Acquisition Management Policy - Table of contents

Acquisition Management Policy

Revised 8/2008

1 : Overview and Key Elements
1.1 : Overview
1.1.1 : Purpose
1.1.2 : Scope and Structure
1.1.3 : Legal Basis for the Policy
1.1.4 : Applicability
1.1.5 : FAA Lifecycle Management Process
1.2 : Key Elements of Acquisition Management
1.2.1 : Integrated Strategic Planning, Management, and Budgeting
1.2.2 : Enterprise Architecture
1.2.3 : The Joint Resources Council
1.2.4 : Subordinate Investment Review Boards
1.2.5 : Service Organizations
1.2.6 : Service Management
1.2.7 : Portfolio Management
1.2.7.1 : Portfolio Selection Criteria
1.2.7.2 : Selecting the Investment Portfolio
1.2.7.3 : Controlling the Investment Portfolio
1.2.7.4 : Evaluating In-Service Assets
1.2.7.5 : Reviewing and Improving the Performance of Service Portfolios
1.2.8 : Lifecycle Management Decision-Making
1.2.9 : Service-Level Reviews
1.2.10 : Cost Accounting
1.2.11 : Workforce Development and Qualification
1.2.12 : Continuous Improvement
1.2.13 : On-line Policy Access - FAST
1.2.14 : AMS Change Management
1.2.15 : Legal Coordination
1.2.16 : AMS Lifecycle Management Documentation
1.2.17 : OMB Budget Documentation
1.2.18 : National Acquisition Evaluation Program

2 : Lifecycle Acquisition Management Policy
2.1 : Overview
2.1.1 : Key Elements of Lifecycle Management Policy
2.1.2 : Evolutionary Product Development
2.1.3 : Knowledge-Based Decision-Making
2.1.4 : Standard Program Milestones
2.1.5 : Standard Lifecycle Work Breakdown Structure
2.2 : Research and Systems Analysis
2.2.1 : What Must Be Done
2.2.2 : Outputs and Products
2.2.3 : Who Approves?
2.3 : Mission Analysis
2.3.1 : Corporate Mission Analysis
2.3.1.1 : What Must Be Done
2.3.1.2 : Outputs and Products
2.3.1.3 : Who Does It?
2.3.1.4 : Who Approves
2.3.2 : Service Analysis
2.3.2.1 : What Must Be Done
2.3.2.2 : Outputs and Products
2.3.2.3 : Who Does It?
2.3.2.4 : Who Approves?
2.3.3 : Concept and Requirements Definition Readiness Decision
2.3.3.1 : Entrance Criteria
2.3.3.2 : Vice President (ATO) or Director (non-ATO) Actions
2.3.4 : Concept and Requirements Definition
2.3.4.1 : What Must Be Done
2.3.4.2 : Outputs and Products
2.3.4.3 : Who Does It?
2.3.4.4 : Who Approves?
2.3.5 : Investment Analysis Readiness Decision
2.3.5.1 : Entrance Criteria
2.3.5.2 : Vice President (ATO) or Director (non-ATO) Actions
2.4 : Investment Analysis
2.4.1 : Initial Investment Analysis - Analyze Alternatives
2.4.1.1 : What Must Be Done
2.4.1.2 : Outputs and Products
2.4.1.3 : Who Does It?
2.4.1.4 : Who Approves?
2.4.2 : Initial Investment Decision
2.4.2.1 : Entrance Criteria
2.4.2.2 : Joint Resource Council Actions
2.4.3 : Final Investment Analysis - Plan and Baseline the Investment
2.4.3.1 : What Must Be Done
2.4.3.2 : Outputs and Products
2.4.3.3 : Who Does It?
2.4.3.4 : Who Approves?
2.4.4 : Final Investment Decision
2.4.4.1 : Entrance Criteria
2.4.4.2 : Joint Resources Council Actions
2.5 : Solution Implementation
2.5.1 : What Must Be Done
2.5.2 : Outputs and Products
2.5.3 : Who Does It?
2.5.4 : Who Approves?
2.6 : In-Service Decision
2.6.1 : Entrance Criteria
2.6.2 : In-Service Decision Authority Actions
2.7 : In-Service Management
2.7.1 : What Must Be Done
2.7.2 : Outputs and Products
2.7.3 : Who Does It?
2.7.4 : Who Approves?

3 : Procurement Policy
3.1 : Overview
3.1.1 : Introduction
3.1.2 : Applicability
3.1.3 : Fundamental Principles
3.1.4 : Contracting Authority
3.1.5 : Conflict of Interest
3.1.6 : Disclosure of Information
3.1.7 : Organizational Conflicts of Interest
3.1.8 : Procurement Integrity Act
3.1.9 : Electronic Commerce in Contracting
3.2 : Contracting
3.2.1 : Procurement Planning
3.2.1.1 : Applicability
3.2.1.2 : Policy
3.2.1.2.1 : Market Analysis
3.2.1.2.2 : Procurement Plan
3.2.1.2.3 : Procurement Strategy Meeting
3.2.1.3 : Guidance and Principles
3.2.1.3.1 : Development
3.2.1.3.2 : Scope of Procurement
3.2.1.3.3 : Budget Allocation Release
3.2.1.3.4 : Small Business and Socially and Economically Disadvantaged Business
3.2.1.3.5 : Quality Assurance
3.2.1.3.6 : Labor Relations
3.2.1.3.7 : Maintaining Competition
3.2.1.3.8 : Single-Source Approval
3.2.1.3.9 : Pre-Release of Documents
3.2.1.3.10 : Reserved
3.2.1.3.11 : Reserved
3.2.1.3.12 : Public Announcements
3.2.1.3.12.1 : General
3.2.1.3.12.2 : Procurements Involving Products from Federal Prison Industries
3.2.1.3.13 : OMB Circular A-76, Performance of Commercial Activities.
3.2.1.4 : Chief Financial Officer Act Requirements
3.2.1.5 : Disaster or Emergency Preparedness and Response
3.2.1.5.1 : Local Area Set-Asides for Disaster or Emergency
3.2.1.5.2 : Continuity of Services-Mission Critical Contracts
3.2.2 : Source Selection
3.2.2.1 : Applicability
3.2.2.2 : Policy
3.2.2.3 : Complex and Noncommercial Source Selection
3.2.2.3.1 : Selection Phases
3.2.2.3.1.1 : Planning
3.2.2.3.1.2 : Screening
3.2.2.3.1.2.1 : Screening Information Request
3.2.2.3.1.2.2 : Communications with Offerors
3.2.2.3.1.2.3 : Receipt/Evaluation of Submittals
3.2.2.3.1.2.4 : Changes in Requirements
3.2.2.3.1.2.5 : SSO Decision
3.2.2.3.1.3 : Selection
3.2.2.3.1.4 : Debriefing
3.2.2.3.1.5 : Lessons Learned
3.2.2.3.2 : Reserved
3.2.2.3.2.1 : Reserved
3.2.2.3.2.2 : Reserved
3.2.2.3.2.3 : Reserved
3.2.2.3.2.4 : Reserved
3.2.2.3.2.5 : Reserved
3.2.2.3.2.6 : Reserved
3.2.2.4 : Single-Source Selection
3.2.2.4.1 : Single-Source Procurement Process
3.2.2.4.1.1 : Emergencies
3.2.2.4.1.2 : Non-emergencies
3.2.2.4.1.3 : Lessons Learned
3.2.2.5 : Commercial and Simplified Purchase Method
3.2.2.5.1 : Planning
3.2.2.5.2 : Sourcing Determination
3.2.2.5.3 : Screening
3.2.2.5.4 : Selection Decision and Award
3.2.2.5.4.1 : Documentation
3.2.2.5.5 : Reserved
3.2.2.6 : Unsolicited Proposals
3.2.2.6.1 : Policy
3.2.2.6.2 : Guidance
3.2.2.6.2.1 : Evaluation of Unsolicited Proposals
3.2.2.6.2.1.1 : Receipt and Initial Review
3.2.2.6.2.1.2 : Prohibitions
3.2.2.7 : Contractor Qualifications
3.2.2.7.1 : Applicability
3.2.2.7.2 : Contractor Responsibility
3.2.2.7.3 : Contractor Team Arrangements
3.2.2.7.4 : Suspension and Debarment
3.2.2.8 : Describing FAA Needs
3.2.2.8.1 : Applicability
3.2.2.8.2 : Policy
3.2.2.9 : Rehabilitation Act
3.2.3 : Cost and Price Methodology
3.2.3.1 : Applicability
3.2.3.2 : Policy
3.2.3.3 : Guidance and Principles
3.2.3.3.1 : Requirement Decision
3.2.3.3.1.1 : Cost or Pricing Data
3.2.3.3.1.2 : Pre- and Post Award Audits
3.2.3.3.2 : Cost Accounting Standards
3.2.4 : Types of Contracts
3.2.4.1 : Applicability
3.2.4.2 : Policy
3.2.4.3 : Guidance and Principles
3.2.5 : Contractor Ethical Guidelines
3.2.5.1 : Applicability
3.2.5.2 : Policy
3.3 : Contract Funding, Payment and Cost Principles
3.3.1 : Contract Funding and Payment
3.3.1.1 : Applicability
3.3.1.2 : Policy
3.3.1.2.1 : Payment
3.3.1.2.2 : Prompt Payment
3.3.1.2.3 : Non-delivery Payments (Commercial and Noncommercial)
3.3.1.2.4 : Contract Funding
3.3.1.2.5 : Debt Collection
3.3.2 : Contract Cost Principles
3.3.2.1 : Applicability
3.3.2.2 : Policy
3.4 : Bonds, Insurance, and Taxes
3.4.1 : Bonds and Insurance
3.4.1.1 : Applicability
3.4.1.2 : Policy
3.4.2 : Taxes
3.4.2.1 : Applicability
3.4.2.2 : Policy
3.5 : Patents, Rights in Data and Copyrights
3.5.1 : Applicability
3.5.2 : Policy
3.6 : Socio-Economic and Other Policies and Programs
3.6.1 : Small Business Development Program
3.6.1.1 : Applicability
3.6.1.2 : Policy
3.6.1.3 : Principles for the Small Business Development Program
3.6.1.3.1 : Program Goals
3.6.1.3.2 : Prime Contracting with Small Businesses
3.6.1.3.3 : Set-Asides to Very Small Businesses
3.6.1.3.4 : Set-Asides to Small Businesses Owned and Controlled by Socially and Economically Disadvantaged Individuals (8(a) Certified)
3.6.1.3.5 : Noncompetitive Awards to SEDB (8(a)) Vendors
3.6.1.3.6 : Set-Asides to Service-Disabled Veteran Owned Small Businesses
3.6.1.3.7 : Subcontracting with Small Businesses and Small Businesses Owned and Controlled by Socially and Economically Disadvantaged Individuals
3.6.2 : Labor Laws
3.6.2.1 : Applicability
3.6.2.2 : Policy
3.6.3 : Environment, Conservation, Occupational Safety, and Drug-Free Workplace
3.6.3.1 : Applicability
3.6.3.2 : Policy
3.6.3.3 : Pollution
3.6.3.4 : Conservation
3.6.3.4.1 : Energy Conservation
3.6.3.4.2 : Recovered/Recycled Materials
3.6.3.5 : Drug-Free Workplace
3.6.3.6 : Hazardous and Radioactive Materials
3.6.3.6.1 : Hazardous Material Identification and Material Safety Data
3.6.3.6.2 : Notice of Radioactive Material
3.6.4 : Foreign Acquisition
3.6.5 : Indian Incentive Program
3.6.6 : Fastener Quality Act
3.7 : Protection of Privacy and Freedom of Information
3.7.1 : Applicability
3.7.2 : Policy
3.8 : Special Categories of Contracting
3.8.1 : Agreements
3.8.1.1 : Applicability
3.8.1.2 : Policy
3.8.1.3 : Principles for Agreements
3.8.2 : Service Contracting
3.8.2.1 : Applicability
3.8.2.2 : Policy
3.8.2.3 : Personal Services Contracts
3.8.2.3.1 : Reserved
3.8.2.3.2 : Determination
3.8.2.4 : Performance Based Service Contracts
3.8.3 : Federal Supply Schedule Contracts
3.8.3.1 : Applicability
3.8.3.2 : Policy
3.8.4 : Required Sources of Products/Services and Use of Government Sources
3.8.4.1 : Applicability
3.8.4.2 : Government Sources for Products and Services
3.8.5 : Leases
3.8.5.1 : Applicability
3.8.5.2 : Policy
3.8.6 : Strategic Sourcing
3.8.7 : Construction Contracting
3.8.7.1 : Applicability
3.8.7.2 : Policy
3.9 : Resolution of Protests and Contract Disputes
3.9.1 : Applicability
3.9.2 : Policy
3.9.3 : Reserved
3.9.4 : FAA Dispute Resolution System
3.9.5 : Initial Dispute Resolution at the Contracting Officer Level
3.9.6 : Dispute Resolution at the ODRA
3.9.7 : Obligation to Continue Performance
3.9.8 : Matters Not Subject to Protest
3.9.9 : Confidentiality of the ADR Process
3.10 : Contract Administration
3.10.1 : Contract Administration
3.10.1.1 : Applicability
3.10.1.2 : Policy
3.10.2 : Subcontracting Policies
3.10.2.1 : Applicability
3.10.2.2 : Policy
3.10.3 : Government Property
3.10.3.1 : Applicability
3.10.3.2 : Policy
3.10.4 : Quality Assurance
3.10.4.1 : Applicability
3.10.4.2 : Policy
3.10.5 : Product Improvement/Technology Enhancement
3.10.5.1 : Applicability
3.10.5.2 : Policy
3.10.6 : Termination of Contracts
3.10.6.1 : Applicability
3.10.6.2 : Policy
3.10.7 : Extraordinary Contractual Actions
3.10.7.1 : Applicability
3.10.7.2 : Policy
3.10.8 : Single Process Initiative/Block Change Process
3.10.8.1 : Applicability
3.10.8.2 : Policy
3.10.9 : First Article Approval and Testing
3.10.10 : Closeout of Completed Contracts
3.11 : Transportation
3.11.1 : Applicability
3.11.2 : Policy
3.12 : Reserved
3.13 : Other Administrative Matters
3.13.1 : Applicability
3.13.1.1 : Plain Language
3.13.2 : Policy
3.13.2.1 : FAA Contract Clauses and Provisions
3.13.2.2 : Reserved
3.13.2.2.1 : Reserved
3.13.2.2.2 : Reserved
3.13.3 : Printing and Double Sided Copying
3.13.4 : Contract Data Reporting
3.13.5 : Congressional Notification of Contract Awards
3.13.6 : Seat Belt Use by Contractor Employees
3.14 : Security
3.14.1 : Applicability
3.14.2 : Policy
3.14.2.1 : Contractor Personnel Security Program
3.14.2.1.1 : Employment Suitability
3.14.3 : Classified Information
3.14.4 : Sensitive Unclassified Information
3.14.5 : Facility Security Program
3.14.6 : Information and System Security

4 : Policy for Critical Lifecycle Management Functions and Disciplines
4.1 : Configuration Management
4.1.1 : Scope
4.1.1.1 : Configuration Identification
4.1.1.2 : Configuration Status Accounting
4.1.1.3 : Configuration Control Boards
4.1.1.4 : Commercial Off-The-Shelf, Non-Developmental Items, and Commercially Available Software
4.1.2 : Application
4.1.3 : Structure and Responsibilities
4.1.4 : Activities
4.1.5 : Commercial Off-The-Shelf, Non-Developmental Items, and Commercially Available Software
4.1.6 : Local Changes
4.1.7 : Operational Configuration Management Policy
4.1.8 : Non-NAS IT CM for Enterprise Data Centers and Other IT Facilities
4.2 : Real Property
4.2.1 : Applicability
4.2.2 : Guiding Principles
4.2.2.1 : Contracting Authority
4.2.3 : Policy
4.2.3.1 : Request
4.2.3.2 : Requirements
4.2.3.2.1 : Succeeding Leases/Renewal Leases
4.2.3.2.1.1 : Timing of renewal/succeeding lease efforts
4.2.3.2.1.2 : Emergency Reservation of Expiring Funds for Continued FAA Occupancy
4.2.3.2.2 : Other Requirements to consider
4.2.3.2.2.1 : Administrative Space Standards and GSA-Controlled Space Request
4.2.3.2.2.1.1 : GSA Space Request
4.2.3.2.2.2 : No-Cost Land on Airport Memorandum of Agreement
4.2.3.2.2.3 : Rural Development Act Requirements
4.2.3.2.2.4 : Security
4.2.3.2.2.5 : Seismic Safety
4.2.3.2.2.6 : Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (49 CFR Part 24)
4.2.3.2.2.7 : Vehicle Policy
4.2.3.3 : Procurement Method
4.2.3.4 : Solicitation for Offers
4.2.3.4.1 : Market Survey/Advertisement/Appraisal
4.2.3.5 : Evaluation of Offer(s)
4.2.3.5.1 : Negotiation
4.2.3.5.2 : Communication
4.2.3.6 : Utilities
4.2.3.7 : Condemnation
4.2.3.8 : Award
4.2.3.8.1 : Terms of Leases
4.2.3.9 : Alterations and Improvements
4.2.3.10 : Inspection and Acceptance
4.2.3.11 : Disposal of Real Property
4.2.3.12 : Documentation
4.2.3.12.1 : Accountability
4.2.3.12.2 : REMS
4.2.3.13 : Miscellaneous Provisions
4.2.3.13.1 : Disclosure of Information
4.2.3.13.2 : Procurement Integrity Act
4.2.3.13.3 : Organizational Conflicts of Interest
4.2.3.13.4 : Conflict of Interest
4.2.3.13.5 : Electronic Commerce in Contracting
4.2.4 : Training Competencies and Curriculum
4.3 : Integrated Logistics Support
4.3.1 : Principles
4.3.2 : Standard Elements of Integrated Logistics Support
4.3.3 : Logistics Management During the AMS Lifecycle
4.3.3.1 : Service Analysis
4.3.3.2 : Concept and Requirements Definition
4.3.3.3 : Investment Analysis
4.3.3.4 : Solution Implementation
4.3.3.5 : In-Service Management
4.3.4 : Who Does It?
4.4 : Test and Evaluation
4.4.1 : Mission Analysis and Investment Analysis
4.4.2 : Solution Implementation
4.4.3 : In-Service Management
4.5 : Independent Operational Test and Evaluation
4.6 : Deployment Planning
4.7 : Human Factors
4.8 : Environmental, Occupational Safety and Health, and Energy Considerations
4.9 : Information Technology
4.10 : System Engineering
4.11 : Security
4.12 : System Safety Management
4.13 : Risk Management
4.14 : Data Standardization and Management
4.15 : Post Implementation Review
4.15.1 : Scope
4.15.2 : Tailoring
4.15.3 : Reporting
4.15.4 : Responsibilities
4.15.5 : Post Implementation Review Guidance
4.16 : Earned Value Management
4.16.1 : Program Requirements
4.16.2 : Contract Requirements
4.16.3 : EVMS Certification Requirements
4.17 : Operational Analysis

Appendix A: Roles and Responsibilities

Appendix B: Acquisition Planning and Control Documents
Exhibit 300 Program Baseline
Exhibit 300 Program Baseline Attachment 1: Program Requirements
Exhibit 300 Program Baseline Attachment 2: Business Case Analysis Report
Exhibit 300 Program Baseline Attachment 3: Implementation Strategy and Planning

Appendix C: Definitions

Appendix D: Acronyms

Appendix E: External Authorities
Appendix E: Part I - Statutes
Appendix E: Part II - Executive Orders
Appendix E: Part III - Regulations/Standards
Appendix E: Part IV - External Authorities applicable to Real Estate