70 FR 7513 / 02-14-05
JUSTICE/FBI-003
System Name: Bureau Mailing Lists
System Location: Records may be maintained at all locations at which the Federal Bureau of Investigation (FBI) operates, including: J. Edgar Hoover FBI Bldg., 935 Pennsylvania Ave., NW., Washington, DC 20535; FBI Academy and FBI Laboratory, Quantico, VA 22135; FBI Criminal Justice Information Services (CJIS) Division, 1000 Custer Hollow Rd., Clarksburg, WV 26306; and FBI field offices, legal attaches, and information technology centers as listed on the FBI's Internet Web site, http://www.fbi.gov, including any future revisions to the Web site.
Categories of Individuals Covered by the System: All persons appearing on manual or electronic rolodexes, e-mail address groups, electronic merge files, address books, or other mailing lists maintained in any medium throughout the FBI to facilitate mailings, electronic disseminations, or other communications to one or more recipients in furtherance of FBI activities. These include persons who have requested Bureau material, persons who are routinely forwarded unsolicited Bureau material and who meet established criteria (generally law enforcement or closely related interests), and persons who may be in a position to furnish assistance in furtherance of the FBI's mission. These do not include persons on mailing lists not encompassed within this system as described in the section titled "Categories of Records in the System."
Categories of Records in the System: Records may include names, addresses, telephone numbers, e-mail or internet addresses, business affiliation, and supplemental information related to addressees and relevant to a list's purpose. These do not, however, include mailing lists which have been incorporated into some other FBI records system, such as a mailing list supporting a particular investigation maintained as an investigative record within the FBI's Central Records System.
Authority for Maintenance of the System: Title 5, United States Code, section 301; title 44, United States Code, section 3101; title 28, United States Code, section 533; and title 28, Code of Federal Regulations, section 0.85.
Purpose(s): System records are used for disseminating FBI material to one or more addressees, via hard copy, e-mail, or other means of distribution, in furtherance of FBI activities. For example, various fugitive alerts are furnished to local law enforcement agencies, investigation periodicals are provided to law enforcement professionals, and information on local law enforcement issues may be provided to community leaders.
Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: The FBI may disclose relevant system records in accordance with any current or future blanket routine uses established for FBI records systems. See Blanket Routine Uses (BRU) Applicable to More Than One FBI Privacy Act System of Records, Justice/FBI-BRU, published on June 22, 2001 at 66 Fed. Reg. 33558 and amended in today's Federal Register (and any future revisions).
In addition, as a routine use specific to this system, the FBI may disclose relevant system records to the following persons or entities under the circumstances or for the purposes described below, to the extent such disclosures are compatible with the purpose for which the information was collected. (Routine uses are not meant to be mutually exclusive and may overlap in some cases.)
To a federal, state, local, joint, tribal, foreign, international, or other public agency/organization, where such disclosure serves law enforcement interests. By way of example and not limitation, such disclosures may for instance include: Sharing names of law enforcement professionals receiving FBI periodicals with law enforcement agencies interested in reaching a similar audience; sharing information of intelligence value with other law enforcement or intelligence agencies to whose lawful responsibilities the information may be germane; or sharing information pertinent to victim/witness assistance with local government entities in furtherance of such assistance.
Policies and Prctices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System:
Storage: Most information is maintained in computerized form and stored in memory, on disk storage, on computer tape, or other computer media. However, some information may also be maintained in hard copy (paper) or other form.
Retrievability: Information typically will be retrieved by an ID number assigned by computer or by name of person or organization.
Safeguards: System records are maintained in limited access space in FBI facilities and offices. Computerized data is password protected. All FBI personnel are required to pass an extensive background investigation. The information is accessed only by authorized DOJ personnel or by non-DOJ personnel properly authorized to assist in the conduct of an agency function related to these records.
Retention and Disposal : FBI offices revise the lists as necessary. The records are destroyed, under authority granted by the National Archives and Records Administration, when administrative needs are satisfied.
System Manager(s) and Address: Director, FBI, 935 Pennsylvania Ave., NW., Washington, DC 20535- 0001.
Notification Procedures: Same as Record Access Procedures.
Record Access Procedures: A request for access to a record from the system shall be made in writing with the envelope and the letter clearly marked "Privacy Act Request". Include in the request your full name and complete address. The requester must sign the request; and, to verify it, the signature must be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. You may submit any other identifying data you wish to furnish to assist in making a proper search of the system. Requests for access to information maintained at FBI Headquarters must be addressed to the Record/Information Dissemination Section, Federal Bureau of Investigation, 935 Pennsylvania Ave., NW., Washington, DC 20535-0001. Requests for information maintained at FBI field offices, legal attaches, information technology centers, or other locations must be made separately and addressed to the specific field office, legal attache, information technology center, or other location as listed on the FBI's Internet Web site, http://www.fbi.gov, including any future revisions to the Web site.
Contesting Record Procedures: Individuals desiring to contest or amend information maintained in the system should also direct their request to the appropriate FBI office, stating clearly and concisely what information is being contested, the reasons for contesting it, and the proposed amendment to the information sought.
Record Source Categories: The mailing list information is based on information supplied by affected individuals/organizations, public source data, and/or information already in other FBI records systems.
Exemptions Claimed for the System: None.
Dated: February 4, 2005
