Employer Wage Reporting

Whom to Contact

In the Northwest states (Alaska, Idaho, Oregon and Washington), contact Tim Beard, Employer Services Liaison Officer, if you have questions about W2 wage reporting issues. Assistance is available for questions about reporting wage data electronically over SSA’s web page, via magnetic media, or on paper W2 forms.  We also can help you with many other wage and employment tax issues. Contact us by e-mail at tim.beard@ssa.gov, telephone at 206 615-2125, or FAX at 206 615-2643.

Annual W2 Wage Reporting

The Social Security Administration receives, and processes, over 240 million W2 reports each year. W2 data can be submitted electronically, or on paper Forms W2. These links give you comprehensive information on submitting your W2 data, regarding of the method that you select. Still have questions? Contact us!

Employee Names & Social Security Number

The employee’s name and SSN reported on the W2 must match the information contained in Social Security’s records to ensure that the worker gets proper credit for the wages paid. Social Security offers a free verification service to employers allowing them to confirm the SSN provided by the employee. For a quick reference on employee name and SSN issues, pick up "The Critical Link".

Reconciliation

Social Security and IRS match the annual W2 and 941 totals to ensure that the correct information has been reported. If the figures disagree, the employer is contacted to explain the difference. Before submitting your W2s and completing the fourth quarter 941, balance the wage and tax figures. Correct any errors before the reports are sent to SSA and IRS. If you receive a notice that the numbers are out of balance, please respond timely. Need help? Contact us!

Educational Seminars

Social Security offers a variety of seminars to education employers and accountants on their electronic W2 filing options.

For 2007, we have completed the schedule of these seminars. However, you can listen to and view an archived edition of one of the “webinars” we conducted in late 2007. Click on this link to access the webinar

Comments

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