Archives and Records Office

Records Transfer Procedures

Instructions, Forms, and Standards

Records transfer is the physical movement of Laboratory records from office floor space to the Archives and Records Office, which will then coordinate the storage of those records at the National Archives and Records Administration's (NARA's) Pacific Region (San Francisco) Records Services Facility in San Bruno. NARA provides quality records storage areas which meet the proper temperature, humidity, and security standards for Berkeley Lab records. Good business practice and federal regulations require all Berkeley Lab offices to transfer needed, but seldom used records on a regular basis to the Archives and Records Office for storage at NARA. Records transfer significantly reduces Laboratory office storage and operating costs and insures the protection of Laboratory records.

In order to transfer records to the Archives and Records Office, you will need the following:

Instructions on how to transfer records to the Archives and Records Office.
Records transmittal and check list forms used to describe the records being transferred to the Archives and Records Office and to provide quality assurance.
Transfer standards which must be followed when transferring records to the Archives and Records Office in order to insure that the Laboratory is able to continue to utilize the low-cost storage service at NARA.

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