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The HIV/AIDS Program: Client Level Data

 

The RSR 2009 Data Collection and Reporting Timeline

January 1

Reporting Period start date (first 6 mo of year)
     
Providers begin collecting client data

June 1

Grantee Report start date
     
Grantees may begin their Grantee Report

July 1 Provider Report start date
      Providers may begin their Provider Report
Client Report upload period opens1
     
Providers may upload their Client Report (client-level data)
July 15* Grantee Report, due date for initial report
     Grantees submit initial Grantee Report (makes data available for providers)
Change request period opens
     Grantees may submit change requests for their Grantee Report to HAB
July 31* Grantee Report, deadline for final report
      Grantees submit final Grantee Report
Change request period ends
      Grantees may no longer submit change requests to HAB
Sept 1* Provider Report, due date for initial report
      Providers submit initial Provider Report (makes data available for grantee review)
Client Report upload deadline (initial)
      Providers upload initial Client Report
Sept 8* Provider Report, completion deadline
      Providers revise/submit any Provider Reports returned for changes by their grantees
Client Report, completion deadline
      Providers revise/upload any Client Reports returned for changes by their grantee
Sept 15* Grantee approval of Provider Report deadline
      Grantees must have approved and submitted their providers' Provider Reports
Grantee approval of Client Reports deadline
      Grantees must have approved and uploaded their providers' Client Reports
Dec 1 Grantee Report start date
      Grantees may begin their Grantee Report for the 2009 calendar year reporting period
Dec 31 Reporting Period end date (first 6-mo of year)


* Deadline 6:00 PM EST.
1For the first two RSR reporting periods (January-June 2009 and January-December 2009), only service providers receiving Ryan White HIV Program funds to provide outpatient/ ambulatory medical care and/or case management services (medical or non-medical) will be required to submit a Client Report.