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The HIV/AIDS Program: Client Level Data

 
The Ryan White HIV/AIDS Program Services Report (RSR)

Beginning in 2009, Ryan White Program grantees and service providers will use a new semiannual data collection and reporting system to report information on their programs and the clients they serve to the HIV/AIDS Bureau. Reports will cover the first half of the calendar year and the full calendar year.

The Ryan White HIV/AIDS Program Services Report, or The Ryan White Services Report (RSR) for short, is comprised of the Grantee Report, the Service Provider Report, and the Client Report.

The Grantee Report. Grantees will complete this report online through the HRSA Electronic Handbooks (EHBs) using a web-based data entry system. Besides providing basic information about their organization, they will view, update, and verify a pre-filled list of their service provider contracts that were active in the most recent reporting period. For each of the contracts, grantees will view a list of Ryan White Program services and then check the boxes next to all services that their organization funded under the contract. See how the Grantee Report will look (pdf 140KB).

The Service Provider Report. Service providers will complete this report online. In addition to providing some basic information about their organization, providers will view a pre-filled list of their active service provider contracts for the most recent reporting period. For each of the service contracts, providers will view a list of Ryan White Program services and check the boxes next to all services that their organization delivered to RW Program clients during the reporting period. See how the Service Provider Report will look (pdf 151KB).

The Client Report. Each service provider will submit this report online as an electronic file upload using a standard XML format. Each upload file will contain one record per client. Each client record will include information on demographic status, HIV clinical information, HIV-care medical and support services received, and the client's 'UCI', an encrypted, unique client identifier. See the data elements that will be included in a Client report upload file (pdf 46KB).


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2009 TIMELINE

Beginning in 2009, Ryan White Program grantees and service providers will use a new biannual data collection and reporting system to report information on their programs and the clients they serve to the HIV/AIDS Bureau.

View the 2009 timeline for RSR Data Collection and Reporting.

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Download 2008 Client XML Schema, data element definitions, sample report...

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