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Study of the United States Institute on U.S. National
Security Policymaking in a Post 9/11 World
Announcement Type: New Cooperative Agreement
Funding Opportunity Number: ECA/A/E/USS-09-01
Catalog of Federal Domestic Assistance Number: 19.418
Key Dates:
Application Deadline: September 17, 2008
Executive Summary: The Branch for the Study of the U.S., Office
of Academic Exchange Programs, Bureau of Educational and Cultural
Affairs (ECA/A/E/USS), invites proposal submissions for the design
and implementation of the Study of the United States Institute on
U.S. National Security Policymaking in a Post 9/11 World. This institute
will provide a multinational group of up to 18 experienced foreign
university educators and other professionals with a deeper understanding
of U.S. approaches to national security policymaking, past and present,
in order to strengthen curricula and to improve the quality of teaching
about the United States at universities and other institutions abroad.
The institute should be an intensive, academically rigorous program
for scholars and other professionals from outside the United States,
and should have a central theme and a strong contemporary component.
It is anticipated that this grant will be awarded on or about October
15, 2008, pending the availability of funds. This six-week program,
to be conducted during the winter of 2009, must include a four-week
academic residency segment at a U.S. college or university campus
(or other appropriate U.S. location) and a two-week study tour segment
that complements the academic residency segment. The study tour
segment must include a visit to Washington, D.C. that involves substantive
briefings by national security policy professionals from the Department
of State, other relevant U.S. government agencies, and private institutions.
I. Funding Opportunity Description:
Authority:
Overall grant making authority for this program is contained in
the Mutual Educational and Cultural Exchange Act of 1961, Public
Law 87-256, as amended, also known as the Fulbright-Hays Act. The
purpose of the Act is "to enable the Government of the United
States to increase mutual understanding between the people of the
United States and the people of other countries...; to strengthen
the ties which unite us with other nations by demonstrating the
educational and cultural interests, developments, and achievements
of the people of the United States and other nations...and thus
to assist in the development of friendly, sympathetic and peaceful
relations between the United States and the other countries of the
world." The funding authority for the program above is provided
through legislation.
Purpose: The Bureau is seeking a detailed proposal for a Study
of the United States (U.S.) Institute on U.S. National Security
issues from colleges, universities, consortia of colleges and universities,
and other not-for-profit academic organizations that have an established
reputation in one or more of the following fields: political science,
international relations, law, military science, and/or other disciplines
or sub-disciplines related to the program themes. The institute
should be organized around a central theme or themes in U.S. national
security policy planning and formulation and should illuminate contemporary
political, social, and economic debates in American society.
The institute is intended to offer up to 18 foreign scholars and
other professionals, whose professional work focuses in whole or
in substantial part on the United States, the opportunity to deepen
their understanding of American society, culture and institutions.
The ultimate goal is to strengthen curricula, to improve the quality
of teaching, and to broaden understanding of U.S. national security
policymaking in universities and other institutions of influence
abroad.
This Study of the United States Institute program should:
1. Provide participants with a survey of contemporary scholarship
within the institute's governing academic discipline. The proposal
should describe how current scholarly debates within the field will
be presented;
2. Give participants a multi-dimensional examination of U.S. society
and institutions that reflects a broad and balanced range of perspectives
and responsible views from scholars and other professionals, such
as government officials, and private practitioners; and,
3. Ensure access to library and material resources that will enable
grantees to continue their research, study and curriculum development
upon returning to their home institutions.
Program Description:
1.) Study of the U.S. Institute on U.S. National Security: U.S.
National Security Policymaking in a Post 9/11 World
This Institute should provide participants an opportunity to increase
their understanding of the foundations and formulation of U.S. national
security policy, U.S. views on basic U.S. national security and
defense requirements, and how those views have evolved in the post-Cold
War era and in the ongoing global fight against terrorism. This
multi-disciplinary program should examine historical, political,
geographic, and economic factors involved U.S. national security
policymaking.
This intensive, academically rigorous program should integrate
lectures, readings, seminar discussions, regional travel and site
visits. The institute also should include opportunities for limited
but well-directed independent research. Proposals should describe
a thematically coherent program that maximizes institutional strengths,
faculty, and resources, as well as recognized scholars and experts
from throughout the United States.
The program must conform with Bureau requirements and guidelines
outlined in the Solicitation Package. Bureau programs are subject
to the availability of funds.
Participants: Participants will be diverse in age, professional
position, and travel experience abroad. While participants may not
have in-depth knowledge of the particular institute program theme,
they will likely have had exposure to the relevant discipline and
some experience teaching about the United States.
Participants will be drawn from all regions of the world and will
be fluent or proficient in the English language. Fulbright Commissions
and U.S. Embassies abroad will nominate candidates, and final selections
will be made by the Bureau. A final list of participants will be
sent to the grantee institution.
Program Dates: The anticipated award date for this cooperative
agreement will be on or about October 15, 2008. Program activities
should begin shortly thereafter. The institute should be approximately
44 days in length (including participant arrival and departure days),
should begin in early January, and end in late February or early
March 2009.
Program Guidelines: Proposals provide a comprehensive narrative
describing the objectives of the institute; the title, scope and
content of each session; and, how each session relates to the overall
institute theme. A syllabus must indicate the subject matter for
each lecture or panel discussion, identify proposed lecturers and
discussants, and demonstrate how assigned readings support each
session. A calendar of all activities for the program must also
be included. Proposals will be reviewed for the completeness and
clarity with which they respond to the individual review criteria
referenced in Section V.1.
Note: In a cooperative agreement, ECA/A/E/USS is substantially
involved in program activities above and beyond routine grant monitoring.
ECA/A/E/USS activities and responsibilities for this program are
as follows: Completing the final selection of participants; Exercising
oversight with one or more site visits; Coordinating and arranging
briefings by officials from the Department of State; and, Debriefing
participants. ECA/A/E/USS may also require changes in the content
of the program as well as the activities proposed either before
or after the grant is awarded.
II. Award Information:
Type of Award: Cooperative Agreement. ECA's level of involvement
in this program is listed under number I above.
Fiscal Year Funds: FY-09
Approximate Total Funding: $290,000
Approximate Number of Awards: 1
Approximate Average Award: $290,000
Anticipated Award Date: Pending availability of funds, October 15,
2009.
Anticipated Project Completion Date: March 30, 2009
Additional Information: Pending successful implementation of this
program and the availability of funds in subsequent fiscal years,
it is ECA's intent to renew this grant for two additional fiscal
years, before openly competing it again.
III.) Eligibility Information:
III.1. Eligible applicants: Applications may be submitted by from
colleges, universities, consortia of colleges and universities,
and other not-for-profit academic organizations that meet the provisions
described in Internal Revenue Code section 26 USC 501(c)(3).
III.2. Cost Sharing or Matching Funds: There is no minimum or maximum
percentage required for this competition. However, the Bureau encourages
applicants to provide maximum levels of cost sharing and funding
in support of its programs.
When cost sharing is offered, it is understood and agreed that the
applicant must provide the amount of cost sharing as stipulated
in its proposal and later included in an approved grant agreement.
Cost sharing may be in the form of allowable direct or indirect
costs. For accountability, you must maintain written records to
support all costs which are claimed as your contribution, as well
as costs to be paid by the Federal government. Such records are
subject to audit. The basis for determining the value of cash and
in-kind contributions must be in accordance with OMB Circular A-110,
(Revised), Subpart C.23 - Cost Sharing and Matching. In the event
you do not provide the minimum amount of cost sharing as stipulated
in the approved budget, ECA's contribution will be reduced in like
proportion.
III.3. Other Eligibility Requirements:
a.) Bureau grant guidelines require that organizations with less
than four years experience in conducting international exchanges
be limited to $60,000 in Bureau funding. ECA anticipates awarding
one grant, in an amount up to $290,000 to support program and
administrative costs required to implement this exchange program.
Therefore, organizations with less than four years experience
in conducting international exchanges are ineligible to apply
under this competition. The Bureau encourages applicants to provide
maximum levels of cost sharing and funding in support of its programs.
b.) Technical Eligibility: All proposals must comply with the
following or they will result in your proposal being declared
technically ineligible and given no further consideration in the
review process: The project director or one of the key program
staff responsible for the academic program must have an advanced
degree in political science, international relations, law, military
science, and/or other disciplines or sub-disciplines related to
the program themes, and; Staff escorts traveling under the cooperative
agreement must have demonstrated qualifications to perform this
service.
IV.) Application and Submission Information:
Note: Please read the complete announcement before sending inquiries
or submitting proposals. Once the RFGP deadline has passed, Bureau
staff may not discuss this competition with applicants until the
proposal review process has been completed.
IV.1 Contact Information to Request an Application Package:
Please contact the Branch for the Study of the United States, ECA/A/E/USS,
Room 664, U.S. Department of State, SA-44, 301 4th Street, S.W.,
Washington, D.C. 20547, tel. (202) 453-8532; fax (202) 453-8533
to request a Solicitation Package. Please refer to the Funding Opportunity
Number (ECA/A/E/USS-09-01) located at the top of this announcement
when making your request.
Alternatively, an electronic application package may be obtained
from www.grants.gov. Please see section IV.3f for further information.
The Solicitation Package contains the Proposal Submission
Instruction (PSI) document which consists of required application
forms, and standard guidelines for proposal preparation.
It also contains the Project Objectives, Goals and Implementation
(POGI) document, which provides specific information, award criteria
and budget instructions tailored to this competition.
Please specify Program Officer Brendan M. Walsh, WalshBm@state.gov,
and refer to the Funding Opportunity Number (ECA/A/E/USS-09-01)
located at the top of this announcement on all other inquiries and
correspondence.
IV.2. To Download a Solicitation Package Via Internet:
The entire Solicitation Package may be downloaded from the Bureau's
website at http://exchanges.state.gov/education/rfgps/menu.htm,
or from the Grants.gov website at http://www.grants.gov.
Please read all information before downloading.
IV.3. Content and Form of Submission: Applicants must follow all
instructions in the Solicitation Package. The application should
be submitted per the instructions under IV.3f. "Application
Deadline and Methods of Submission" section below.
IV.3a. You are required to have a Dun and Bradstreet Data Universal
Numbering System (DUNS) number to apply for a grant or cooperative
agreement from the U.S. Government. This number is a nine-digit
identification number, which uniquely identifies business entities.
Obtaining a DUNS number is easy and there is no charge. To obtain
a DUNS number, access http://www.dunandbradstreet.com or call 1-866-705-5711.
Please ensure that your DUNS number is included in the appropriate
box of the SF - 424 which is part of the formal application package.
IV.3b. All proposals must contain an executive summary, proposal
narrative and budget.
Please Refer to the Solicitation Package. It contains the mandatory
Proposal Submission Instructions (PSI) document and the Project
Objectives, Goals and Implementation (POGI) document" for additional
formatting and technical requirements.
IV.3c. You must have nonprofit status with the IRS at the time
of application. Please note: Effective March 14, 2008, all applicants
for ECA federal assistance awards must include with their application,
a copy of page 5, Part V-A, "Current Officers, Directors, Trustees,
and Key Employees" of their most recent Internal Revenue Service
(IRS) Form 990, "Return of Organization Exempt From Income
Tax." If an applicant does not file an IRS Form 990, but instead
files Schedule A (Form 990 or 990-EZ) - "Organization Exempt
Under Section 501(c)(3)," applicants must include with their
application a copy of Page 1, Part 1, "Compensation of the
Five Highest Paid Employees Other Than Officers, Directors and Trustees,"
of their most recent Internal Revenue Service (IRS) Form - Schedule
A (Form 990 or 990-EZ).
If your organization is a private nonprofit which has not received
a grant or cooperative agreement from ECA in the past three years,
or if your organization received nonprofit status from the IRS within
the past four years, you must submit the necessary documentation
to verify nonprofit status as directed in the PSI document. Failure
to do so will cause your proposal to be declared technically ineligible.
IV.3d. Please consider the following information when preparing
your proposal narrative:
IV.3d.1 ADHERENCE TO ALL REGULATIONS GOVERNING THE J VISA
The Bureau of Educational and Cultural Affairs places critically
important emphases on the security and proper administration of
the Exchange Visitor (J visa) Programs and adherence by grantees
and sponsors to all regulations governing the J visa. Therefore,
proposals should demonstrate the applicant's capacity to meet all
requirements governing the administration of the Exchange Visitor
Programs as set forth in 22 CFR 62, including the oversight of Responsible
Officers and Alternate Responsible Officers, screening and selection
of program participants, provision of pre-arrival information and
orientation to participants, monitoring of participants, proper
maintenance and security of forms, record-keeping, reporting and
other requirements.
ECA will be responsible for issuing DS-2019 forms to participants
in this program.
A copy of the complete regulations governing the administration
of Exchange Visitor (J) programs is available at http://exchanges.state.gov
or from:
United States Department of State
Office of Exchange Coordination and Designation
ECA/EC/ECD - SA-44, Room 734
301 4th Street, S.W.
Washington, D.C. 20547
Telephone: (202) 203-5029
FAX: (202) 453-8640
Please refer to Solicitation Package for further information.
IV.3d.2 Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and representative
of the diversity of American political, social, and cultural life.
"Diversity" should be interpreted in the broadest sense
and encompass differences including, but not limited to ethnicity,
race, gender, religion, geographic location, socio-economic status,
and disabilities. Applicants are strongly encouraged to adhere to
the advancement of this principle both in program administration
and in program content. Please refer to the review criteria under
the 'Support for Diversity' section for specific suggestions on
incorporating diversity into your proposal. Public Law 104-319 provides
that "in carrying out programs of educational and cultural
exchange in countries whose people do not fully enjoy freedom and
democracy," the Bureau "shall take appropriate steps to
provide opportunities for participation in such programs to human
rights and democracy leaders of such countries." Public Law
106 - 113 requires that the governments of the countries described
above do not have inappropriate influence in the selection process.
Proposals should reflect advancement of these goals in their program
contents, to the full extent deemed feasible.
IV.3d.3. Program Monitoring and Evaluation
Proposals must include a plan to monitor and evaluate the project's
success, both as the activities unfold and at the end of the program.
The Bureau recommends that your proposal include a draft survey
questionnaire or other technique plus a description of a methodology
to use to link outcomes to original project objectives. The Bureau
expects that the grantee will track participants or partners and
be able to respond to key evaluation questions, including satisfaction
with the program, learning as a result of the program, changes in
behavior as a result of the program, and effects of the program
on institutions (institutions in which participants work or partner
institutions). The evaluation plan should include indicators that
measure gains in mutual understanding as well as substantive knowledge.
Successful monitoring and evaluation depend heavily on setting
clear goals and outcomes at the outset of a program. Your evaluation
plan should include a description of your project's objectives,
your anticipated project outcomes, and how and when you intend to
measure these outcomes (performance indicators). The more that outcomes
are "smart" (specific, measurable, attainable, results-oriented,
and placed in a reasonable time frame), the easier it will be to
conduct the evaluation. You should also show how your project objectives
link to the goals of the program described in this RFGP.
Your monitoring and evaluation plan should clearly distinguish
between program outputs and outcomes. Outputs are products and services
delivered, often stated as an amount. Output information is important
to show the scope or size of project activities, but it cannot substitute
for information about progress towards outcomes or the results achieved.
Examples of outputs include the number of people trained or the
number of seminars conducted. Outcomes, in contrast, represent specific
results a project is intended to achieve and is usually measured
as an extent of change. Findings on outputs and outcomes should
both be reported, but the focus should be on outcomes.
We encourage you to assess the following four levels of outcomes,
as they relate to the program goals set out in the RFGP (listed
here in increasing order of importance):
1. Participant satisfaction with the program and exchange experience.
2. Participant learning, such as increased knowledge, aptitude,
skills, and changed understanding and attitude. Learning includes
both substantive (subject-specific) learning and mutual understanding.
3. Participant behavior, concrete actions to apply knowledge in
work or community; greater participation and responsibility in civic
organizations; interpretation and explanation of experiences and
new knowledge gained; continued contacts between participants, community
members, and others.
4. Institutional changes, such as increased collaboration and partnerships,
policy reforms, new programming, and organizational improvements.
Please note: Consideration should be given to the appropriate timing
of data collection for each level of outcome. For example, satisfaction
is usually captured as a short-term outcome, whereas behavior and
institutional changes are normally considered longer-term outcomes.
Overall, the quality of your monitoring and evaluation plan will
be judged on how well it 1) specifies intended outcomes; 2) gives
clear descriptions of how each outcome will be measured; 3) identifies
when particular outcomes will be measured; and 4) provides a clear
description of the data collection strategies for each outcome (i.e.,
surveys, interviews, or focus groups). (Please note that evaluation
plans that deal only with the first level of outcomes [satisfaction]
will be deemed less competitive under the present evaluation criteria.)
Grantees will be required to provide reports analyzing their evaluation
findings to the Bureau in their regular program reports. All data
collected, including survey responses and contact information, must
be maintained for a minimum of three years and provided to the Bureau
upon request.
IV.3d.4. Describe your plans for overall program management, staffing,
and coordination with ECA/A/E/USS. ECA/A/E/USS considers program
management, staffing and coordination with the Department of State
essential elements of your program. Please be sure to give sufficient
attention to these elements in your proposal. Please refer to the
Technical Eligibility Requirements and the POGI in the Solicitation
package for specific guidelines.
IV.3e. Please take the following information into consideration
when preparing your budget:
IV.3e.1. Applicants must submit a comprehensive budget for the
entire program. Awards for the institute on National Security may
not exceed $290,000. While there is no rigid ratio of administrative
to program costs, the Bureau urges applicant organizations to keep
administrative costs as low and reasonable as possible. There must
be a summary budget as well as breakdowns reflecting both administrative
and program budgets. Applicants may provide separate sub-budgets
for each program component, phase, location, or activity to provide
clarification.
IV.3e.2. Allowable costs for the program include the following
1) Institute staff salary and benefits
2) Participant housing and meals
3) Participant travel and per diem
4) Textbooks, educational materials and admissions fees
5) Honoraria for guest speakers
Please refer to the Solicitation Package for complete
budget guidelines and formatting instructions.
IV.3F. APPLICATION DEADLINE AND METHODS OF SUBMISSION:
Application Deadline Date: September 17, 2008
Reference Number: ECA/A/E/USS-09-01
Methods of Submission:
Applications may be submitted in one of two ways:
1.) In hard-copy, via a nationally recognized overnight delivery
service (i.e., DHL, Federal Express, UPS, Airborne Express, or U.S.
Postal Service Express Overnight Mail, etc.), or
2.) Electronically through http://www.grants.gov.
Along with the Project Title, all applicants must enter the above
Reference Number in Box 11 on the SF-424 contained in the mandatory
Proposal Submission Instructions (PSI) of the solicitation document.
IV.3f.1 Submitting Printed Applications
Applications must be shipped no later than the above deadline.
Delivery services used by applicants must have in-place, centralized
shipping identification and tracking systems that may be accessed
via the Internet and delivery people who are identifiable by commonly
recognized uniforms and delivery vehicles. Proposals shipped on
or before the above deadline but received at ECA more than seven
days after the deadline will be ineligible for further consideration
under this competition. Proposals shipped after the established
deadlines are ineligible for consideration under this competition.
ECA will not notify you upon receipt of application. It is each
applicant's responsibility to ensure that each package is marked
with a legible tracking number and to monitor/confirm delivery to
ECA via the Internet. Delivery of proposal packages may not be made
via local courier service or in person for this competition. Faxed
documents will not be accepted at any time. Only proposals submitted
as stated above will be considered.
Important note: When preparing your submission please make sure
to include one extra copy of the completed SF-424 form and place
it in an envelope addressed to "ECA/EX/PM".
The original and eight (8) copies of the application should be
sent to:
U.S. Department of State
SA-44
Bureau of Educational and Cultural Affairs
Ref.: ECA/A/E/USS-09-01
Program Management, ECA/EX/PM, Room 534
301 4th Street, S.W.
Washington, D.C. 20547
IV.3f.2 - Submitting Electronic Applications
Applicants have the option of submitting proposals electronically
through Grants.gov (http://www.grants.gov).
Complete solicitation packages are available at Grants.gov in the
"Find" portion of the system. Please follow the instructions
available in the 'Get Started' portion of the site (http://www.grants.gov/GetStarted).
Several of the steps in the Grants.gov registration process could
take several weeks. Therefore, applicants should check with appropriate
staff within their organizations immediately after reviewing this
RFGP to confirm or determine their registration status with www.Grants.gov.
Once registered, the amount of time it can take to upload an application
will vary depending on a variety of factors including the size of
the application and the speed of your internet connection. In addition,
validation of an electronic submission via Grants.gov can take up
to two business days.
Therefore, we strongly recommend that you not wait until the application
deadline to begin the submission process through www.Grants.gov.
The Grants.gov website includes extensive information on all phases/aspects
of the Grants.gov process, including an extensive section on frequently
asked questions, located under the "For Applicants" section
of the website. ECA strongly recommends that all potential applicants
review thoroughly the Grants.gov website, well in advance of submitting
a proposal through the Grants.gov system. ECA bears no responsibility
for data errors resulting from transmission or conversion processes.
Direct all questions regarding Grants.gov registration and submission
to:
Grants.gov Customer Support
Contact Center Phone: 800 -518-4726
Business Hours: Monday - Friday, 7AM - 9PM Eastern Time
Email: support@grants.gov
Applicants have until midnight (12:00 a.m.), Washington, DC time
of the closing date to ensure that their entire application has
been uploaded to the Grants.gov site. There are no exceptions to
the above deadline. Applications uploaded to the site after midnight
of the application deadline date will be automatically rejected
by the grants.gov system, and will be technically ineligible.
Please refer to the Grants.gov website, for definitions of various
"application statuses" and the difference between a submission
receipt and a submission validation. Applicants will receive a validation
e-mail from grants.gov upon the successful submission of an application.
Again, validation of an electronic submission via Grants.gov can
take up to two business days. Therefore, we strongly recommend that
you not wait until the application deadline to begin the submission
process through www.Grants.gov. ECA will not notify you upon receipt
of electronic applications.
It is the responsibility of all applicants submitting proposals
via the Grants.gov web portal to ensure that proposals have been
received by Grants.gov in their entirety, and ECA bears no responsibility
for data errors resulting from transmission or conversion processes.
IV.3g. Intergovernmental Review of Applications: Executive Order
12372 does not apply to this program.
V. Application Review Information
V.1. REVIEW PROCESS
The Bureau will review all proposals for technical eligibility.
Proposals will be deemed ineligible if they do not fully adhere
to the guidelines stated herein and in the Solicitation Package.
All eligible proposals will be reviewed by the program office, as
well as the Public Diplomacy section overseas, where appropriate.
Eligible proposals will be subject to compliance with Federal and
Bureau regulations and guidelines and forwarded to Bureau grant
panels for advisory review. Proposals may also be reviewed by the
Office of the Legal Adviser or by other Department elements. Final
funding decisions are at the discretion of the Department of State's
Assistant Secretary for Educational and Cultural Affairs. Final
technical authority for assistance awards for cooperative agreements
resides with the Bureau's Grants Officer.
V.2. REVIEW CRITERIA
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Quality of Program Plan and Ability to Achieve Program Objectives:
Your proposal should exhibit originality, substance, precision,
and relevance to the Bureau's mission. Detailed agenda and relevant
work plan should demonstrate substantive undertakings and logistical.
Objectives should be reasonable, feasible, and flexible. Your proposal
should clearly demonstrate how the institution will meet the program's
objectives and plan.
2. Support for Diversity: Your proposal should demonstrate substantive
support of the Bureau's policy on diversity. Achievable and relevant
features should be cited in both program administration (program
venue and program evaluation) and program content (orientation and
wrap-up sessions, program meetings, presenters, and resource materials).
3. Evaluation and Follow-Up: Your proposal should include a plan
to evaluate the activity's success, both as the activities unfold
and at the end of the program. A draft survey questionnaire or other
technique plus description of a methodology to use to link outcomes
to original project objectives is strongly recommended. Your proposal
should also discuss provisions made for follow-up with returned
participants as a means of establishing longer-term individual and
institutional linkages.
4. Cost-effectiveness/Cost-sharing: The overhead and administrative
components of the proposal, including salaries and honoraria, should
be kept as low as possible. All other items should be necessary
and appropriate. Your proposal should maximize cost-sharing through
other private sector support, as well as institutional direct funding
contributions.
5. Institutional Track Record/Ability: Your proposal should demonstrate
an institutional record of successful exchange programs, including
responsible fiscal management and full compliance with all reporting
requirements for past Bureau grants as determined by Bureau Grants
Staff. The Bureau will consider the past performance of prior recipients
and the demonstrated potential of new applicants. Proposed personnel
and institutional resources should be fully qualified to achieve
the project's goals.
VI. Award Administration Information
VI.1a. Award Notices:
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Successful applicants will receive a Federal Assistance Award (FAA)
from the Bureau's Grants Office. The FAA and the original grant
proposal with subsequent modifications (if applicable) shall be
the only binding authorizing document between the recipient and
the U.S. Government. The FAA will be signed by an authorized Grants
Officer, and mailed to the recipient's responsible officer identified
in the application.
Unsuccessful applicants will receive notification of the results
of the application review from the ECA program office coordinating
this competition.
VI.2 Administrative and National Policy Requirements:
Terms and Conditions for the Administration of ECA agreements include
the following:
Office of Management and Budget Circular A 122, "Cost Principles
for Nonprofit
Organizations."
Office of Management and Budget Circular A-21, "Cost Principles
for Educational
Institutions."
OMB Circular A-87, "Cost Principles for State, Local and Indian
Governments".
OMB Circular No. A 110 (Revised), Uniform Administrative Requirements
for Grants and Agreements with Institutions of Higher Education,
Hospitals, and other Nonprofit Organizations.
OMB Circular No. A-102, Uniform Administrative Requirements for
Grants-in-Aid to State and Local Governments.
OMB Circular No. A-133, Audits of States, Local Government, and
Non-profit Organizations
Please reference the following websites for additional information:
http://www.whitehouse.gov/omb/grants.
http://fa.statebuy.state.gov
VI.3. Reporting Requirements: You must provide ECA with a hard
copy original plus one (1) copy of the following reports:
1.) A final program and financial report no more than 90 days
after the expiration of the award;
2.) A concise, one-page final program report summarizing program
outcomes no more than 90 days after the expiration of the award.
This one-page report will be transmitted to OMB, and be made available
to the public via OMB's USAspending.gov website - as part of ECA's
Federal Funding Accountability and Transparency Act (FFATA) reporting
requirements.
Grantees will be required to provide reports analyzing their evaluation
findings to the Bureau in their regular program reports. (Please
refer to IV. Application and Submission Instructions (IV.3.d.3)
above for Program Monitoring and Evaluation information.
All data collected, including survey responses and contact information,
must be maintained for a minimum of three years and provided to
the Bureau upon request.
All reports must be sent to the ECA Grants Officer and ECA Program
Officer listed in the final assistance award document.
VII. Agency Contacts
For questions about this announcement, contact: Brendan M. Walsh,
Branch for the Study of the United States, ECA/A/E/USS, Room 664,
U.S. Department of State, SA-44, 301 4th Street, S.W., Washington,
D.C. 20547, tel. (202) 453-8532, fax (202) 453-8533, email WalshBM@state.gov.
All correspondence with the Bureau concerning this RFGP should reference
the above title and number (ECA/A/E/USS-09-01).
Please read the complete announcement before sending inquiries or
submitting proposals. Once the RFGP deadline has passed, Bureau
staff may not discuss this competition with applicants until the
proposal review process has been completed.
VIII. Other Information:
Notice:
The terms and conditions published in this RFGP are binding and
may not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will
not be binding. Issuance of the RFGP does not constitute an award
commitment on the part of the Government. The Bureau reserves the
right to reduce, revise, or increase proposal budgets in accordance
with the needs of the program and the availability of funds. Awards
made will be subject to periodic reporting and evaluation requirements
per section VI.3 above.
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