All trip reservations are subject to approval by the trip leader. After you register for a trip, we mail you a reservation confirmation packet, whether you're on the trip or waitlisted. Each packet includes three forms that all applicants must complete:
- Individual liability waiver (more information)
- Medical form
- Participant approval questionnaires (listed below)
The medical form and liability waiver must be printed and mailed, however, the participant approval questionnaire may be emailed. All forms available as editable PDFs may be completed on the computer and saved for future use. We are looking into developing online forms, where possible, to streamline this process and reduce the use of paper.
Your leader may also ask you to fill out a travel information form.
Children under 18 not accompanied by a parent or guardian will need a completed minor release form.
Participant Approval Questionnaires
Participant approval questionnaires are specific to each trip type. To see the questionnaire for your trip, follow the links below.
| Alaska Backpack Alaska Raft Backpack Base Camp Bicycle Canoe Dogsled | Family Family Raft Grandparents International Kayak Lodge Mountaineering | Raft Service Ski Snowshoe Sailing Supported Trekking |
The Process
You must promptly fill out and return these three forms (liability waiver, medical form, participant approval questionnaire) to the trip leader. You may be canceled from a trip if you don't submit these three forms to the leader within 30 days of making your reservation. If you are completing forms that you received in your confirmation packet, then you will find your leader's address printed on the forms. If you need to download your forms here to expedite the approval process, you will need to contact us for the leader's address information.
The leader reviews these forms and makes sure that each trip applicant has the appropriate equipment, experience, and physical conditioning to participate in the outing. The leader will contact you if you are not approved for the trip. In this case, we will refund any reservation payments you have already made, or we can transfer them to another, more suitable trip. If you have any questions about your suitability for a trip, you should contact the trip leader directly. We are happy to provide contact information for all trip leaders; e-mail us or call at 415.977.5522.
The forms above are in Portable Document Format (PDF). To print them you will need to install Adobe Acrobat Reader on your computer, which you can download for free from the Adobe website.