TITLE: Central
Records System
ACRONYM: CRS
ORIGINATOR:
Department/Agency Name: U.S. Department of Justice
Major
Organization Subdivision: Federal Bureau of
Investigation
Minor
Organization Subdivision: Information Resources
Division
Name of Unit:
Street Address: 935 Pennsylvania Avenue, NW
City: Washington, D.C.
State:
Zip Code: 20535-0001
Country: United States
Hours of Service: 9:00 a.m. - 5:00 p.m.
Telephone: (202) 324-3000
Fax:
E-mail Address:
ABSTRACT: The Central Records System (CRS) encompasses all centralized
records of FBI Headquarters, field offices, and Legal Attache (legat)
offices. The FBI utilizes the CRS in maintaining its investigative, personnel,
applicant, administrative, and general files. This System consists of
one numerical sequence of subject matter files and an alphabetical index
to the files. Files kept in FBI field offices are also structured in
the same manner.
PURPOSE: Records, both investigative and administrative, are maintained
in this System in order to permit the FBI to function efficiently as
an authorized, responsive component of the Department of Justice.
ACCESS CONSTRAINTS: All records in CRS are protected from unauthorized
access through appropriate administrative, physical, and technical safeguards.
These safeguards include restricting access to those with a need to know
to perform their official duties and using locks, alarm devices, passwords,
and/or encrypting data communications.
USE CONSTRAINTS: Users of CRS are restricted to only those privileges
necessary to perform an authorized task(s).
AGENCY PROGRAM: The FBI is responsible for investigating violations
of the laws of the United States. This includes gathering and reporting
facts, locating witnesses, and compiling evidence in criminal and civil
matters in which the United States is, or may be, a party in interest.
CRS is one of the tools utilized to accomplish this mission.
SOURCES OF DATA: Data contained in CRS is the result of FBI investigations
and information furnished by other government agencies, law enforcement
agencies, the general public, informants, witnesses, and public source
material.
RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different
from originator):
Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Federal Bureau of Investigation
Minor Organization Subdivision: Office of Public and Congressional Affairs
Name of Unit: Freedom of Information Privacy Acts Section
Street Address: 935 Pennsylvania Avenue, N.W.
City: Washington, D.C.
State:
Zip Code: 20535-0001
Country: United States
Hours of Service: 9:00 a.m. - 5:00 p.m.
Telephone: (202) 324-3000
Fax:
E-mail Address:
ORDER PROCESS: This System of records has been exempted from the
access procedures of subsections (d) and (e)(4)(H) of the Privacy Act,
to the extent permitted by subsections (j)(2), (k)(2), and (k)(3) of
the Privacy Act. A first-party request for access to a non-exempt record
from the System should be made in writing with the envelope and the letter
clearly marked "Privacy Act Request." Include in the request
your full name, complete address, date of birth, place of birth, notarized
signature, other identifying data you may wish to furnish to assist in
making a proper search of the records, and a return address for transmitting
the information. All other requests for information from the System should
be made in writing pursuant to the Freedom of Information Act. All requests
for access to information maintained at FBI Headquarters must be addressed
to the Director, Federal Bureau of Investigation, Freedom of Information/Privacy
Act Section, 935 Pennsylvania Avenue, NW, Washington, D.C. 20535- 0001.
All requests for information maintained in FBI field divisions or Legal
Attaches must be made separately and addressed to the specific field
division or Legal Attache.
OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):
Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Federal Bureau of Investigation
Minor Organization Subdivision: Office of Public and Congressional Affairs
Name of Unit: Freedom of Information Privacy Acts Section
Street Address: 935 Pennsylvania Avenue, NW
City: Washington, D.C.
State:
Zip Code: 20535-0001
Country: United States
Hours of Service: 9:00 a.m. - 5:00 p.m.
Telephone: (202) 324-3000
Fax:
E-mail Address:
DATE OF LAST MODIFICATION: 1/99
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