Department of the
Interior
Departmental Manual
Effective Date:
6/21/07
Series: Organization
Part 130: Bureau of Indian Affairs
Chapter 9: Offices under the Assistant Secretary -
Indian Affairs, Deputy Assistant Secretary
for Management
Originating Office: Office of the Assistant
Secretary - Indian Affairs
130 DM 9
9.1 Bureau of Indian Affairs Offices reporting to the Director, Office
of Budget Management in the Office of the Assistant Secretary - Indian
Affairs. The following divisions direct and coordinate budget formulation and
budget execution for all Indian Affairs programs and/or activities. They serve as the lead for their respective
programs and provide overall guidance and direction for budget execution. This
includes managing development of the annual budget requests, justifications,
appeals, and presentations to the Congress, Office of Management and Budget,
and the Department; ensuring that budgets are executed in accordance with
governing laws and regulations, and that the budgets are based on established
procedures for administrative control of funds.
A. Indian Education and Law Enforcement
Division. The division serves as the
lead for the education, public safety and justice, and construction budgets.
B. Indian Affairs Division. The division serves as the lead for the trust-natural
resource, trust-real estate, tribal government, and human services budgets.
C. Assistant Secretary Support Division. The division serves as the lead for executive
direction and administrative services, economic and community development, and
the loan and credit programs, including all component activities under the
Assistant Secretary - Indian Affairs. The division is also the lead for the
tribal budget consultations, budget policy, and legislative responses regarding
budget matters.
D. Field Operations Budget Division. The division directs and coordinates budget
formulation and budget execution for the regional and field offices and directs
and manages field office budget staff.
9.2 Bureau of Indian Affairs Offices reporting to the Director, Office
of Acquisition and Property Management in the Office of the Assistant Secretary
- Indian Affairs.
A. Division of Acquisition. The division directs and coordinates all
contracting activities, including charge cards, grants, intra/inter-agency
agreements, etc.; ensures implementation of strategic sourcing initiatives, Buy
Indian Act, and the Federal Acquisition Regulation; and directs and manages all
field acquisition personnel.
B. Division of Property. The division directs and coordinates all real
and personal property accountability; develops, maintains, and updates property
inventories; ensures regional property coordinators are in compliance with
policy and procedures for property acquisition and accountability; directs and
manages the surplus and disposal of property; and directs and manages field
property staff.
9.3 Bureau of Indian Affairs Offices reporting to the Director,
Office of Financial Management in the Office of the Assistant Secretary -
Indian Affairs.
A. Division of Accounting Operations. The division directs accounting analysis,
reconciliation, research, reporting, and resolution of all General Ledger
accounts and subsidiary records; prepares, reconciles, and ensures accuracy and
timeliness of all financial reporting; directs and manages all construction in
progress accounting, reconciliation, and reporting; directs preparation of
monthly trial balances and resolves discrepancies; coordinates all trial balance
activities with financial statement preparations; directs preparation of
footnote disclosures; directs and monitors all financial systems development (includes
FFS, Hyperion, LOMAS, and NIIMS), maintenance, enhancements, and operations; directs
compliance with the CFO Act, OMB, Treasury and FASAB laws, regulations, and
guidelines; assists in preparation of policy and procedures impacting
accounting operations at the field and headquarters levels; and directs and
manages field accounting staff.
B. Division of Fiscal Services. The division directs and manages all Internet
Payment and Collection (IPAC) operations and reconciliation; provides services
for all payments (vendor, travel, miscellaneous, etc.), collection activities, and
IPAC; ensures all records are systematically and timely maintained, updated,
and immediately available to inspection by supervisors and auditors; and monitors
all field payments activities and coordinates with accounting operations to
resolve issues impacting timely and accurate payments.
9.4 Bureau of Indian Affairs Offices reporting to the Director, Office
of Human Capital Management in the Office of the Assistant Secretary - Indian
Affairs.
Division of Human Resources
Operations. Human Resources Officers are under the supervision
of the Director, Office of Human Capital Management in the Office of the
Assistant Secretary - Indian Affairs.
Human Resources Officers are strategically located to provide human
resources services to all Indian Affairs field line managers and field staff
related to implementation of human resources management and equal employment
opportunity.
9.5 Bureau of Indian Affairs Offices reporting to the Director, Office
of Facilities, Environmental, and Cultural Resources in the Office of the
Assistant Secretary - Indian Affairs.
A. Office
of Facilities Management and Construction (OFMC). The office is responsible for management of
all activities, policy guidance, technical services, and functions related to
the construction of new facilities and major rehabilitation, alteration,
equipping, improvement, operation, maintenance, fire protection, code
compliance, and evaluation of Bureau-owned or -operated buildings, utilities,
and grounds, including employee housing.
The office is also responsible for establishing policies and procedures
for the management of the Structural Fire Protection programs and includes the
following:
(1) Division of Program Planning. The division provides project management for
the facility construction and improvement repair programs; assistance to the
Director in the development of policies, procedures, and guidance; project
management services and technical assistance relating to the facilities
construction program; and participates in the evaluation of needs and priority
setting for facilities construction projects.
(2) Division of Operations and Maintenance. The division manages programs for the
maintenance of sites and grounds, including the preventive maintenance program;
and manages the employee housing program.
B. Office of Environmental, Safety and
Cultural Resources Management. The
division is responsible for management of all activities, policy guidance,
technical services, and functions related to safety and protection of the
environment and cultural resources on Indian trust and restricted lands and on
Federal facilities operated by the Bureau of Indian Affairs. To ensure that environmental analysis and
cultural resources programs adequately support trust management functions and
central office and regional priorities, the office uses interdisciplinary
teams, in coordination with appropriate program staff. It includes the following:
(1) Division of Environmental Management. The division provides management direction,
oversight, policy guidance, and coordination for the protection of the
environment. The responsibilities of the
division include, but are not limited to, compliance with all applicable
environmental statutes, conducting environmental audits of all Indian Affairs
facilities and operations, cleanup of contaminated sites, coordinating
compliance with the National Environmental Policy Act, and coordinating Indian
Affairs environmental justice activities.
(2) Division of Safety and Risk Management. The division provides management direction,
oversight, policy guidance, and coordination for the Bureau-wide safety,
occupational health, tort and employee claims, and special operator licensing
programs. The division also administers
Indian Highway Safety Program grants that are funded by the Department of
Transportation. Division employees
inspect and evaluate Bureau-controlled facilities or equipment for safety and
health hazardous conditions and determine required actions.
(3) Division of Cultural Resources
Management. The division provides
management, oversight, policy guidance, and coordination for the protection of
cultural resources. It is responsible
for compliance with all applicable cultural resources statutes including, but
not limited to, the National Historical Preservation Act, the Archeological
Resources Protection Act, and the Native American Graves Protection and
Repatriation Act. The division is
responsible for the museum property program and represents Indian Affairs in
activities regarding sacred sites.
9.6 Bureau
of Indian Affairs Offices reporting to the Office of the Chief Information
Officer in the Office of the Assistant Secretary - Indian Affairs.
Office of Information Operations. The office reports
to the Chief Information Officer and is responsible for implementing,
operating, and maintaining all Indian Affairs related information systems and
technology solutions. It provides
management in the areas of Information Operations Security, Telecommunications,
Systems, User Services (including Regional and Agency Office support), Indian
Affairs Special Information Technology support, and Disaster Recovery Services. It includes the following divisions:
A. Division of Telecommunications. The division supports all Indian Affairs
wireless, radio, voice, data, video, wide-area, and local-area networks. This includes Internet, Intranet, wireless
and radio communications, virtual satellite communications, narrow band radio,
radio frequency communications, remote access, and Voice over IP. The division also assists in developing and
implementing Indian Affairs-wide telecommunications policy and future
enhancements.
B. Division of Systems. The division is responsible to maintain and
operate all Indian Affairs mainframe, midrange, and mini server hardware and
software operations including, but not limited to, OS/390, Unisys, Unix, Linux,
Windows 2000, and Novell. The division
maintains and operates Indian Affairs electronic messaging capabilities (e-mail
and voice mail), database administration, Notes administration, Internet
hosting and maintenance, Intranet hosting and maintenance, software
distribution, and virus detection.
C. Division of Special Information
Technology (IT) Services. The
division provides specialized Information Technology services for supporting
programs.
D. Division of Disaster Recovery. The division provides backup and recovery of
selected Indian Affairs mainframe and midrange servers, applications and
Internet/Intranet access. It also
provides technology refurbishment and replacement for Information Technology to
include workstations and printers. The
division is located in Albuquerque, NM.
E. Division of User Services. The division provides Level 1, Level 2, and
Level 3 operations problem management resolution support and training for
Indian Affairs user workstations, network printers, and applications and web
browsers. The division maintains and
operates automated hardware and software inventory of Information Technology
connected to the BIA network. It also provides
resolution of Information Technology incidents and requests for technology
support including equipment refreshment.
Field Information Technology staff at regional offices and agency
offices report to the Chief, Division of User Services.