Want to be a participant? Check out the list of workshops being offered this summer. • Program Description • Award Information • Eligibility • How to Prepare an Application • How to Submit an Application • Application Review • Award Administration • Points of Contact • Other Information • Sample budget (1-page PDF) • Definitions of types of funding • DUNS Number Requirement • Sample projects • Frequently Asked Questions • Registration Checklist • Download the current version of Adobe Reader • How to Convert Documents into PDFs • Tips for Creating PDF Files in Grants.gov Applications • Grants.gov FAQs • Grants.gov Customer Support To obtain a printed version of these guidelines, call 202-606-8446, send an e-mail to info@neh.gov, or write to NEH, Office of Public Affairs, 1100 Pennsylvania Avenue, NW, Washington, DC 20506.

Date posted: January 14, 2008

Draft Proposals (optional): Program staff recommend that draft proposals be submitted four weeks before the deadline. Time constraints may prevent staff from reviewing draft proposals submitted after that date.

Catalog of Federal Domestic Assistance
(CFDA) Number: 45.163

Questions? Contact the staff of NEH's Division of Education Programs at 202-606-8463 or sem-inst@neh.gov. Hearing-impaired applicants can contact NEH via TDD at 1-866-372-2930.

As part of NEH's We the People program, the Landmarks of American History and Culture program supports series of one-week residence-based workshops for community college educators that use historic sites to address central themes and issues in American history, government, literature, art history, or other related subjects in the humanities. The goals of the workshops are to:

• provide experience for community college faculty in the use and interpretation of historical sites and the material resources and archival documents of American history and culture,
• increase knowledge and appreciation of places significant to American history and culture, and
• encourage historical sites to develop greater capacity and scale for professional development programs.

• empirical social scientific research;
• policy studies;
• educational or technical impact assessments;
• work undertaken in the pursuit of an academic degree;
• the preparation or publication of textbooks;
• projects that focus on cognitive psychology, pedagogical theory, research on educational methods, tests, or measurements; or
• projects devoted to advocacy.

We the People Grant Program

Picturing America

Rediscovering Afghanistan

Digital Humanities Initiative

Successful applicants will be awarded a grant of outright funds, matching funds, or a combination of the two depending on the applicant's preference and the availability of NEH funds. (Learn more about different types of grant funding.) NEH expects to make ten awards of up to $210,000 each, assuming that a one-week session costs approximately $70,000. Cost Sharing No cost sharing is required. Award Period The award period is fifteen months: October 1, 2008, to December 31, 2009

Application advice and proposal drafts Applicants are encouraged to contact program officers who may offer advice about preparing the proposal and review preliminary proposal drafts if they are submitted at least one month before the deadline. Responses to late-arriving drafts cannot be guaranteed. Although this preliminary review is not part of the formal process and has no bearing on the final outcome of the proposal, previous applicants have found it helpful in strengthening their applications. You will prepare your application for submission via Grants.gov just as you would a paper application. Your application should consist of the following parts:

1. Table of contents List all parts of the application and page numbers.
2. Narrative Limit the narrative to fifteen double-spaced pages with one-inch margins and a font size no smaller than eleven points. Use appendices to provide supplementary material. Provide a detailed description of the project consisting of the following sections:
   • Intellectual rationale Provide an intellectual justification for the workshop, addressing the importance of the subject for understanding American history and culture. Explain the significance of the landmark, and how its resources will contribute to the workshop's goal. Identify topics participants will explore in the workshop and put them in their scholarly and educational contexts. Describe the intended impact of the workshop on participating community college faculty and the introductory level American history courses they teach.
   • Content and design Describe the structure of the workshops and what is expected of participants. Identify assigned and recommended readings, field trips, scholars' presentations, and discussion topics. Provide a detailed daily schedule. Maps and diagrams may be included to explain how the workshop will make use of the landmark. Describe plans for facilitating participants' individual projects (e.g., lesson plans, new curricula, or research papers), and for providing feedback.
   • Faculty and staff Identify the principal faculty, visiting lecturers, and support staff. Describe their roles, responsibilities, and qualifications. In an appendix, provide up-to-date letters of commitment and brief résumés (two pages). Individuals who bear primary intellectual responsibility for the project must provide their full résumés.
   • Selection of participants Fair review of applications requires that a selection committee be appointed. Explain who will be on the committee and how they will choose the participants. Although NEH will provide guidelines for general eligibility and selection criteria, applicants should indicate any special criteria pertinent to the workshop. (For additional information about the eligibility requirements for participants in Landmarks Workshops for Community College Teachers, please see the listing of the 2008 workshops.)
   • Institutional context Provide specific details about the availability, quality, and costs of housing. Describe the options for meals. Discuss the academic and technological resources available for the workshop.
   • Outreach and promotion Describe plans to ensure that faculty at community colleges nationwide learn about the proposed workshop and how to apply. Provide details of the sponsoring institutions' experience in working with community colleges and/or their regional or national associations.
   • Dissemination and evaluation Describe any plans, including listservs and Web sites, to facilitate discussion among participants after the workshop. NEH encourages extending the impact of the workshop to those who are unable to attend through project Web sites or other distance learning opportunities. Directors should describe plans to conduct interim and final evaluations of their workshops.
3. Project budget Provide a budget for the workshop. A sample budget (1-page PDF) is available for guidance. All of the items listed must be reasonable, necessary to accomplish project objectives, allowable in terms of the applicable federal cost principles, auditable, and incurred during the grant period. Charges to the project for items such as salaries, fringe benefits, travel, and contractual services must conform to the written policies and established practices of the applicant organization. When indirect costs are charged to the project, care should be taken that expenses included in the organization's indirect cost pool are not charged to the project as direct costs.
   1. Participant stipends Workshops, which should be repeated two to three times during the summer, should accommodate twenty-five teachers at each one-week session. Each participant will receive a $750 stipend, which is intended to help cover housing, meals, and other living expenses, as well as basic books and other research expenses. NEH expects the sponsoring institution to make provision for suitable housing for participants at reasonable rates. For information on participant travel allowances, see Item 6 below.
   2. Operating costs Item 1: Salaries and wages Item 1a: Project directors are generally compensated for the time required to conduct the residential portion of the project during the summer and for the time required to oversee all arrangements and to recruit and select the participants. The following percentages of the base annual academic salary (the salary for the academic year prior to the summer of the project) are recommended as appropriate compensation: 15% for three one-week sessions and 12% for two one-week sessions. If there is more than one director, each should receive 80% of these amounts. In some instances, compensation may be reduced if an administrative assistant, project coordinator, or co-director will carry out many project tasks. Directors or co-directors should assume no other commitments during the time the participants are in residence. Item 1b: List other project faculty or lecturers or professional administrative staff employed by the applicant institution. Depending on their assignments and duties, their compensation may be calculated on the basis of an appropriate percentage of their full-time academic year or administrative salary or on a per diem basis. The role and duties that the project staff performs should justify the costs charged to the workshop budget. Item 1c: List clerical and secretarial support, as well as any support graduate assistants will provide. Item 2: Fringe benefits Calculate fringe benefits for those individuals employed by the applicant institution and listed on lines 1 a, b, or c. Fringe benefits may include contributions for such items as social security, employee insurance, and pension plans. Only those benefits that are not included in an organization's indirect cost pool may be shown as direct costs. Also, fringe benefits for clerical, administrative, and part-time personnel may be calculated at different rates than for employees on academic year appointments. The breakdown shown in the budget form should reflect these calculations. Item 3: Supplies and materials A request may be made to cover reasonable administrative and project charges for consumable supplies (e.g., computer diskettes, instructional materials, educational software, etc.) and expendable equipment (i.e., equipment items costing less than $5,000 and with an estimated useful life of less than one year). Please note that these costs may be included only if they are not part of the indirect cost pool. Item 4: Services Services include the cost of duplication and printing, long-distance telephone charges and postage, rental of films and equipment, and subcontracts of any kind. All charges must be essential to the project. (See the section on inadmissible budget items.) Justify these modest requests in the budget narrative. Include an itemization of subcontract costs. Note. The budget should include sufficient funds for duplicating and mailing information and materials about the project for those persons who do not wish to receive them electronically. If a grant is awarded, NEH will publicize the slate of Landmarks Teacher Workshops on its Web site. To supplement this general publicity, project budgets should include a modest amount of funds (up to $1,000) for publicity efforts to constituencies unique to the specific project. Item 5: Consultant fees List those individuals who will contribute to the project as visiting lecturers, leaders of study sessions, and master teachers, but who are not employed by the applicant institution. Programs may pay honoraria for distinguished visiting faculty up to $750 per person per day. Enter travel and subsistence reimbursement for consultants on line 6. Item 6: Professional travel and subsistence List travel and accommodation expenses for visiting consultants listed in Item 5. Include costs for the project director’s travel to a 2-day project directors’ meeting held in Washington, DC. The project director’s travel to and from a workshop site is allowed, as are accommodation expenses at that site. Calculate costs in conformity with the applicant institution's policy. Calculate participant travel allowances at a maximum total of $7,500 for each week-long workshop session. Item 7: Total direct costs are calculated by adding Items 1 through 6.
   3. Indirect costs (overhead) These costs are incurred for common or joint objectives and therefore cannot be readily identified with a specific project or activity of an organization. Examples of indirect cost items are the salaries of executive officers, the costs of operating and maintaining facilities, local telephone service, office supplies, and accounting and legal services. Calculate indirect costs by applying a negotiated indirect cost rate to a distribution base (typically a portion of the direct costs of the project). Organizations that wish to include overhead charges in the budget but do not have a current federally negotiated indirect cost rate or have not submitted a pending indirect cost proposal to a federal agency may choose one of the following options:
      1. NEH will not require the formal negotiation of an indirect cost rate, provided the charge for indirect costs does not exceed 10 percent of direct costs, less distorting items (e.g., capital expenditures, participant stipends, major subcontracts), up to a maximum total project charge of $5,000 per year. (Applicants who choose this option should understand that they must maintain documentation to support overhead charges claimed as part of project costs.)
      2. If your organization wishes to use a rate higher than 10 percent or claim more than $5,000 in indirect costs per year, an estimate of the indirect cost rate and the charges should be provided on the budget form. If the application is approved for funding, you will be instructed to contact the NEH office of Inspector General to develop an indirect cost proposal.
   4. Amount requested from NEH Amount requested includes Items A, B, and C.
Budget Narrative A brief budget narrative may be included when requested costs are unusual or not obviously related to the proposed project. Clarification of requested compensation levels may be useful here. If released time from teaching duties is proposed, indicate clearly how it will be used. Provide justifications for equipment rentals and purchases in the narrative. Inadmissable budget items The following costs are not allowable and may not appear in project budgets:
• The cost of replacement teachers or compensation for faculty members performing their regular duties.
• The rental of recreational facilities and costs related to social events such as banquets, receptions, and entertainment.
• Tuition fees for participants. Credit may be awarded to participants seeking it at the discretion of the applicant institution. If any filing fee or tuition must be charged, it should be charged directly to those participants wishing to receive credit and should be fixed at the lowest possible rate. Such fees should not be deducted from the participants' stipends.
4. Appendices Limit your appendices to essential materials only, including:
   • expanded study plans,
   • detailed reading lists,
   • résumés, and
   • letters of commitment.
   Number the pages of the appendices and refer to items included in the appendices in the proposal narrative.

DOWNLOAD THE FREE ADOBE READER SOFTWARE

Once installed, the current version of Adobe Reader will allow you to view and fill out Grants.gov application packages for any federal agency. If you have a problem installing Adobe Reader, it may be because you do not have permission to install a new program on your computer. Many organizations have rules about installing new programs. If you encounter a problem, contact your system administrator.

DOWNLOAD APPLICATION PACKAGE

The application package contains three forms that you must complete in order to submit your application:

1. Application for Federal Domestic Assistance - Short Organizational (SF-424 Short)—this form asks for basic information about the project, the project director, and the institution.
2. Supplementary Cover Sheet for NEH Grant Programs—this form asks for additional information about the project director, the institution, and the budget.
3. NEH Attachment Form—this form allows you to attach your narrative, budget, and the other parts of your application.

HOW TO FILL OUT THE APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE SF-424 SHORT FORM

Select the form from the menu and double click to open it. Please provide the following information:

1. Name of Federal Agency: This will be filled in automatically with "National Endowment for the Humanities."
2. Catalog of Federal Domestic Assistance Number: This will be filled in automatically with the CFDA number and title of the NEH program to which you are applying.
3. Date Received: Please leave blank.
4. Funding Opportunity Number: This will be filled in automatically.
5. Applicant Information: In this section, please supply the name, address, employer/taxpayer identification number (EIN/TIN), DUNS number, Web site address, and congressional district of the institution. Also choose the "type" that best describes your institution (you only need to select one). If your institution is located, for example, in the 5th Congressional District of your state, put a "5." If your institution doesn't have a congressional district (e.g. it is in a state or U.S. territory that doesn't have districts or is in a foreign country), put a "0" (zero). All institutions applying to federal grant programs are required to provide a DUNS number, issued by Dun & Bradstreet, as part of their application. Project directors should contact their institution’s grant administrator or chief financial officer to obtain their institution’s DUNS number. Federal grant applicants can obtain a DUNS number free of charge by calling 1-866-705-5711. (Learn more about the requirement.)
6. Project Information: Provide the title of your project. Your title should be brief, descriptive, and substantive. It should also be informative to a non-specialist audience. Provide a brief description of your project. The description should be written for a non-specialist audience and clearly state the importance of the proposed work and its relation to larger issues in the humanities. List the starting and ending dates for your project.
7. Project Director: Provide the Social Security Number, name, title, mailing address, e-mail address, and telephone and fax numbers for the project director. Disclosure of Social Security Numbers is optional. NEH uses them for internal application processing only.
8. Primary Contact/Grants Administrator: Provide the contact information for the official responsible for the administration of the grant (e.g., negotiating the project budget and ensuring compliance with the terms and conditions of the award). This person is often a grants or research officer or a sponsored programs official. Normally, the Institutional Grants Administrator is not the same person as the Project Director. If the project director and the grant administrator are the same person, skip to item 9.
9. Authorized Representative: Provide the contact information for the Authorized Organization Representative (AOR) who is submitting the application on behalf of the institution. This person, often called an "Authorizing Official," is typically the president, vice president, executive director, provost, or chancellor. In order to become an AOR, the person must be designated by the institution's E-Business Point of Contact. For more information, please consult the Grants.gov user guide, which is available at: http://www.grants.gov/applicants/applicant_help.jsp.

1. Project Director: Use the pull down menu to select the major field of study for the project director.
2. Institution Information: Use the pull down menu to select your type of institution.
3. Project Funding: Enter your project funding information. Note that applicants for Challenge Grants should use the right column only; applicants to all other programs should use the left column only.
4. Application Information: Indicate whether the applications will be submitted to other NEH grant programs, government agencies, or private entities for funding. If so, please indicate where and when. NEH frequently cosponsors projects with other funding sources. Providing this information will not prejudice the review of your application.

   For Type of Application, check "new" if the application requests a new period of funding, whether for a new project or the next phase of a project previously funded by NEH. Check "supplement" if the application requests additional funding for a current NEH grant. If requesting a supplement, provide the current grant number (applicants should discuss their request with a NEH program officer before submitting such an application).

   For Project Field Code, use the pull down menu to select the humanities field of the project. If the project is multidisciplinary, choose the field that corresponds to the project's predominant discipline.

HOW TO USE THE NEH ATTACHMENT FORM

Your attachments must be in Portable Document Format (.pdf). We cannot accept attachments in their original word processing or spreadsheet formats. If you don't already have software to convert your files into PDFs, there are many low-cost and free software packages available. To learn more, go to http://www.neh.gov/grants/grantsgov/pdf.html.

When you open the NEH Attachment Form, you will find 15 attachment buttons, labeled "Attachment 1" through "Attachment 15." By clicking on a button, you will be able to choose the file from your computer that you wish to attach. You must name and attach your files in the proper order so that we can identify them. Please attach the proper file to the proper button as listed below:

ATTACHMENT 1: To this button, please attach your table of contents. Please name the file "contents.pdf".

ATTACHMENT 3: To this button, please attach your budget. Please name the file "budget.pdf".

ATTACHMENT 4: To this button, please attach your appendices. Please name the file "appendices.pdf".

UPLOADING YOUR APPLICATION TO GRANTS.GOV

During the registration process, your institution designated one or more AORs (Authorized Organization Representatives). These AORs typically work in your institution's Sponsored Research Office or Grants Office. When you have completed your application, you must ask your AOR to submit the application, using the special username and password that was assigned to him or her during the registration process.

After the upload is complete, a confirmation page, which includes a tracking number, will appear indicating that you have submitted your application to Grants.gov. Please print this page for your records. The AOR will also receive a confirmation e-mail.

DEADLINES

1. Intellectual quality and significance
   • Is the proposal's intellectual rationale clear and persuasive?
   • Has the applicant explained the significance of the site?
   • Does the study engage topics and texts important for understanding American history and culture and for teaching effectively in community college courses?
2. Impact
   • Will the project meet its objectives?
   • Will the workshop actively engage participants in collegial intellectual inquiry?
   • Will it inform participants' teaching skills and scholarship?
   • Will it lead to a deeper engagement with the humanities?
3. Feasibility
   • Are the workshop personnel qualified to carry out their responsibilities?
   • Are the workshop activities well planned and described in adequate detail?
   • Do letters from visiting scholars and consultants demonstrate interest and commitment?
   • Does the institutional setting support the workshop's objectives both in terms of access to scholarly resources and membership in a residential community?
   • Are the plans for administration sound? Are the costs reasonable?

Interim and final performance reports will be required. Further details can be found in Performance Reporting Requirements (formerly Enclosure 2).

Landmarks of American History and Culture:
Workshops for Community College Faculty
National Endowment for the Humanities
Room 302
1100 Pennsylvania Avenue, NW
Washington, DC 20506
sem-inst@neh.gov

If you need help using Grants.gov, contact:

Please send any comments regarding the estimated completion time or any other aspect of this application, including suggestions for reducing the completion time, to the Office of Publications, National Endowment for the Humanities, Washington, D.C. 20506; and to the Office of Management and Budget, Paperwork Reduction Project (3136-0134), Washington, D.C. 20503. According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB number.

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