Department of the Interior
Departmental Manual
Effective Date: 9/2/05
Series: Organization
Part 118: Minerals Management Service
Chapter 4: Administration and Budget
Originating Office: Minerals Management Service
118 DM 4
4.1 Associate Director for Administration and Budget. The Associate Director serves as the Minerals Management Service’s (MMS) Chief Information Officer (CIO) and the Deputy Chief Financial Officer (DCFO). The Associate Director advises the Director on matters relating to budget and financial management, as well as all administrative operations and franchising activities. Administration and Budget assists the MMS in meeting its mission by sound management of its budget and finance systems and through the provision of effective administrative services. It is responsible for the development and implementation of policies and procedures for these functions, consistent with guidelines from the Congress, the Office of Management and Budget (OMB), and the Department, as well as other appropriate oversight agencies. The Associate Director is assisted by a Chief of Staff who is responsible for management and organization analysis activities; personnel and physical security; safety; and support services, including property management, space management, and general office services. (See organization chart.)
4.2 Budget Division. The Budget Division administers the MMS budget programs. The Division is responsible for the development, presentation, and implementation of the MMS budget, consistent with policy guidance and overall budget priorities from the Directorate, the Department, OMB, and the Congress. It provides liaison with other governmental entities on budget issues. The Division also justifies budget requests to the Department, OMB, and the Congress including responding to questions from all reviewers, preparation of briefing materials for testimony before congressional committees, and development of appeals and effects statements.
4.3 Equal Employment
4.4 Finance Division. The Finance Division directs the MMS financial management activities and operates its administrative accounting system. It develops bureau financial policies, procedures, and guidelines. The Division prepares and publishes all CFO-related audited financial statements in accordance with prescribed directives and all other regulatory reports as required by the U.S. Treasury, OMB, and the General Accounting Office. It also maintains the Interior Franchise Fund (IFF) accounts. It is responsible for billing to and receiving funds from supported Federal agencies; paying debits under the program; and ensuring collection of fees for services rendered.
4.5 GovWorks Division. The GovWorks Division provides IFF policy, guidance, and management of an intragovernmental revolving fund that provides service-for-fee administrative services based on the OMB’s Business-like Operating Principles. The Division also provides services of planning, awarding, and administering contracts as well as Federal Assistance cooperative agreements, grants, and other transactions for the Department and other Federal agencies. It is also responsible for agency acquisition strategies and execution through an acquisition managers partnership; a business outreach program; a customer relations program; and business-related information systems.
4.6 Human Resources Division. The Human Resources Division oversees the development and operation of an effective human resources management program for MMS, providing human resources management advice and guidance to MMS managers, supervisors, employees, and other MMS human resources offices. It furnishes human resources services inclusive of the full realm of employee development functions to MMS Headquarters and SES employees. The Division also provides operational human resources management services to client organizations under reimbursable agreements as authorized by the Economy Act.
4.7 Information Management Division. The Chief, Information Management Division, serves as the Deputy CIO and provides overall management of the MMS enterprise IT operations. The Division is responsible for the program direction and review of the MMS information management and capital planning activities. The Division coordinates MMS=s information management activities among the various program entities with the Department and with other external Federal and non-Federal entities.
4.8 Procurement Division. The Procurement Division is responsible for the bureauwide policy, guidance, and management of the procurement and Federal Assistance cooperative agreements and grants. The Division is also responsible for planning, awarding, and administering contracts; Federal Assistance cooperative agreements and grants; and related services for MMS program offices. It also provides policy and guidance on the Federal Activities Inventory Reform Act Inventories, OMB Circular A-76, and oversight and execution of cost comparison studies; cost and price analysis services; small and disadvantaged small business utilization program; managing the bureau IDEAS Procurement Desktop systems; Federal procurement data; and the purchase card program.
4.9 Administrative Service Centers (ASCs). The ASCs provide day-to-day administrative support, including advice and consultation to staff within their servicing area. These responsibilities cover the full range of personnel, procurement, property, general services, and ADP systems support and are implemented within delegated authorities. The ASCs are located as follows:
A. Southern
Administrative
B. Western Administrative
