Qualifications

Car and Van Pool Qualifications

• The primary permit holder must be a DOE employee stationed at the Forrestal Building.
• At least two of the regular car pool or van pool members, including the primary permit holder, must be a DOE employee (contractors included) and be stationed at the Forrestal Building.
• Van pools must have at least 8 members transported by a vehicle, which is designed to carry 10 or more passengers.
• All applications must have the original signatures of all members of the car/van pool.
• Applicant and carpool / van pool members must not be participating in Federal Metro or Mass Transit Subsidy Program.

SEET and Carpool Membership

The following represents the general rules and procedures which govern application for membership in the Parking Management and SEET programs:

• The Parking Management and SEET databases are linked. Thus, membership in a DOE car pool, whether permit owner or rider, will result in a SEET database "block" on a SEET application. Likewise, membership in SEET will result in a Parking Management database "block" on a DOE parking permit application.
• Deletion from either the Parking Management database or the SEET database must be requested in writing by the member/applicant. Requests for deletion from either program must be finalized prior to the submission of a Parking Management or SEET application.
• Requests for deletion from the Parking Management database should be made via email to Gwen Moten or through interoffice mail to:
  Parking Management Office,
  MA-42, Forrestal Room GG-031
  Every effort will be made to process such requests within a day of receipt.
• Requests for deletion from the SEET database or questions regarding the SEET program, should be submitted to HQ Employee/Labor Management Relations.

Unusual Hours Qualifications

• Permit holders must have a letter signed by their Administrative Officer and Immediate Supervisor, verifying that they work unusual hours 50 to 75 percent of the time.
• Unusual Hours Definition - Work hours that are frequently required to be varied and do not coincide with any regular work schedule. Unusual Hours do not include shift workers or those granted exceptions to the normal work schedule (e.g., alternate work schedule).

Employees with Disabilities

Unless the Parking Management personnel can visually access an applicant's disability (i.e., wheel chair bound or use of crutches), the applicant must comply with the following procedure:

1. With the Permit Application provide a medical letter from his/her doctor. The letter must describe the current medical conditions, the length these conditions will last, and the doctor's request for disability parking. Optional: your doctor's prescribed treatment of the medical condition. Handicapped stickers or license plates do not automatically guarantee disability parking in the Forrestal Garage.
2. Once the doctor's letter is received by the Parking Management Office, a cover letter will be created and sent with the doctor's letter to the Medical Officer of the Department of Energy.
3. The Medical Officer will evaluate the request and return the cover letter with their evaluation to the Parking Management Office.
4. The Medical Officer will file the doctor's letter in the Medical Office. The Parking Management Office does not retain any medical documentation.
5. The Parking Management Office will then notify the applicant about the status of their request.
   All medical information is kept confidential and may be submitted in a sealed envelope.

Sales of Temporary Parking Permits

Temporary permits are sold in the Parking both, located in the garage for $3.00 each. You are allowed only two per month.

Permit holders who may have lost or misplaced their permit and seek a one day temporary permit will have to pay the $3.00 fee, with a limit of two per month.  Holders of temporary permits are required to comply with the procedures and policies set forth in DOE Order HQ O 344.1A.

Requesting a Parking Permit

Applicants for parking permits must submit the following forms to the Parking Management Office by the 15^th day of the month for review and approval or disapproval.

• DOE F 1400.12 (PDF) , Parking Permit Application
• HQ F 1400.22, Parking Authorization

When the 15^th falls on a weekend or holiday, the application must be considered for issuance of parking permits for the following month.
The Parking Committee approves or disapproves request for parking spaces and considers employee appeals. The committee consists of two permanent members; one from the Office of Management (head of parking), and one from the Forrestal Chapter/National Treasury Employees Union President or designee.

Permit Holders Responsibilities

The employee to whom the parking permit is issued (i.e., the principal member in a car pool or van pool) must ensure that all information on the parking permit application is accurate and current. Employees must submit a new application to the Parking Management Office within 15 calendar days to register any change in unusual hours or car pool membership. Permits may be canceled if employees fail to resubmit their application.

Parking permits must be displayed on the driver's side of the dashboard. The parking permit must be fully and clearly visible and include the names and current office telephone numbers (not voice mail number) of all permit holders in the garage. Vehicles that do not display a monthly parking permit are subject to an irrevocable parking ticket issued by the Federal Protective Service and/or a notice of violation issued by the Parking Management Office.

DOE employees issued parking permits must park their vehicles in accordance with the procedures established in DOE Order HQ O 344.1A, those instructions that may be given by the parking attendant. Employees will comply with all posted directional signs and observe safety and traffic regulations while operating a vehicle in the parking facility. It is expected that all drivers will be courteous to other drivers, pedestrians, and attendants. The Parking Committee may suspend for 1 month the permits of individuals who fail to follow directions provided by the parking attendants.

Any falsification or misrepresentation of the information furnished on a parking permit application will result in 1 year revocation of parking privileges for the first violation and permanent termination upon a second violation. In addition, employees may be subject to disciplinary action for such falsification or evasion. Suspended employees cannot join other car pools/ van pools while they are suspended.

Suspension, Violation and Appeals

Pursuant to DOE Order HQ O 344.1A, Parking:

Section F, Revocation/Termination of Parking Privileges, contains the following regulation:
"Failure to comply with the specified operating procedure outlined in this order, or other oral or written parking instructions provided by the Parking Management Office, will result in a Notice of Violation. The first violation will result in a warning. The second violation will result in a 1 month suspension of parking privileges. The third violation will result in a 6 month revocation, and the fourth violation will result in permanent termination of parking privileges in the Forrestal parking facilities. Each violation will be removed from the file after twelve months."

Section G, Appeals Process, contains the following regulation:
"Should a parking permit holder wish to appeal any action taken by the Parking Management Office, they must do so in writing to the Parking Committee within 15 days of the action. The permit holder must explain fully and clearly the basis for the appeal."

Send all appeals to the Parking Management Office.
Mailing Address:
Parking Management Office
MA-42, Forrestal Room GG-031