Skip Navigation

Frequently Asked Questions


Q: How long does it take to process an application for a waiver?
A: It usually takes 6 to 8 months to process a waiver case. However, failure to have the correct immigration official’s clearance and signature and all of the supplemental information, clearly marked, item-by-item, may result in further delays.


Q: How often do the waiver board members meet?
A: The board members do not usually meet as a unit. Cases are reviewed individually by each board member, in turn.


Q: Can you send me a listing of the board members’ names and phone numbers?
A: All questions about your application should be directed to the Board’s Executive Secretary, Joyce E. Jones, at (202) 690-6174.


Q: My visa is about to expire. Can the waiver review board expedite my case?
A: No. Cases are processed on a first-come, first-served basis.


back to the top


Q: Can your office send me information about institutions that participate in the program?
A: No. It is the responsibility of each J-1 applicant to locate a sponsoring institution.


Q: How many copies of the application package would you like submitted?
A: Send ONLY the original package unbound. Sample of current publications—relevant to the application—should be individually stapled.


Q: Is there a fee for processing a waiver?
A: Not at HHS, but there is a State Department fee of $215. More information is available at Exchange Visitor (J) Visas on the U.S. Department of State's Travel site.


Q: Is there a specific format for preparing an application?
A: The application form should be filled out. Each item on the Supplementary Information sheet should be addressed and marked clearly (items 1 through 9) in a document signed by the applying institution. Cases submitted by outside legal counsel must represent the applicant organization, not just the J-1 applicant. A letter, or Form G-28, Notice of Entry of Appearance as Attorney or Representative (PDF - 111KB) available from the U.S. Citizen and Immigration Services, must be signed. A cover letter only from counsel is requested with no duplication of the materials supplied by the applicant institution. Exhibits and appendices should not be used.  For clinical care, all documents required in Supplement B must be submitted as one application package.


NOTE: You will need the Adobe Acrobat Reader software installed on your computer to read and/or print these documents. Visit the the Adobe Web site exit disclaimer to retrieve the free reader software.


back to the top

Last revised: June 22, 2007