The NN/LM SE/A RML staff, representatives from the University of Maryland HSHSL, Angela Ruffin (Director, NN/LM National Network Office) and Barbara Nicholson (Technology Librarian, NN/LM National Network Office) met at the University of Maryland HSHSL on Friday, March 14, 2008 to hear about and to discuss the NN/LM Emergency Preparedness and Response Plan. The day’s agenda included:

• PowerPoint presentation by Dan, showing images of disasters in the SE/A region, identifying risks to the region, and introducing the NN/LM preparedness plan
• discussion of regional issues to be addressed as part of the plan roll-out: use of the online toolkit, opportunities within the region for training (SOLINET), options for DOCLINE use
• identification of other risks inherent to the SE/A region besides hurricanes and severe weather: proximity to nuclear power plants, military installations, Washington, DC, terrorist acts and bioterrorism
• service continuity training: identified roles of RML staff in the planning process for the region, discussed coordination based on the eight steps recommended in the guide available from the toolkit
• table-top exercise in the afternoon using a given scenario and coordinating the appropriate response among staff present at the meeting and member librarians via conference telephone
• discussion of preparedness, response and training goals for the region

The RML staff made plans to add depth to their coverage for some functions, such as changing DOCLINE status for member libraries in an emergency. They plan to introduce the plan and encourage the development of partnerships within the regional hospital library consortia at their meetings. Details of the meeting content will be available in the final report to the National Network Office of the NN/LM.

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