6. PROCEDURES FOR SUBMITTING THE PIR AND FDE ARE AVAILABLE AT THE
INVENTORY CONTROL AND COMPLIANCE PROGRAM ICCP WEB SITE AT
HTTP://ICCP.ELCBALT.USCG.MIL AND CAN BE FOUND ON CG CENTRAL BY
NAVIGATING TO: OUR CG, STRATEGIC INITIATIVES, LOGISTICS
TRANSFORMATION, INVENTORY CONTROL AND COMPLIANCE PROGRAM, (LOOK FOR
PIR JOBAID AND ICCP USERS GUIDE RESPECTIVELY).
7. UNITS THAT LACK SUFFICIENT CONNECTIVITY FOR A PIR DURING THE
ENTIRE REPORTING PERIOD SHALL REQUEST A WAIVER THROUGH THE ICCP WEB
SITE. UNITS RECEIVING WAIVERS SHALL ADHERE TO THE INSTRUCTIONS IN
THE WAIVER RESPONSE FROM THEIR APPLICABLE MLC.
8. POCS: MLC LANT,  MR. ANTHONY (TONY) MARSHALL, (757) 628-4554,
ANTHONY.L.MARSHALL(AT)USCG.MIL OR MLC PAC, MS. LINDA ATKINS (510)
637-5924, LINDA.M.ATKINS(AT)USCG.MIL OR ELC, MR. MITCHELL EKSTROM
(410) 762-6641, MITCHELL.C.EKSTROM(AT)USCG.MIL.
9. RELEASED BY MR. JEFFERY ORNER, ACTING ASSISTANT COMMANDANT FOR
ENGINEERING AND LOGISTICS.
10. INTERNET RELEASE AUTHORIZED.