Department of the
Interior
Departmental Manual
Effective Date:
8/29/06
Series: Organization
Part 130: Bureau of Indian Affairs
Chapter 9: Offices under the Assistant Secretary -
Indian Affairs, Deputy Assistant Secretary for Management
Originating Office: Office of the Assistant
Secretary - Indian Affairs
130 DM 9
9.1 Bureau of Indian Affairs Offices reporting to the Director, Office
of Budget Management in the Office of the Assistant Secretary - Indian
Affairs. The following divisions direct and coordinate budget formulation and
budget execution for all Indian Affairs programs and/or activities. They serve as the lead for their respective
programs and provide overall guidance and direction for budget execution. This
includes managing development of the annual budget requests, justifications,
appeals and presentations to the Congress, Office of Management and Budget and
the Department; ensuring that budgets are executed in accordance with governing
laws and regulations, and that the budgets are based on established procedures
for administrative control of funds.
A. Indian Education and Law Enforcement
Division. The division serves as the
lead for the education, public safety and justice, and construction budgets.
B. Indian Affairs Division. The division serves as the lead for the trust-natural
resource, trust-real estate, tribal government and human services budgets.
C. Assistant Secretary Support Division. The division serves as the lead for executive
direction and administrative services, economic and community development, and
the loan and credit programs, including all component activities under the
Assistant Secretary - Indian Affairs. The division is also the lead for the tribal
budget consultations, budget policy, and legislative responses regarding budget
matters.
D. Field Operations Budget Division. The division directs and coordinates budget
formulation and budget execution for the regional and field offices and directs
and manages field office budget staff.
9.2 Bureau of Indian Affairs Offices reporting to the Director, Office
of Acquisition and Property Management in the Office of the Assistant Secretary
- Indian Affairs.
A. Division of Acquisition. Directs and coordinates all contracting
activities, including charge card, grants, intra/inter-agency agreements,
etc. Ensures implementation of strategic
sourcing initiatives, Buy Indian Act, and the Federal Acquisition
Regulation. Directs and manages all
field acquisition personnel.
B. Division of Property. Directs and coordinates all real and personal
property accountability. Develops,
maintains and updates property inventories.
Ensures regional property coordinators are in compliance with policy and
procedures for property acquisition and accountability. Directs and manages the surplus and disposal
of property. Directs and manages field
property staff.
9.3 Bureau of Indian Affairs Offices reporting to the Director,
Office of Financial Management in the Office of the Assistant Secretary -
Indian Affairs.
A. Division of Accounting Operations. Directs accounting analysis, reconciliation,
research, reporting and resolution of all General Ledger accounts, and
subsidiary records. Prepares, reconciles
and ensures accuracy and timeliness of all financial reporting. Directs and manages all On-line Payment and
Collection (OPAC) and Internet Payment and Collection (IPAC) operations and
reconciliation. Directs and manages all
construction in progress accounting, reconciliation and reporting. Directs preparation of monthly trial balances
and resolves discrepancies. Coordinates
all trial balance activities with financial statement preparations. Directs preparation of footnote disclosures. Directs and monitors all financial systems
(to include FFS, Hyperion, LOMAS, and NIIMS and any newly developed)
development, maintenance, enhancements, and operations. Directs compliance with the CFO Act, OMB,
Treasury and FASAB laws, regulations, and guidelines. Assists in preparation of policy and
procedures impacting accounting operations at the field and headquarters
levels. Directs and manages field
accounting staff.
B. Division of Fiscal Services. Provides services for all payments (vendor,
travel, miscellaneous, etc.) and collection activities, except OPAC and
IPAC. Ensures all records are
systematically and timely maintained, updated, and immediately available to
inspection by supervisors and auditors.
Monitors all field payments activities and coordinates with accounting
operations to resolve issues impacting timely and accurate payments.
9.4 Bureau of Indian Affairs Offices reporting to the Director, Office
of Human Capital Management in the Office of the Assistant Secretary - Indian
Affairs.
Division of Human Resources
Operations. Human Resources Officers are under the
supervision of the Director, Office of Human Capital Management in the Office
of the Assistant Secretary - Indian Affairs.
Human Resources Officers are strategically located to provide human
resources services to all Indian Affairs field line managers and field staff
related to implementation of human resources management, and equal employment
opportunity.
9.5 Bureau of Indian Affairs Offices reporting to the Director, Office
Facilities, Environmental, and Cultural Resources in the Office of the
Assistant Secretary - Indian Affairs.
A. Office
of Facilities Management and Construction (OFMC). The office is responsible for management of
all activities, policy guidance, technical services, and functions related to
the construction of new facilities and major rehabilitation, alteration,
equipping, improvement, operation, maintenance, fire protection, code
compliance, and evaluation of Bureau-owned or -operated buildings, utilities,
and grounds, including employee housing.
The office is also responsible for establishing policies and procedures
for the management of the Structural Fire Protection programs and includes the
following:
(1) Division of Program Planning. The division provides project management for
the facility construction and improvement repair programs; assistance to the
Director in the development of policies, procedures, and guidance; project
management services and technical assistance relating to the facilities
construction program; and participates in the evaluation of needs and priority
setting for facilities construction projects.
(2) Division of Operations and Maintenance. The division manages programs for the
maintenance of sites and grounds, including the preventive maintenance
program. The Division also manages the
employee housing program.
B. Office of Environmental, Safety and
Cultural Resources Management. The
division is responsible for management of all activities, policy guidance,
technical services and functions related to safety and protection of the
environment and cultural resources on Indian trust and restricted lands and on
Federal facilities operated by the Bureau of Indian Affairs. To ensure that environmental analysis and
cultural resources programs adequately support trust management functions and
central office and regional priorities, the office uses interdisciplinary
teams, in coordination with appropriate program staff. It includes the following:
(1) Division of Environmental Management. The division provides management direction,
oversight, policy guidance and coordination for the protection of the
environment. The responsibilities of the
division include, and are not limited to, compliance with all applicable
environmental statutes, conducting environmental audits of all Indian Affairs
facilities and operations, cleanup of contaminated sites, coordinating
compliance with the National Environmental Policy Act, and coordinating Indian
Affairs environmental justice activities.
(2) Division of Safety and Risk Management. The division provides management direction,
oversight, policy guidance and coordination for the Bureau-wide safety,
occupational health, tort and employee claims and special operator licensing
programs. The division also administers
Indian Highway Safety Program grants that are funded by the Department of
Transportation. Division employees
inspect and evaluate Bureau-controlled facilities or equipment for safety and
health hazardous conditions and determine required actions.
(3) Division of Cultural Resources Management. The division provides management, oversight,
policy guidance and coordination for the protection of cultural resources. It is responsible for compliance with all
applicable cultural resources statutes including, but not limited to, the
National Historical Preservation Act, the Archeological Resources Protection
Act, and the Native American Graves Protection and Repatriation Act. The division is responsible for the museum
property program and represents Indian Affairs in activities regarding sacred
sites.
Replaces 4/21/03 #3581