Benefits » Awards » Contract Worker Spot Awards
Monetary Awards - Contract Worker Spot Awards
Program Overview
Details
Divisions that wish to participate in this program will designate a percentage (10%) of their division’s Contract Worker Award Program (CAP) for Spot Awards. This award program may be managed at either the Division or Group level depending on the Division’s internal procedures. Awards, provided by contract vendors, will be non-cash gift certificates available in $25 increments, with a $75 per award maximum value.
Objectives
Spot Awards provide a timely, on the spot, reward for contract worker performance, behavior and/or accomplishments that are more limited in scope and of shorter duration than accomplishments normally acknowledged by the CAP.
Criteria
Criteria for Spot Awards should be developed and documented by each Division and should reflect organizational and LANL values, strategies and objectives.
Spot Awards are used to recognize contract employees who “go the extra mile” or who perform above and beyond the call of duty. Accomplishments recognized may be within or outside the scope of an employee’s normal duties. Examples of situations where Spot Awards may be used are:
- Exceptionally high quality work under tight deadlines; added or emergency assignments in addition to regular duties
- Exceptional courtesy or responsiveness in dealing with customers or colleagues
- Extraordinary initiative or creativity in addressing a critical need or difficult problem
- Laboratory savings: dollars, time, etc.
- Highly positive influence on co-workers/team members; extraordinary team support
Eligibility
Contract workers employed by Butler Service Group, Comforce Technical Services, Orion Technical Resources and The Plus Group are eligible to receive Contract Spot Awards.
Process
- Spot Awards may be given to contract workers any time between April 1 - March 31
- Complete a combined CAP/Spot Nomination Form (pdf) with only those fields necessary for “Spot”.
- Nominations should be sent to the appropriate Division Leader/Group Leader following the organization’s internal procedures
- Division Leader/ Group Leader will review nominations, approve if appropriate, and distribute award
- Approved nominations will be sent to the HR-Systems (MS P293) for review and forwarding to the appropriate contract vendor
- Contract vendor will provide gift certificates to the HR Systems, who will notify the appropriate Generalist for pick-up
- Contract vendors will not provide a Spot Award certificate; Divisions/Groups may choose to develop one
Business Requirements
- The Spot Award program is subject to audit. Therefore, organizations must assure that the Spot Award program is administered in a manner that comports with the Laboratory’s business requirements.
- Contract Vendors may not purchase gift certificates for unallowable items such as entertainment, club memberships or alcohol.
- It is up to the individual Divisions/Groups to determine how Spot Award recipients will be tracked. However, a record must be maintained of all recipients (including reason for the award) of Spot Awards. HR-S will also track Spot Award for invoicing purposes and expenditures against balance.
