Town Secretary's Office
Mission Statement
The Town Secretary's Office is dedicated to communicating and providing
services openly and sincerely to all customers-citizens, council, staff
and visitors with professionalism and efficiency, and to providing the
administrative and clerical support to the Mayor and Town Council that is desired. The office also:
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Accepts petitions filed by citizens
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Acts as liaison with town
departments, outside agencies, other branches of governments and the
general public on behalf of the Town Council
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Coordinates and schedules official
Town Council meetings and is responsible for the recording and
transcriptions for permanent record
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Creates agendas for all Council members
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Maintains Boards and Commissions membership information
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Maintains custody, filing and
storage of all legislation, minutes, and other written and recorded
documents pertaining to the operation of town government
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Provides administrative assistance
to the Mayor and members of council; processes requests for the Mayor's
appearances, proclamations, certificates of appreciation, letters of
greetings, etc.
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Responsible for documenting and
following through of all requests of Town Council for information,
documents and reports from various administrative units of municipal
governments
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Serves as the town's Records Management Officer
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Oversees, guides and tracks the entire legislative process
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Records Management
The primary purpose of this division is to categorize
and schedule records produced by town departments. The records
management officer administers the records management and archives
program, inspects town records, and ascertains the town's compliance
with record keeping requirements established by Texas State Law.The
division maintains the town's records center, retrieves and refiles
records upon department request, and conducts destruction of records
when retention time periods have expired.
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