THE COUNCIL
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OFFICERS, ELECTIONS AND MEMBERSHIP
The Executive Officers of the Council will consist of the Chair, Vice Chair and Secretary. Executive Officers of the Council will be active OSDBU Directors, elected every year, from and by the voting membership. The term of office shall be for one year beginning in October. Elected Executive Officers must have been a member of the Council for at least one year, and have both the opportunity and expectation of serving a full one-year term. In the case of an Officer's inability to fulfill the entire one-year term, an interim election shall be conducted to fulfill the remainder of the term. The Chair may appoint an acting Executive Officer from the voting Council membership to fill the position until the election process is complete, a period not to exceed 60 days. In the event the Chair is unable to complete the one-year term, the Vice-Chair shall complete the Chair's term and elections conducted to fill the Vice Chair's remaining term.
Any OSDBU council member can make nominations for the Executive Council officers. Nominations shall be received by the second week in July. The nomination committee will publish Executive Officer Nominations accepted by their agency by the first week in August. Voting will be conducted during the month of August. Elected Executive Officers shall be announced at the September meeting.
The voting members of the Council shall consist of the Agency OSDBU Directors or their designees for the following agencies: the Departments of: Agriculture, Commerce, Defense, Air Force, Army, Navy, Education, Energy, Health and Human Services, Homeland Security, Housing and Urban Development, Interior, Justice, Labor, Transportation, Treasury, State, and the Department of Veterans Affairs; as well as Environmental Protection Agency (EPA), Executive Office of the President (EOP) Federal Deposit Insurance Corporation (FDIC), General Services Administration (GSA), National Aeronautics and Space Administration (NASA), National Science Foundation (NSF), Nuclear Regulatory Commission (NRC), Office of Personnel Management (OPM), Smithsonian Institution (SI) Social Security Administration (SSA).
Non-voting members of the Council include all agency OSDBU Director's staff and interested federal parties not specifically named.
The program activities of other agencies (e.g., Minority Business Development Agency, Office of Federal Procurement Policy, and Small Business Administration) may have a significant effect on the Council in carrying out its purpose. Accordingly, program executives from other agencies may be invited to Council meetings when determined necessary by the Council. Other interested parties with an interest in small business procurement related matters may also be invited to participate in the Council's meetings.
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MEETINGS AND VOTING
Unless otherwise specified, the Council will meet monthly on the third Thursday from 10:00 to 12:00 noon at a location to be determined by the Executive committee consensus. Meeting agendas will be established by the Chair with the objective of providing the agenda to the full membership ten (10) calendar days in advance of the meeting. The Vice Chair will ensure appropriate stakeholder agencies are invited. The Vice Chair will, among other duties act for the Chair in the Chair's absence. The Secretary will arrange for the recording of minutes.
On issues before the Council that require a Council vote, each Agency or Department will have one vote which may be cast by either the OSDBU Director or their designated representative. Each OSDBU Director will identify to the Vice Chair a senior official as a designated representative who may attend Council meetings in the OSDBU Director's absence and can speak for and commit the OSDBU Director to a course of action. Two-thirds of the number of Council members (or their designated representatives) must be present to form a quorum for voting purposes.
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COMMITTEES
Committees are to be chartered by the Council with a clear mission, and stated deliverables or outcomes and measures to determine the success and effectiveness of the effort. Individuals from the OSDBU Directors' staff, agencies not represented on the Council, or other relevant functional areas may be members of a Committee.
The Council can establish two types of committees:
- Standing committees - which will address particular functional areas that are of on-going interest to the entire Council or of interest and applicability to a set of Council members.
- Working groups (ad hoc or other) - which will address particular areas of concern that normally last for a limited time. The Council may schedule ad-hoc or special meetings as necessary.
The Interagency OSDBU Director Council's Standing Committees include but are not limited to:
- Outreach
- Subcontracting
- Legislative
- Small Business
- Liaison to PEC Executive Council
- Special Task Force
- External Liaison
- Nomination
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RELATIONSHIP WITH OTHER GROUPS
The Interagency OSDBU Director Council will provide representatives to serve as liaison with the Procurement Executives Council and, as appropriate, other councils or interested groups.
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CHARTER UPDATE
This charter will be reviewed and updated by the Council every five years or at other times following a majority vote of the Council. Maintaining the Charter is the responsibility of the Secretary.
The Federal Office of Small and Disadvantaged Business Utilization Directors Interagency Council adopted this charter on February 20, 2003.
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