70 FR 7513, 7516 / 02-14-05
JUSTICE/FBI-013
System Name: Security Access Control System (SACS)
System Location: Records may be located at all locations at which the Federal Bureau of Investigation (FBI) operates, including: J. Edgar Hoover FBI Building, 935 Pennsylvania Ave., NW., Washington, DC 20535; FBI Academy and FBI Laboratory, Quantico, VA 22135; FBI Criminal Justice Information Services (CJIS) Division, 1000 Custer Hollow Rd., Clarksburg, WV 26306; FBI field offices, legal attaches, and information technology centers as listed on the FBI's Internet Web site, http://www.fbi.gov, including any future revisions to the Web site.
Categories of Individuals Covered by the System: All individuals who have applied for, sought, been considered for, attempted and/or obtained access to the J. Edgar Hoover FBI Building, FBI field offices, CJIS West Virginia Complex, FBI Academy, FBI Laboratory, legal attaches, information technology centers or other locations where the FBI operates, or to FBI vehicles, property or equipment, including: current and former FBI employees, contractors, vendors, grantees, experts, consultants, task force personnel, volunteers, detailees, visitors, and other non-FBI employees. May also include persons identified as employers, sponsors, references, or contacts for the above individuals.
Categories of Records in the System: Records may include: names; social security numbers; dates of birth; physical descriptions; badge numbers; information on employer, sponsor, contacts, and/or references; home and/or business addresses and phone numbers; dates and times of entry, exit, and/or passage through control points; fingerprints, photographs, videos, electronic images, signatures, and other biometric identifiers; vehicle identification data; purpose of visit and person visited and/or other related information.
Authority for Maintenance of the System: Executive Order 12958, as amended 13292, Title 5 U.S.C. 552a(e)(10); title 44 U.S.C. chapters 21 and 33. These statutes, as well as the Executive Orders, are directed toward security of United States Government records maintained by federal agencies. Title 40 U.S.C. chapter 318a; and Title 41 CFR 102-81.10 and 81.15. This statute and the federal regulations are directed toward security of United States Government buildings and the people therein.
Purpose(s): System records are necessary to maintain the security of the personnel and locations at which the FBI operates, and of FBI records, vehicles, property and equipment, and are used to determine eligibility and/or the status of individuals who have applied for, sought, been considered for, attempted and/or obtained such access. System records are also used to maintain control of badges issued for access to locations where the FBI operates and to Bureau vehicles, property or equipment.
Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: The FBI may disclose relevant system records in accordance with any current or future blanket routine uses established for FBI records systems. See Blanket Routine Uses (BRU) Applicable to More Than One FBI Privacy Act System of Records, Justice/FBI-BRU, published on June 22, 2001 at 66 FR 33558 and amended in today's Federal Register (and any future revisions).
In addition, as routine uses specific to this system, the FBI may disclose relevant system records to the following persons or entities under the circumstances or for the purposes described below, to the extent such disclosures are compatible with the purpose for which the information was collected. (Routine uses are not meant to be mutually exclusive and may overlap in some cases.)
A) To a federal, state, local, joint, tribal, foreign, international, or other public agency/organization, where such disclosure serves a law enforcement purpose, such as sharing information of intelligence value with other law enforcement or intelligence agencies to whose lawful responsibilities the information may be germane.
B) To any person or entity in either the public or private sector, domestic or foreign, if deemed by the FBI to be reasonably necessary in eliciting information or cooperation from the recipient for use by the FBI in furthering the purposes of the system, e.g., disclosure of personal identifying information to an associate or employer of a person to confirm the person's identity, suitability, and reason for access to an FBI facility.
Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System:
Storage: Most information is maintained in computerized form and stored in memory, on disk storage, on computer tape, or other computer media. However, some information may also be maintained in hard copy (paper) or other form.
Retrievability: Information is typically retrieved by name of the individual, other personal identifiers, or by access badge number.
Safeguards: System records are maintained in limited access space in FBI controlled facilities and offices. Computerized data is password protected. All FBI personnel are required to pass an extensive background investigation. The information is accessed only by authorized DOJ personnel or by non-DOJ personnel properly authorized to assist in the conduct of an agency function related to these records.
Retention and Disposal: System records in all formats are maintained and disposed of in accordance with appropriate authority of the National Archives and Records Administration.
System Manager(s) and Address: Director, FBI, 935 Pennsylvania Ave., NW., Washington, DC 20535- 0001.
Notification Procedures: Same as Record Access Procedures.
Record Access Procedures: A request for access to a record from the system shall be made in writing with the envelope and the letter clearly marked "Privacy Act Request". Include in the request your full name and complete address. The requester must sign the request; and, to verify it, the signature must be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. You may submit any other identifying data you wish to furnish to assist in making a proper search of the system. Requests for access to information maintained at FBI Headquarters must be addressed to the Record/Information Dissemination Section, Federal Bureau of Investigation, 935 Pennsylvania Ave., NW., Washington, DC 20535-0001. Requests for information maintained at other FBI locations must be made separately and addressed to the specific location as listed on the FBI's Internet Web site, http://www.fbi.gov, including any future revisions to the Web site.
Contesting Record Procedures: Individuals desiring to contest or amend information maintained in the system should also direct their request to the appropriate FBI location, stating clearly and concisely what information is being contested, the reasons for contesting it, and the proposed amendment to the information sought.
Record Source Categories: See Categories of Individuals Covered by The System.
Exemptions Claimed for the System: None.
Dated: February 4, 2005
